Request for Quote: UPS Annual Service Contract
ID: COMBO-AFRL-PZLEQ-2025-0006Type: Combined Synopsis/Solicitation
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE AIR FORCEFA2396 USAF AIR FORCE MATERIEL COMMAND AFRL PZL AFRL PZLEWRIGHT PATTERSON AFB, OH, 45433-7541, USA

NAICS

Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance (811310)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- SPECIAL INDUSTRY MACHINERY (J036)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/83163f2c4ea74261929ea5ae579b3092/view
Timeline
    Description

    The Department of Defense, specifically the Air Force Research Laboratory, is soliciting quotes for an annual service contract focused on the maintenance of Uninterruptable Power Supplies (UPS) at Wright-Patterson Air Force Base in Ohio. The contract requires comprehensive preventative maintenance services, including 24/7 support, OEM parts for repairs, and detailed inspections to ensure the reliability and operational integrity of UPS systems critical for research equipment. This initiative underscores the importance of maintaining essential services through specialized support, as only technicians from the original equipment manufacturer, VERTIV, are qualified to perform the necessary maintenance to factory standards. Quotes are due by December 27, 2024, and interested parties should contact Micah Wilson at micah.wilson.8@us.af.mil or Chris Stokes at chris.stokes.1@us.af.mil for further information.

    Point(s) of Contact
    Micah Wilson
    micah.wilson.8@us.af.mil
    Chris Stokes
    chris.stokes.1@us.af.mil
    Files
    Title
    Posted
    Brand Name Justification SAM Draft.pdf
    The document outlines a Single Source Justification for the AFRL/RQ UPS Annual Service Contract needed for preventative maintenance of Uninterruptable Power Supplies (UPS) in specific facilities. The UPS systems, crucial for ongoing research, require support from the original equipment manufacturer (OEM), VERTIV, due to proprietary parts and certifications. The justification emphasizes that only VERTIV technicians can maintain these systems to factory standards, as alternative providers cannot ensure proper restoration using VERTIV parts. Market research identified four potential vendors capable of servicing the UPS equipment through VERTIV, including CDW-G and Uptime Solutions. However, the Contracting Officer determined that only a single source is viable for this contract action, underscoring the necessity of specialist support for mission-critical systems. The document includes plans for ongoing monitoring of the market to prevent future reliance on single-source contracts.
    FINAL SOW_UPS Service Contract_11 Dec.pdf
    The AFRL/RQ UPS Annual Service Contract document outlines the requirements for preventative maintenance and ongoing support for four Uninterruptable Power Supplies (UPS) located in designated facilities. These UPS systems are vital for providing backup power to critical research equipment, necessitating regular inspections to maintain reliability and battery health. The service agreement should include trained technicians, 24/7 support with a four-hour response time, and the provision of original equipment manufacturer (OEM) parts. Annual preventative maintenance will comprise thorough inspections across various UPS components, ensuring that electrical loads do not experience power loss during tests. The document specifies the details of each UPS, including models, capacities, and battery counts, emphasizing the importance of maintaining operational integrity. The purpose of this document is to fulfill the requirements for a federal Request for Proposal (RFP) aimed at securing a service provider for these critical power systems, reflecting the government's commitment to operational readiness and reliability.
    FINAL SOW_UPS Service Contract_13 Dec.pdf
    The AFRL/RQ Minimum Requirements Document outlines the annual service contract for Uninterruptable Power Supplies (UPS) maintenance at specific facilities. The UPS units are essential for providing backup power to critical research equipment, thus necessitating regular preventative maintenance to ensure reliability and battery health. The service agreement requires trained technicians to deliver 24/7 support with a four-hour response time and includes comprehensive annual inspections of UPS components—covering environmental, mechanical, power circuits, control, and battery systems. Maintenance must ensure that electrical loads do not lose power during inspections and tests, with a duration of one year for the service contract. The document details the specifications for each UPS unit, including models, capacities, and battery counts. This initiative is crucial for maintaining operational integrity and supporting ongoing research at the facilities, reflecting the government’s commitment to maintaining essential services through rigorous procurement standards.
    Request for Quote UPS Annual Services.pdf
    The Air Force Research Laboratory is soliciting quotes for preventative maintenance and support services for Uninterruptable Power Supplies (UPS) at Wright-Patterson Air Force Base. This combined synopsis/solicitation, designated COMBO-AFRL-PZLEQ-2025-0001, is set aside for small businesses under NAICS code 811310. The services required include regular maintenance to ensure reliability and the condition of UPS batteries, along with a service agreement that provides 24/7 support, OEM parts for repairs, and specific inspections detailed in the request. Offers will be evaluated based on price and technical acceptability, adhering to the Lowest Price Technically Acceptable criteria. Quotes are due by December 27, 2024. The solicitation emphasizes compliance with various federal acquisition regulations and the inclusion of warranties and representations in submitted offers, ensuring a competitive procurement process aimed at maintaining critical research equipment reliability.
    Lifecycle
    Title
    Type
    Request for Quote: UPS Annual Service Contract
    Currently viewing
    Combined Synopsis/Solicitation
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