BPA setup for Mail and Package delivery services
ID: 19VM3025Q0014Type: Solicitation
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFUS EMBASSY HANOIWASHINGTON, DC, 20520, USA

NAICS

Couriers and Express Delivery Services (492110)

PSC

SUPPORT- ADMINISTRATIVE: MAILING/DISTRIBUTION (R604)

Original Source

https://sam.gov/opp/b4caa9292d5241c3abe730ff391383f0/view
Timeline
    Description

    The U.S. Department of State is seeking proposals for Mail and Package Delivery Services to establish a Blanket Purchasing Agreement (BPA) for the U.S. Embassy in Hanoi, Vietnam. The contractor will be responsible for transporting and delivering mail, packages, and diplomatic pouches between the embassy and four designated locations in Hanoi, as well as to the U.S. Consulate in Ho Chi Minh City, ensuring prompt service, including urgent deliveries outside regular hours. This procurement is crucial for maintaining efficient logistical support for diplomatic operations, with a total budget not exceeding $250,000 and a contract period from July 2025 to June 2030. Interested bidders must submit their proposals electronically by June 2, 2025, and ensure compliance with federal regulations, including registration in the System for Award Management (SAM). For further inquiries, contact Ms. Nga Nguyen at nguyentn4@state.gov or Albert Kafka at KafkaAB@state.gov.

    Point(s) of Contact
    Ms Nga Nguyen
    842438505000
    842438505171
    nguyentn4@state.gov
    Albert Kafka
    842438505000
    842438505171
    KafkaAB@state.gov
    Files
    Title
    Posted
    Advertisement leter -Domestic Mailing services.pdf
    The U.S. Embassy in Hanoi is issuing a Request for Proposal (RFP) for Mail and Package Delivery Services under proposal number 19VM3025Q0014. This RFP seeks to establish a Blanket Purchasing Agreement (BPA) for delivery services to and from four specific embassy locations in Hanoi. Interested bidders are instructed to complete several required documents, including the Standard Form 1449 and a company profile, and must certify compliance with federal anti-discrimination laws and the National Defense Authorization Act (NDAA). Proposals must be submitted electronically by June 2, 2025, with specifics that quotes remain valid for at least 120 days. The Embassy aims to award contracts based on the lowest acceptable price without the necessity for discussion unless needed for bidders within the competitive range. It's essential for bidders to register with the System for Award Management (SAM) and provide their Unique Entity Identifier (UEI) in their submissions. Questions regarding the RFP can be directed to an Embassy contact. This RFP emphasizes the U.S. Government’s structured procurement process for essential logistical services, promoting transparency and competitive bidding.
    SF-1449 Domestic Mailing services.pdf
    This solicitation outlines a request for proposals (RFP) for Mail and Package Delivery Services for the U.S. Embassy in Hanoi, with a contract period from July 2025 to June 2030 and a total budget not exceeding $250,000. The contractor must provide all necessary services, including picking up and delivering mail, packages, and diplomatic pouches between the embassy and various locations within Vietnam, as well as to the U.S. Consulate in Ho Chi Minh City. Delivery must occur promptly, including urgent items handled outside regular hours. The contractor is required to have at least five years of relevant experience, comply with local security regulations, and maintain transportation and equipment in good condition. Detailed billing procedures involve submitting monthly invoices and adhering to procurement terms that require operations under a Blanket Purchase Agreement (BPA). The contractor must also ensure that personnel are adequately trained and maintain a safe workforce. These specifications and requirements emphasize the importance of reliability, security, and efficient service delivery in support of diplomatic operations.
    Lifecycle
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    Type
    BPA setup for Mail and Package delivery services
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