Safety Management Inspection (SMI)
ID: 69319525R000001Type: Solicitation
Overview

Buyer

TRANSPORTATION, DEPARTMENT OFFEDERAL TRANSIT ADMINISTRATIONFEDERAL TRANSIT ADMINISTRATIONWASHINGTON, DC, 20590, USA

NAICS

Administrative Management and General Management Consulting Services (541611)

PSC

SUPPORT- PROFESSIONAL: PROGRAM EVALUATION/REVIEW/DEVELOPMENT (R410)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/2ea754e1536c48e3b5aa91641ac244f3/view
Timeline
    Description

    The Federal Transit Administration (FTA) is seeking proposals from qualified small businesses for the Safety Management Inspection (SMI) Program, aimed at enhancing safety oversight for State Safety Oversight Agencies (SSOAs) and Rail Transit Agencies (RTAs). The procurement involves multiple tasks, including developing oversight plans, conducting on-site inspections, and preparing reports to address safety deficiencies, all in compliance with federal safety regulations. This initiative is critical for promoting a robust safety culture within public transportation systems and ensuring ongoing safety improvements nationwide. Interested contractors should contact Crystal Elliott at crystal.elliott@dot.gov or Stephanie Cooke-Nwadibia at stephanie.cooke-nwadibia@dot.gov for further details, with a projected contract value of $81,000 and a performance period spanning from August 27, 2025, to August 26, 2026.

    Point(s) of Contact
    Crystal Elliott
    (202) 366-3434
    crystal.elliott@dot.gov
    Stephanie Cooke-Nwadibia
    (202) 366-7072
    stephanie.cooke-nwadibia@dot.gov
    Files
    Title
    Posted
    05a. Attachment No. J-2 Past Performance Questionnaire.pdf
    The Safety Management Inspection (SMI) Program's Attachment J-2 outlines a Past Performance Questionnaire necessary for evaluating contractors' performance in federal projects related to safety management inspections. The document specifies a rating system, mirroring the federal Contractor Performance Assessment Reporting System (CPARS), where performance is rated as Exceptional, Very Good, Satisfactory, Marginal, or Unsatisfactory across various criteria. These include the quality of products/services, schedule adherence, cost control, management effectiveness, small business utilization, and regulatory compliance. Each rating must be justified with specific examples to provide a clear assessment of the contractor's capabilities. Evaluators are instructed to submit their findings by February 27, 2025, ensuring all comments are factual to minimize follow-ups. The questionnaire serves to collect essential data on contractor performance which may not have been documented in CPARS, highlighting its importance in ensuring accountability and quality in federal contracting.
    05a. Attachment No. J-3 Resume Template - Safety Management Inspection Program.docx
    The document outlines a resume template for applicants responding to the Request for Proposals (RFP) regarding the Safety Management Inspection (SMI) Program, denoted by RFP/Solicitation Number 69319525R000001. It requires applicants to provide personal information including their name, labor category, qualifications summary, and work experience related to the position. Key components in the qualifications summary include years of experience, relevant certifications, skills with applicable software, education level, and any security clearances if necessary. The work experience section requires detailed descriptions of previous positions, including duties and responsibilities aligned with the proposal. The education section asks for specifics about the degree acquired, field of study, and the institution attended. Additionally, applicants are encouraged to list any relevant skills or achievements, certifications, and professional affiliations. This structured approach aims to collect comprehensive data on potential candidates to ensure their qualifications align with the requirements of the federal program, ultimately facilitating informed decision-making for contract awards in government projects.
    05a. RFP_Safety Management Inspection_69319525R000001_SIGNED.pdf
    The Federal Transit Administration (FTA) is issuing a Request for Proposal (RFP) for professional contractor support in the Safety Management Inspection (SMI) Program, aimed at evaluating the State Safety Oversight Agency (SSOA) and Rail Transit Agency (RTA) during enforcement actions. This procurement is designated for small businesses and anticipates awarding multiple Indefinite Delivery/Indefinite Quantity contracts over a four-year period. Key tasks include developing oversight plans, conducting on-site inspections, and preparing reports that address safety deficiencies based on findings from inspections. The contract will encompass several Contract Line-Item Numbers (CLINs) addressing inspections, oversight plan development, document reviews, issuance of special directives, and technical support related to federal safety compliance. The document outlines specific deliverables, performance criteria, and personnel qualifications required for successful contractors, emphasizing adherence to federal safety regulations and standards. Overall, the RFP aims to enhance transit safety management processes while ensuring compliance with regulations, improving systems, and supporting the continuous assessment of safety practices within the public transportation sector.
    05a. Statement of Work_SMI.pdf
    The Federal Transit Administration (FTA) is prioritizing public transportation safety through the Safety Management Inspection (SMI) initiative, established under the Bipartisan Infrastructure Law (2021). This oversight program focuses on evaluating State Safety Oversight Agencies (SSOAs) and Rail Transit Agencies (RTAs) to address ongoing safety concerns and promote a robust safety culture. The contractor will support FTA in assessing safety processes, conducting inspections, and developing corrective action plans. Key tasks include creating inspection plans, developing and managing oversight protocols, and drafting Special Directives for addressing identified safety deficiencies. The comprehensive scope also involves continuous engagement with SSOAs and RTAs during the enforcement phase and monitoring the effectiveness of implemented corrective actions. The contractor is responsible for conducting document reviews, on-site inspections, and analyzing safety management practices while preparing detailed reports and recommendations. Travel and other direct costs associated with these evaluations will be reimbursed according to government guidelines. This structured approach aims to enhance the safety and reliability of public transit systems nationwide, ensuring compliance with federal regulations and ongoing safety improvements.
    05b. Attachment Number J-1 Pricing Matrix_SMI.xlsx
    The document outlines a federal contract proposal for labor hours and costs associated with multiple Contract Line Items Numbers (CLINs) spanning from August 27, 2025, to August 26, 2026. Key CLINs include Safety Management Inspection (CLIN 0001), Oversight Plan for Corrective Action (CLIN 0002), Document Review and On-Site Inspections (CLIN 0003), Special Directives (CLIN 0004), and Programmatic and Technical Support (CLIN 0005). Total labor hours for various labor categories, including Program Manager, Senior Investigator, Investigator, and Analyst, are detailed for each CLIN, with a cumulative labor total of 19,600 hours. Travel and Other Direct Costs (ODCs) are also mentioned but not quantified in the provided data. The projected total amount for the contract is noted as $81,000. This proposal highlights the labor distribution and budget allocation necessary for effectively executing critical management safety inspections and compliance oversight within federal guidelines. The document is structured methodically, providing a clear breakdown of labor categories and hours needed for project completion, consistent with standard procedures in government RFPs for funding approvals and allocations.
    Lifecycle
    Title
    Type
    Safety Management Inspection (SMI)
    Currently viewing
    Solicitation
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