Integrated Biorefinery Facility North High Bay Revitalization Custom Equipment
ID: RFP_SUB-2025-10011Type: Solicitation
Overview

Buyer

ENERGY, DEPARTMENT OFENERGY, DEPARTMENT OFALLIANCE SUSTAINABLE ENRGY-DOECONTRGolden, CO, 80402, USA

NAICS

Analytical Laboratory Instrument Manufacturing (334516)

PSC

COMBINATION AND MISCELLANEOUS INSTRUMENTS (6695)

Original Source

https://sam.gov/opp/6a4afcee99b64b87bf7caf0e8c172add/view
Timeline
    Description

    The Department of Energy, through the National Renewable Energy Laboratory (NREL), is soliciting proposals for the "Integrated Biorefinery Facility North High Bay Revitalization Custom Equipment" project. The objective is to design, build, and commission process equipment that will facilitate scale-up piloting experiments aimed at advancing renewable technologies for commercial deployment. This initiative is critical for enhancing biomass conversion and waste carbon utilization capabilities, ultimately supporting the U.S. government's commitment to sustainable energy solutions. Interested parties must submit their proposals electronically by February 7, 2025, with an estimated budget ranging from $9 million to $12 million, and can direct inquiries to Todd Labosky at Todd.Labosky@nrel.gov.

    Point(s) of Contact
    Todd Labosky
    Todd.Labosky@nrel.gov
    Files
    Title
    Posted
    Attachment 1 - Statement of Work.pdf
    The National Renewable Energy Laboratory (NREL) is revitalizing its Integrated Biorefinery Research Facility (IBRF) North High Bay to enhance biomass conversion and waste carbon utilization capabilities. This project focuses on designing, building, and commissioning new process equipment aimed at facilitating piloting experiments for renewable technologies. The goal is to create a flexible, plug-and-play environment with equipment designed for a production capacity of approximately one barrel per day, prioritizing safety, scalability, and operational flexibility. The selected subcontractor will be responsible for the entire process, including engineering design, sourcing, manufacturing, and installation of the necessary equipment. This comprehensive scope encompasses tasks such as factory acceptance testing and detailed documentation to ensure safety and proficiency in operations. Deliverables are structured with specific deadlines, including various Front End Loading (FEL) documents, detailed hazard analyses, and equipment commissioning schedules. The project is a critical step forward in advancing renewable energy research, as it aims to lower barriers for pilot experiments essential for commercial deployment of innovative technologies. Overall, this is an effort by the U.S. Department of Energy to enhance the research capacity in renewable energy through targeted investment in infrastructure and partnerships.
    Attachment 2 - Sample Subcontract.pdf
    The subcontract between Alliance for Sustainable Energy, LLC and a designated Subcontractor aims to facilitate work aligned with the Prime Contract from the Department of Energy for managing the National Renewable Energy Laboratory (NREL). The document outlines essential components, including the work to be performed as specified in Appendix A, with set deliverables, payment structure, and performance expectations. It establishes payment terms contingent on the acceptance of deliverables and articulates the allocation of funding, including limitations on price and subcontractor obligations. The document emphasizes compliance with federal regulations, reporting requirements, and the management of intellectual property rights. It explicitly details responsibilities for subcontract administration and technical monitoring, as well as stipulations for key personnel engagement. Export controls and adherence to scientific integrity standards are highlighted, ensuring the subcontractor’s work aligns with broader governance. Lastly, it specifies Buy American provisions concerning domestic end products and mandates workers’ compensation insurance for subcontractor employees. This comprehensive framework serves to ensure effective collaboration between the Subcontractor and NREL, reinforcing regulatory compliance and project accountability within the scope of government-established objectives.
    Attachment 3 - Equipment List Addendum.pdf
    The Equipment Addendum outlines the use of equipment in a pilot plant at NREL, focusing on three primary categories: process, analytical, and utility support equipment. Due to budget constraints, the project scope may adjust based on estimate evaluations. The document details various process equipment necessary for research and development, emphasizing modular flexibility for configuration and reconfiguration of the process modules. Analytical equipment is prioritized, especially if costs exceed $2.5 million, ensuring that online and offline analyses support process objectives. The addendum describes the need for modifications to six tanks owned by NREL and specifies required instrumentation for tank operations. Furthermore, it details the utility equipment required for efficiently handling waste, deionized water production, and thermal oxidation of gases. The overall purpose of the document is to prepare for a federally funded project aimed at advancing sustainable energy technologies at NREL through careful planning and allocation of resources, within the framework of governmental grants and RFPs.
    Attachment 4 - Process Design Basis Documentation.pdf
    The document appears to provide guidance on submitting proposals for federal and state grants, as well as responses to requests for proposals (RFPs). The primary focus is on ensuring compliance with requirements set forth by various governmental entities. Key elements include eligibility criteria, grant application processes, deadlines, and necessary documentation. It emphasizes the importance of understanding project goals, developing a comprehensive budget, and demonstrating the capacity to deliver proposed services or products effectively. Moreover, the document stresses transparency, emphasizing the need for accurate reporting and accountability throughout the project duration. It outlines strategies to enhance proposal competitiveness, such as conducting thorough research on the funding agency, highlighting past successes, and tailoring proposals to align with agency priorities. The overall tone promotes clarity and precision, underscoring the criticality of following guidelines closely. This document serves as a crucial resource for individuals and organizations seeking to navigate the complex landscape of government funding, ultimately aiming to facilitate access to financial resources for diverse projects across federal, state, and local levels.
    Attachment 5 - Equipment Price Breakdown and Total.xlsx
    The document outlines a Request for Proposals (RFP) for an Integrated Biorefinery Facility project, focusing on the procurement of specific equipment necessary for its establishment. It lists various equipment, including two reactor units, extraction, distillation, and analytical tools, alongside auxiliary components like pumps and instrumentation. The specification indicates a total quantity of 20 different items required for operational functionality, emphasizing advanced processing technologies such as hydrotreater and ion exchange systems. The completion of this facility is poised to enhance biodiesel production and waste management, detailing associated costs without an explicit total price mentioned. Overall, this RFP highlights the federal government’s commitment to developing sustainable energy solutions and efficient resource utilization.
    Attachment 6 - Proposed Payment Schedule.xlsx
    The document RFP# SUB-2024-10580 outlines a proposal for various deliverables related to a project involving Front End Loading (FEL) and Process Hazard Analysis (PHA) reports, along with equipment delivery and commissioning processes. Each deliverable, from FEL II Review and Documentation to Factory Acceptance Test and related documentation, is listed without a specified price, indicating a potentially no-cost context, possibly for initial assessments or evaluations. The document also mentions the requirement for confirmation documentation related to long and short lead equipment ordered, to be submitted to the National Renewable Energy Laboratory (NREL). This request for proposals is part of federal initiatives aiming to ensure thorough risk assessment and compliance with safety standards in equipment handling and project execution.
    NREL Request for Proposal (RFP) No. SUB-2025-10011.pdf
    NREL is soliciting proposals for the “Integrated Biorefinery Facility North High Bay Revitalization Custom Equipment” under RFP Number SUB-2024-10580. The procurement aims to award a Firm Fixed Price subcontract based on a Best Value Selection criterion, considering both technical factors and evaluated cost. The proposal deadline is set for February 7, 2025, with technical questions due by January 17, 2025. The contract period extends to June 30, 2026, and the estimated budget ranges from $9,000,000 to $12,000,000. Evaluation focuses on qualitative merit including the technical approach (45%), prior experience (40%), and capability (15%). Proposals must describe the proposed equipment’s compliance with project objectives, relevant codes, and future upgrade potential. Additionally, bidders must detail their past experience with similar technology and their capacity to deliver on time. Submit offers electronically, complying with specified formatting and documentation requirements, including a detailed equipment price breakdown. NREL prioritizes domestic offers in accordance with the Buy American Act. Disputes are subject to internal review, and compliance evaluations apply for larger contracts. The solicitation encompasses provisions related to proprietary data, patent waivers, and rehabilitation act compliance, reflecting NREL's commitment to transparency and fairness in government contracting.
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    Integrated Biorefinery Facility North High Bay Revitalization Custom Equipment
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