Preventive Maintenance and Repair of Fire Suppression/Fire Alarm, Automatic Chemical Wash Systems and Hoods, Ducts, Fans & Filter Cleaning
ID: W912CN25Q0007Type: Solicitation
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE ARMY0413 AQ HQ RCO-HIFORT SHAFTER, HI, 96858-5025, USA

NAICS

Plumbing, Heating, and Air-Conditioning Contractors (238220)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- FOOD PREPARATION AND SERVING EQUIPMENT (J073)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/2052ab3cca714f3aab7852c465cd5716/view
Timeline
    Description

    The Department of Defense, specifically the Department of the Army, is seeking proposals for the preventive maintenance and repair of fire suppression and fire alarm systems, as well as automatic chemical wash systems and related cleaning services at various military facilities in Hawaii. The procurement involves semi-annual inspections, testing, and maintenance of fixed fire suppression systems, particularly focusing on hoods and ducts, with an emphasis on compliance with safety standards and operational readiness. This initiative is crucial for ensuring the safety of military operations and adherence to federal regulations regarding fire safety. Interested small businesses, including those owned by veterans and women, must submit their proposals by January 24, 2025, at 10:00 AM HST, and can direct inquiries to Cierra Urquhart at cierra.s.urquhart.civ@army.mil or Kimberly Feng at kimberly.m.feng.civ@army.mil.

    Files
    Title
    Posted
    Questions from Industry - Answers.pdf
    This document addresses inquiries from industry stakeholders regarding a government contract opportunity, emphasizing the operational facets of the forthcoming contract. It confirms that inspection reports will be available post-contract award, outlines the incumbent contracts and their award amounts, and specifies that the current scope of work remains consistent while merging three requirements into one contract. Updates to the Performance Work Statement (PWS) are acknowledged, and the contract will be awarded to a single contractor without a bonding requirement. The anticipated service start date is March 1, 2025. Key clarifications encompass protocol for accessing locations, requirements for technical specifications, the acceptance of font sizes for proposal submission, and the clarity regarding page limits for the Technical Capability Narrative and Past Performance sections. Notably, it addresses certification requirements for personnel, allowing proposals if specific certifications are obtained within ten days post-award. Overall, this Q&A format aims to enhance understanding among potential bidders while ensuring alignment with federal contracting standards and expectations.
    Solicitation W912CN25Q0007.pdf
    The document outlines a government Request for Proposal (RFP) for fire suppression system maintenance and associated services. Issued under solicitation number W912CN25Q0007, the RFP invites bids for semi-annual inspections, testing, and maintenance of fixed fire suppression systems, specifically targeting hoods and ducts across various locations in Hawaii, including Oahu and Kilauea Military Camp. The services elaborated upon include routine inspections, emergency service calls, repairs, and cleaning services categorized by type and location—detailed in the Performance Work Statement (PWS). Contractors are encouraged to provide pricing and service specifications, including hourly labor rates for different labor categories. Important administrative details such as the submission deadline (January 24, 2025) and contact information for the contracting officer are also provided. The aim is to secure dependable, compliant, and timely fire suppression system maintenance to ensure safety and adherence to federal guidelines. Overall, this RFP encapsulates the government's commitment to maintaining safety standards through regular inspections and necessary repairs of vital fire suppression systems across military and public facilities in the region.
    W912CN-25-Q-0007-0001 (Released).pdf
    This government file details an amendment of solicitation W912CN25Q0007, aiming to update contractual terms and specifications for a project managed by the 413th Civil Support Battalion at Schofield Barracks, Hawaii. The amendment introduces several Federal Acquisition Regulation (FAR) clauses, extends the solicitation's submission deadline, and specifies the project timeline, with an initial order period from March 1, 2025, to February 28, 2030. Key contract line items (CLINs) have had relevant codes added, including PSC and NAICS codes. A site visit is scheduled for January 10, 2025, with instructions for attendees to comply with military regulations. Offerors must submit technical narratives, complete pricing schedules, and additional required documentation. The document emphasizes adherence to submission deadlines and provides guidelines for late submissions, modifications, and evaluation criteria for offers. Furthermore, it highlights that the government intends to award the contract without discussions, thus requiring the best initial offers from vendors. This solicitation amendment showcases the structured and formalized nature of government procurement processes, outlining necessary steps for compliance and successful bidding.
    W912CN-25-Q-0007-0001 Conformed.pdf
    The solicitation W912CN25Q0007 outlines a request for proposals for semi-annual inspections, testing, and maintenance of installed fixed fire suppression systems for hoods and ducts located in various military facilities in Hawaii. The project requires service providers to perform inspections at multiple sites, including Oahu, Kilauea Military Camp, and Pohakuloa Training Area. Each service will follow specified performance work statements (PWS) and technical exhibits. Key services include routine maintenance, emergency service calls, and repairs, with a focus on compliance with established safety procedures. Importantly, the solicitation encourages submissions from small businesses, including those owned by veterans, women, and located in HUBZone areas. Offerors must provide pricing and a capability statement, showcasing their experience with fire suppression systems. The deadline for proposals is set for January 24, 2025, at 10:00 AM. This solicitation exemplifies the federal government's commitment to ensuring safety in military operations through regular maintenance and inspection of vital fire suppression systems, thereby upholding regulatory standards and operational readiness.
    W912CN-25-Q-0007-0002 (Conformed).pdf
    The document outlines a Request for Proposal (RFP) regarding the acquisition of semi-annual inspection, testing, and maintenance services for fire suppression systems installed in various locations in Hawaii, including Kilauea Military Camp and Pohakuloa Training Area. The main focus is on providing comprehensive maintenance services for fixed fire suppression systems for hoods, ducts, and FM 200 systems, ensuring compliance with safety standards. The procurement includes a variety of requests for services such as emergency repair calls, routine maintenance, and cleaning of hoods and ducts categorized into specifications based on service complexity. Key points include the requirement for services to perform inspections and repairs, with bidders asked to provide hourly labor rates and a published product price list, emphasizing a firm fixed-price structure for routine tasks identified post-assessment. The solicitation details logistical information like contact details, submission deadlines, and various clauses related to federal regulations. The document serves as a vital guiding resource for potential bidders, ensuring alignment with government procurement and safety requirements in fire suppression system maintenance.
    W912CN-25-Q-0007-0002 (Released).pdf
    The document outlines an amendment to a government solicitation/modification of a contract, specifically addressing the provision of Preventive Maintenance and Repair of Fire Suppression/Fire Alarm systems, alongside Auto Chemical Wash Systems and related cleaning services. Key updates include the requirement for company certification through IKECA and revisions to the Performance Work Statement (PWS) in section 8.19 and FAR addendum 52.212-2. It specifies deadlines for performing scheduled services, submitting regular reports, and maintaining compliance with safety and environmental regulations. The document emphasizes the non-personal nature of the contract, the qualifications required for personnel, and the expectations for quality control and customer feedback. By establishing clear roles and responsibilities for both the contractor and the government representatives, the amendment aims to ensure efficient and quality service delivery, critical for maintaining safety standards at various Army installations in Hawaii. The amendment is part of a broader initiative to enhance the contracting process through better management and adherence to performance requirements.
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