Linen/Mat Rental and Cleaning Services IN, KS, TN, TX
ID: HQC00524R0024Type: Combined Synopsis/Solicitation
Overview

Buyer

DEPT OF DEFENSEDEFENSE COMMISSARY AGENCY (DECA)DEFENSE COMMISSARY AGENCYFORT GREGG ADAMS, VA, 23801-1800, USA

NAICS

Industrial Launderers (812332)

PSC

LEASE OR RENTAL OF EQUIPMENT- CLOTHING, INDIVIDUAL EQUIPMENT, AND INSIGNIA (W084)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/ee26d00ef38843c2bc1e0364f6ceb7ee/view
Timeline
    Description

    The Defense Commissary Agency (DeCA) is seeking proposals for Linen/Mat Rental and Cleaning Services to be provided at multiple military locations, including Arnold AFB, Crane NWSC, Fort Riley, Fort Worth, and McConnell AFB. The contract will cover a base period from December 1, 2024, to November 30, 2025, with options for up to four additional years, requiring contractors to deliver high-quality linens and cleaning services while adhering to strict government regulations. This procurement is crucial for ensuring that military personnel have access to necessary linens and cleaning supplies, thereby supporting operational readiness. Interested contractors must submit their proposals by 3:00 PM on October 3, 2024, and can contact Christina Ellison at christina.ellison@deca.mil or by phone at 804-734-8000 for further information.

    Point(s) of Contact
    Christina Ellison
    (804) 734-8000
    christina.ellison@deca.mil
    Files
    Title
    Posted
    0001 Amendment.pdf
    The document serves as an amendment to a solicitation for a contract with the Defense Commissary Agency, primarily focused on laundry and linen services. It outlines the Statement of Work (SOW), which details the contractor’s responsibilities, including providing all necessary facilities and equipment to deliver linen, laundry, and mat services. Key requirements include maintaining quality standards for provided textiles, managing pick-up and delivery schedules, and ensuring availability of items without additional costs to the government. The contractor must supply suitable containers for soiled linens and ensure all items are clean and free of defects. Weekly deliveries are mandated along with a robust inventory control system. Any lost or damaged items will incur a replacement fee, streamlining the financial process. Additionally, contractor personnel must adhere to identification protocols while complying with environmental regulations. They are required to maintain accurate records of services rendered and invoice accordingly. The amendment emphasizes the importance of coordination with the Commissary Officer and includes reporting obligations to ensure transparency and efficiency of operations throughout the contract’s duration.
    Attachment 1 - Pricing.xlsx
    The document is a solicitation for linen services across several military installations, including Arnold AFB, Crane NWSC, Fort Riley, Fort Worth, and McConnell AFB. It outlines various line items for the supply and weekly service of clothing linens and cleaning equipment, with specific quantities and cost evaluations for a base period and four optional extension periods. Each line item consists of detailed inventory specifications, including butcher coats, shirts, pants, aprons in various colors, and cleaning mops, with estimated quantities. The quotations submitted include weekly pricing and totals for the respective periods, all currently at a placeholder value of $0.00 to be filled in by contractors. The proposal emphasizes calculating estimates based on personnel numbers and average daily use. It also includes reliability statements from preparers concerning cost estimates, which should reference vendor catalogs and documentation. This solicitation aims to ensure that military personnel are equipped with necessary linens and cleaning supplies while providing an organized framework for potential contractors to submit their bids for a comprehensive service agreement.
    HQC00524R0024.pdf
    The government file HQC00524R0024 outlines a solicitation for Linen/Mat Rental and Cleaning Services for several military locations including Crane NWSC, Fort Riley, Fort Worth, McConnell AFB, and Arnold AFB. The contract spans from December 1, 2024, to November 30, 2025, with options for up to four additional years. Proposers must provide a detailed offer, including pricing for all specified linens and services, ensuring compliance with government regulations regarding small business classifications and previous performance evaluations. The document emphasizes the importance of technical capability, past performance assessments, and price evaluations for bidders. The submission should include completed standard forms, a pricing spreadsheet, and a certification of understanding the Government’s requirements. A minimum acceptance period of 90 calendar days for offers is specified, alongside stringent clauses regarding compliance, representation of business size, and service capabilities. This RFP illustrates the government's structured approach to contract procurement, focusing on small business participation and effective service delivery in contract management.
    HQC00524R0024 Conformed Copy.pdf
    The document outlines a Request for Proposal (RFP) for Linen and Mat Rental and Cleaning Services, with a solicitation number HQC00524R0024, issued by the Defense Commissary Agency. The RFP specifies that offers are due by 3:00 PM on October 3, 2024, co-written by Christina Ellison. The contractor is tasked with providing these services at multiple locations, including Crane NWSC and Fort Riley, spanning a base year and several option years from December 1, 2024, through November 30, 2029. The proposal must include signed Standard Forms (1449) and a completed pricing spreadsheet alongside a comprehensive Statement of Work detailing technical approaches and company qualifications. Evaluations will consider technical capability, past performance, and pricing, ensuring fairness and reasonableness. Requirements also include various clauses regarding procurement regulations, contractor certifications, and compliance with federal standards. The document emphasizes small business set-asides, promoting participation from service-disabled veteran-owned and women-owned businesses. Overall, the RFP serves to solicit competitive bids for essential services while ensuring adherence to federal procurement standards and encouraging small business involvement.
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    Linen/Mat Rental and Cleaning Services IN, KS, TN, TX
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    Combined Synopsis/Solicitation
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