Mental Health Symposium (A/V) Rental BPA
ID: FA80521101918Type: Sources Sought
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE AIR FORCEFA8052 773 ESSSAN ANTONIO, TX, 78236-0119, USA

NAICS

Other Commercial and Industrial Machinery and Equipment Rental and Leasing (532490)

PSC

LEASE OR RENTAL OF EQUIPMENT- MISCELLANEOUS (W099)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/1e7b53ee2c5542e78c2c04069e2095a8/view
Timeline
    Description

    The Department of Defense, specifically the Department of the Air Force, is seeking qualified vendors to provide audio and visual (A/V) equipment and support services for the Mental Health Symposium scheduled from March 3-7, 2025, at The Florida Hotel & Conference Center in Orlando, Florida. The procurement aims to facilitate the training of over 250 Mental Health Flight leaders and personnel, emphasizing the importance of readiness within the Air Force Medical Service through effective A/V support, including projectors, microphones, and technical assistance. Interested parties must submit their responses to the Request for Information (RFI) by January 20, 2025, with inquiries directed to Eric Oliver at eric.oliver.5@us.af.mil or Taylar Harris at taylar.harris@us.af.mil.

    Point(s) of Contact
    Eric Oliver
    eric.oliver.5@us.af.mil
    Taylar Harris
    taylar.harris@us.af.mil
    Files
    Title
    Posted
    Mental Health Symposium (AV) __Request for Information_Sources Sought.docx
    The AFICC 773 ESS is issuing a Request for Information (RFI) to conduct market research for an audio and visual (A/V) rental requirement for the Mental Health Symposium taking place from March 3-7, 2025, at The Florida Hotel & Conference Center in Orlando, Florida. The intent is to identify qualified vendors who can provide A/V equipment and support services for over 250 attendees. Key requirements include mixing boards, microphones, projectors, speakers, and labor support for setup, technical assistance during the event, and equipment strike-down post-event. The contract is planned for a base year plus four option years, building on prior contract experiences. Interested companies must provide business details, experience in similar projects, and highlight any perceived risks in their proposal submissions to be sent by January 20, 2025. This RFI is not a commitment to award a contract but aims to formulate an effective acquisition strategy for the Air Force by gathering necessary information from potential vendors.
    SOO Mental Health Leadership And Readiness Symposium AV_ 31 Oct.pdf
    The document outlines the Statement of Objectives (SOO) for audio and visual (AV) services required at the Mental Health Leadership & Readiness Symposium hosted by the Department of the Air Force (DAF). Scheduled from March 3-7, 2025, at The Florida Hotel & Conference Center, this event aims to train Mental Health Flight leaders and associated personnel, emphasizing readiness within the Air Force Medical Service. The symposium will accommodate over 250 attendees, necessitating a range of AV equipment, including projectors, speakers, microphones, and technical support for seamless interactions. The service provider must ensure setup before the event and provide ongoing technical assistance throughout the symposium, including post-event dismantling. Importantly, there are no identified operating constraints at this time. The overall objective is to enhance training efficacy for mental health leaders through robust AV supports, underscoring the importance of clear communication and technical readiness.
    Lifecycle
    Title
    Type
    Mental Health Symposium (A/V) Rental BPA
    Currently viewing
    Sources Sought
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