H263--575 | (West) Fire Protection Services - base + 4 new requirement
ID: 36C25925Q0137Type: Combined Synopsis/Solicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OFNETWORK CONTRACT OFFICE 19 (36C259)Greenwood Village, CO, 80111, USA

NAICS

Security Systems Services (except Locksmiths) (561621)

PSC

EQUIPMENT AND MATERIALS TESTING- ALARM, SIGNAL, AND SECURITY DETECTION SYSTEMS (H263)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/9e3ceb337e154cad9e65095608d2c90b/view
Timeline
    Description

    The Department of Veterans Affairs is seeking qualified contractors to provide fire protection services for the Western Colorado Healthcare System, specifically at the Grand Junction facility. The procurement includes comprehensive inspection, testing, maintenance, and emergency repair services for fire protection systems, with a focus on compliance with National Fire Protection Association standards and minimal disruption to healthcare operations. This initiative underscores the importance of maintaining safety and regulatory compliance within healthcare facilities, ensuring the protection of patients, staff, and property. Interested parties must submit their proposals by January 17, 2025, at 5:00 PM Mountain Time, and can direct inquiries to Contracting Officer Heather Clemons at heather.clemons@va.gov or by phone at 303-712-5772.

    Point(s) of Contact
    Heather ClemonsContracting Officer
    (303) 712-5772
    heather.clemons@va.gov
    Files
    Title
    Posted
    36C25925Q0137_1.docx
    The document outlines a Request for Proposals (RFP) for fire protection services required by the Western Colorado Health Care System (WCHCS), under the Department of Veterans Affairs. The RFP specifies the need for comprehensive inspection, testing, maintenance, and emergency repair services for fire protection systems within the facility. Key components include quarterly, semi-annual, and annual checks of fire alarm systems, with provisions for immediate repairs during business hours and outside hours as necessary. The scope of work mandates compliance with National Fire Protection Association standards and emphasizes that services must not disrupt healthcare operations. Contract periods are specified, including a base year and multiple option years, alongside a detailed breakdown of required tasks and deliverables for each service type. Payment terms and invoicing procedures are outlined, with electronic submission required for all invoices. The goal of this initiative is to ensure the fire protection systems maintain regulatory compliance and operational efficiency, thereby safeguarding patients, staff, and property at the healthcare facilities.
    36C25925Q0137.docx
    The document is a Combined Synopsis/Solicitation Notice issued by the Department of Veterans Affairs for "Fire Protection Services" at the VA Western Colorado Healthcare System. The solicitation number is 36C25925Q0137, and responses are due by January 17, 2025, at 5:00 PM Mountain Time. The contract is set aside for SBA, indicating a preference for small businesses, and falls under the Product Service Code H263, with a relevant NAICS code of 561621. The main office for contracting is located in Greenwood Village, Colorado, while the place of performance is specified as the Grand Junction healthcare facility. Additional details are available in the attached documents, which include further instructions and previous solicitation questions. The notice emphasizes the importance of fire protection services in ensuring safety and compliance within the healthcare system, reflecting the VA's proactive approach to managing facility operations and safeguarding veteran health. The point of contact for inquiries is Contracting Officer Heather Clemons, whose email is provided for correspondence.
    Previous Solicitation Questions and Answers.docx
    The document addresses the Request for Quotation (RFQ) 36C25925Q0064 related to fire alarm testing and inspections within a government facility. It clarifies that this is a new requirement despite an existing contract with a current incumbent. The RFQ outlines essential terms such as fiscal year funding obligations, subcontracting limitations, site visit logistics, and specifications regarding fire alarm systems and their maintenance. Key points include the need for a NICET Level 3 technician during inspections, responsibilities of the contractor for various testing functions, and the requirement of prompt response times for emergency situations. The document also highlights coordination with external vendors and specific protocols for conducting fire safety inspections, including hours of operation compliance and equipment specifications. Ultimately, this solicitation emphasizes the government's commitment to maintaining safety standards and compliance in fire protection systems, reflecting the rigor and detail typical of federal project requirements.
    Table 1 Task list by TJC EPs and Frequency 112624.xlsx
    The document outlines the inspection and maintenance requirements for various fire safety devices, specifying the quantity and recommended frequency of checks, as part of a larger compliance strategy. It includes detailed tables which categorize devices such as fire alarms, extinguishers, and sprinkler systems, alongside their respective quarterly, semi-annual, annual, and multi-year testing timelines. Notably, devices like the EP1 Supervisory Indicating Devices and fire extinguishers require regular inspections, while systems such as fire pumps are evaluated less frequently, highlighting varying compliance needs across different device types. The purpose of this structured approach is to ensure effective fire safety management, minimize risks, and maintain compliance with federal and local regulations. This framework serves as an essential reference for local and state agencies targeting federal grants and RFPs, providing clarity on operational standards for fire safety systems in public and commercial buildings. The document stresses the importance of regular inspection to enhance safety, highlighting the government's commitment to proactive risk management measures.
    Lifecycle
    Title
    Type
    H263--575 | (West) Fire Protection Services - base + 4 new requirement
    Currently viewing
    Combined Synopsis/Solicitation
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