Request for Quote: UPS Annual Service Contract
ID: COMBO-AFRL-PZLEQ-2025-0006Type: Combined Synopsis/Solicitation
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE AIR FORCEFA2396 USAF AIR FORCE MATERIEL COMMAND AFRL PZL AFRL PZLEWRIGHT PATTERSON AFB, OH, 45433-7541, USA

NAICS

Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance (811310)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- SPECIAL INDUSTRY MACHINERY (J036)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/d08d7ebd48254902875975004828b56d/view
Timeline
    Description

    The Department of Defense, specifically the Air Force Research Laboratory, is soliciting quotes for an annual service contract focused on the maintenance of Uninterruptable Power Supplies (UPS) at Wright-Patterson Air Force Base in Ohio. The contract requires comprehensive preventative maintenance services, including 24/7 support, OEM parts for repairs, and detailed inspections to ensure the reliability and operational integrity of UPS systems critical for research equipment. This initiative underscores the importance of maintaining essential services through specialized support, as only technicians from the original equipment manufacturer, VERTIV, are qualified to perform the necessary maintenance to factory standards. Quotes are due by December 27, 2024, and interested parties should contact Micah Wilson at micah.wilson.8@us.af.mil or Chris Stokes at chris.stokes.1@us.af.mil for further information.

    Point(s) of Contact
    Micah Wilson
    micah.wilson.8@us.af.mil
    Chris Stokes
    chris.stokes.1@us.af.mil
    Files
    Title
    Posted
    Brand Name Justification SAM Draft.pdf
    The document outlines a Single Source Justification for the AFRL/RQ UPS Annual Service Contract needed for preventative maintenance of Uninterruptable Power Supplies (UPS) in specific facilities. The UPS systems, crucial for ongoing research, require support from the original equipment manufacturer (OEM), VERTIV, due to proprietary parts and certifications. The justification emphasizes that only VERTIV technicians can maintain these systems to factory standards, as alternative providers cannot ensure proper restoration using VERTIV parts. Market research identified four potential vendors capable of servicing the UPS equipment through VERTIV, including CDW-G and Uptime Solutions. However, the Contracting Officer determined that only a single source is viable for this contract action, underscoring the necessity of specialist support for mission-critical systems. The document includes plans for ongoing monitoring of the market to prevent future reliance on single-source contracts.
    FINAL SOW_UPS Service Contract_11 Dec.pdf
    The AFRL/RQ UPS Annual Service Contract document outlines the requirements for preventative maintenance and ongoing support for four Uninterruptable Power Supplies (UPS) located in designated facilities. These UPS systems are vital for providing backup power to critical research equipment, necessitating regular inspections to maintain reliability and battery health. The service agreement should include trained technicians, 24/7 support with a four-hour response time, and the provision of original equipment manufacturer (OEM) parts. Annual preventative maintenance will comprise thorough inspections across various UPS components, ensuring that electrical loads do not experience power loss during tests. The document specifies the details of each UPS, including models, capacities, and battery counts, emphasizing the importance of maintaining operational integrity. The purpose of this document is to fulfill the requirements for a federal Request for Proposal (RFP) aimed at securing a service provider for these critical power systems, reflecting the government's commitment to operational readiness and reliability.
    FINAL SOW_UPS Service Contract_13 Dec.pdf
    The AFRL/RQ Minimum Requirements Document outlines the annual service contract for Uninterruptable Power Supplies (UPS) maintenance at specific facilities. The UPS units are essential for providing backup power to critical research equipment, thus necessitating regular preventative maintenance to ensure reliability and battery health. The service agreement requires trained technicians to deliver 24/7 support with a four-hour response time and includes comprehensive annual inspections of UPS components—covering environmental, mechanical, power circuits, control, and battery systems. Maintenance must ensure that electrical loads do not lose power during inspections and tests, with a duration of one year for the service contract. The document details the specifications for each UPS unit, including models, capacities, and battery counts. This initiative is crucial for maintaining operational integrity and supporting ongoing research at the facilities, reflecting the government’s commitment to maintaining essential services through rigorous procurement standards.
    Request for Quote UPS Annual Services.pdf
    The Air Force Research Laboratory is soliciting quotes for preventative maintenance and support services for Uninterruptable Power Supplies (UPS) at Wright-Patterson Air Force Base. This combined synopsis/solicitation, designated COMBO-AFRL-PZLEQ-2025-0001, is set aside for small businesses under NAICS code 811310. The services required include regular maintenance to ensure reliability and the condition of UPS batteries, along with a service agreement that provides 24/7 support, OEM parts for repairs, and specific inspections detailed in the request. Offers will be evaluated based on price and technical acceptability, adhering to the Lowest Price Technically Acceptable criteria. Quotes are due by December 27, 2024. The solicitation emphasizes compliance with various federal acquisition regulations and the inclusion of warranties and representations in submitted offers, ensuring a competitive procurement process aimed at maintaining critical research equipment reliability.
    Lifecycle
    Title
    Type
    Request for Quote: UPS Annual Service Contract
    Currently viewing
    Combined Synopsis/Solicitation
    Similar Opportunities
    UPS Maintenance
    Active
    Dept Of Defense
    The Department of Defense, specifically the Department of the Army, is seeking qualified contractors for the maintenance of Uninterruptible Power Supply (UPS) systems at the Sierra Army Depot in Herlong, California. The contract requires quarterly preventative maintenance services for a 12-month base period with two additional one-year options, focusing on the APC SYMMETRA model and related equipment. This maintenance is crucial for ensuring the reliability of power distribution systems at the installation, with services expected to commence around March 1, 2025. Interested small businesses should prepare to submit their offers to Heidi Young at heidi.m.young.civ@army.mil, with the solicitation anticipated to be posted on January 7, 2025, and all inquiries directed to the provided contacts at least seven days prior to the closing date.
    Uninterruptible Power Supply (UPS)
    Active
    Dept Of Defense
    The Department of Defense, specifically the Naval Supply Systems Command Fleet Logistics Center Norfolk, is seeking proposals for the procurement of an Eaton Model 93PM Uninterruptible Power Supply (UPS) and two associated transformers. The objective of this procurement is to replace an outdated Eaton 9315 UPS system at the Information Warfare Training Command in Virginia Beach, ensuring reliable power supply for critical training operations that support over 2,500 workstations. This initiative is vital for maintaining operational continuity and safeguarding sensitive information technology infrastructures during power outages. Interested vendors must submit their quotes electronically by 2:00 PM EST on January 6, 2025, and provide proof of authorized reseller status for Eaton products. For further inquiries, potential bidders can contact Jeffrey Sirkin at jeffrey.m.sirkin.civ@us.navy.mil or William Spencer at william.p.spencer.civ@us.navy.mil.
    61--ASSY, UPS
    Active
    Dept Of Defense
    The Department of Defense, specifically the Department of the Navy through NAVSUP Weapon Systems Support Mechanical, is soliciting proposals for the assembly of Uninterruptible Power Supply (UPS) units. The procurement aims to fulfill specific technical requirements for manufacturing and design, ensuring compliance with military specifications and quality assurance standards. These UPS units are critical for maintaining power supply integrity in defense operations, highlighting their importance in national security. Interested vendors should contact Kiersten Allander at 717-605-5729 or via email at KIERSTEN.ALLANDER@NAVY.MIL for further details, with proposals due by the specified closing date.
    UPS Battery Backup and Maintenance
    Active
    Dept Of Defense
    The Department of Defense, specifically the Department of the Navy, is seeking information from potential vendors regarding the maintenance and support of Backup Power Systems at Marine Corps Base Camp Lejeune, North Carolina. The procurement involves Uninterruptable Power Supplies (UPS), Automatic and Manual Transfer Switches, and Battery Systems, which are critical for ensuring the security and operational integrity of Command and Control (C2) network services. The contract will require comprehensive maintenance services, including hardware and software support, with a performance period from June 1, 2025, to May 31, 2026, and the possibility of four additional extensions. Interested vendors must submit their responses by January 17, 2025, at 2:00 PM EDT, to Patricia Quinones at patricia.quinones@usmc.mil, and are encouraged to provide detailed company information and relevant certifications.
    J061--UPS Inspection, Corrective, and Preventative Maintenance | Grand Junction VAMC
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking proposals for the inspection, corrective, and preventative maintenance of Uninterrupted Power Supply (UPS) systems at the Grand Junction Veterans Affairs Medical Center (VAMC) in Colorado. The procurement aims to ensure the operational reliability of critical power systems that support essential services such as access control, elevators, and emergency systems. This contract is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) and will be awarded as a firm fixed price for a base year with four optional years, emphasizing compliance with federal wage determinations and technical qualifications. Interested contractors must submit their quotations by December 30, 2024, at 2:00 PM Mountain Time, and direct any inquiries to Contract Specialist Jim Lewis at james.lewis114fbb@va.gov or 303-712-5840.
    AFRL/RQ ELECTRICAL EMERGENCY RESPONSE
    Active
    Dept Of Defense
    The Department of Defense, through the Air Force Research Laboratory (AFRL), is seeking proposals from small businesses for the Emergency Electrical Response (EER) services at Wright-Patterson Air Force Base in Ohio. The contract, designated as Solicitation Number COMBO-AFRL-PZLEQ-2025-0007, requires a National Electrical Testing Association (NETA) accredited contractor to provide emergency electrical repair and maintenance services, ensuring compliance with safety and industry standards to support the AFRL's research and development operations. This procurement is critical for maintaining reliable high voltage electrical systems that facilitate R&D efforts, with proposals due by January 6, 2025, at noon EST. Interested parties should contact Matthew Main at matthew.main.4@us.af.mil or call 937-713-9865 for further details.
    Power Supply Repair
    Active
    Dept Of Defense
    The Department of Defense, specifically the Department of the Air Force, is seeking a contractor for the repair of Power Supplies on the ALR-56M, with a focus on Low Voltage Power Supplies essential for defense operations. This procurement is restricted to Keltec - Crane Aerospace & Electronics due to their unique capabilities and expertise, and it will be structured as a five-year contract, including a basic period and four ordering periods. The contract emphasizes the importance of maintaining operational readiness for military equipment, with strict adherence to quality assurance standards, including ISO 9001:2015, and compliance with federal regulations. Interested parties should note that the solicitation due date has been extended to January 17, 2025, and can reach out to Kathleen Fowler or Kenneth Dickman via email for further inquiries.
    POWER SUPPLY
    Active
    Dept Of Defense
    The Department of Defense, specifically the Department of the Navy through NAVSUP Weapon Systems Support Mechanicsburg, is soliciting proposals for the repair of power supply units under a federal contract. The procurement aims to ensure the operational readiness of critical electrical converters, with a required Repair Turnaround Time (RTAT) of 87 days and adherence to strict quality assurance standards, including Government Source Inspection. This contract is particularly significant as it involves components essential for naval operations, emphasizing the importance of timely and reliable repairs. Interested contractors should submit their quotes, including pricing and capacity constraints, to Marcus A. Hill at marcus.a.hill21.civ@us.navy.mil or by phone at 717-605-6055, with the solicitation details available for review.
    Uninterruptible Power Supply Servicing & Batteri
    Active
    Interior, Department Of The
    The U.S. Geological Survey (USGS) is seeking quotes for the servicing and maintenance of an Eaton 9390 Uninterruptible Power Supply (UPS) at the Astrogeology Science Center in Flagstaff, Arizona. The procurement involves replacing 40 batteries and upgrading essential components such as capacitors, fans, and power supply boards to ensure reliable backup power for critical planetary research operations. This initiative is crucial for maintaining safety and operational efficiency at federal research facilities, emphasizing compliance with National Fire Protection Association standards. Interested small businesses must submit their bids by the specified deadlines, and for further inquiries, they can contact Joel Berberena at jberberena@usgs.gov.
    Batteries Replacement (Galaxy & Liebert) UPS
    Active
    Dept Of Defense
    The Department of Defense, specifically the Department of the Air Force, is seeking small business sources for the procurement of VRLA Sealed Lead Acid Batteries for uninterruptible power supplies (UPS) at Joint Base San Antonio, Fort Sam Houston, Texas. The requirement includes the purchase, delivery, and installation of 80 batteries for the Galaxy 225KVA UPS and 80 batteries for the Liebert 400KVA UPS, with an expected completion timeline of 60 days post-award. This procurement is critical for maintaining reliable power supply systems essential for operational readiness. Interested small businesses must submit their responses electronically by January 6, 2025, at 11:00 AM CST to the designated contacts, Jose A. Olmo-Rivera and Umar A. Thomas, with all necessary company information included.