DA01--Vocera Platform Software License Upgrade to 6.X (Brand Name) - Greater Los Angeles VA Healthcare System
ID: 36C26225Q0143Type: Combined Synopsis/Solicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF262-NETWORK CONTRACT OFFICE 22 (36C262)Gilbert, AZ, 85297, USA

NAICS

Other Computer Related Services (541519)

PSC

IT AND TELECOM - BUSINESS APPLICATION/APPLICATION DEVELOPMENT SUPPORT SERVICES (LABOR) (DA01)

Set Aside

Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14) (SDVOSBC)

Original Source

https://sam.gov/opp/7ea6755c492a4368933ce60d5322c4c2/view
Timeline
    Description

    The Department of Veterans Affairs, specifically the Greater Los Angeles VA Healthcare System, is seeking proposals from qualified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) for a contract to upgrade the Vocera Platform Communications solution to version 6.X. The project entails professional installation, configuration, and support services for the new software, with a performance period scheduled from December 1, 2024, to September 30, 2025. This upgrade is critical for enhancing communication capabilities within the VA healthcare system, ensuring compliance and ongoing performance standards. Interested vendors must submit their quotes by November 20, 2024, to Contract Specialist Jennell Christofaro at jennell.christofaro@va.gov, with the estimated cost for the upgrade being $26,400.

    Point(s) of Contact
    Jennell ChristofaroContract Specialist
    jennell.christofaro@va.gov
    Files
    Title
    Posted
    36C26225Q0143.docx
    The solicitation involves a request from the Greater Los Angeles VA Healthcare System for a professional service to upgrade the Vocera Platform Communications solution to version 6.X. This opportunity is set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) and is structured as a firm-fixed-price contract under NAICS code 541519. The project requires professional installation, configuration, and support services for the new software, with a performance period from December 1, 2024, to September 30, 2025. Key tasks include system migration, end-to-end testing, and training for staff on the updated system. Vendors must meet specific technical criteria and provide comprehensive support, including a Project Implementation Report and training sessions. Proposals will be evaluated based on cost, technical capability, and past performance. The submission deadline is November 20, 2024, with inquiries directed to the designated contract specialist. This initiative underscores the VA's commitment to enhancing communication capabilities within its healthcare systems.
    Attachment 1- 52.212-1 ADDENDUM Instructions to Offerors.pdf
    This document provides instructions to offerors for supplying commercial products and services under the Federal Acquisition Regulation (FAR). It includes an amendment specific to the Veterans Integrated Service Network, requiring a Brand Name-Vocera Platform Software License Upgrade and is exclusively set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs). Key points address the submission of quotes, specifying the necessary content such as solicitation numbers, pricing, technical descriptions, and compliance with FAR clauses. Quoters are urged to maintain a firm price for a 30-day period and are encouraged to submit multiple quotes with alternative options. Late submissions may be accepted under certain conditions. Additionally, the document outlines the requirement for a Unique Entity Identifier from SAM.gov for all quotes over the micro-purchase threshold. The offerors must carefully review and acknowledge requirements and amendments prior to the submission deadline of November 20, 2024. Overall, the focus is on ensuring compliance and providing clear directives for potential contractors in a government procurement context.
    Attachment 2 - 52.212-2 Evaluation.pdf
    The document outlines the evaluation criteria for government solicitations related to commercial products and services, emphasizing the most advantageous quotations based on price and other factors. The evaluation process, as stipulated in FAR 13.106-2(b)(3), compares quotes to determine the best value while considering technical capability, past performance, and total price. Past performance appraisal assesses risks associated with the quoter's previous fulfillment of similar requirements. Quotations must meet the solicitation's minimum requirements, and the government reserves the right to select a quotation offering additional benefits that exceed these requirements. Furthermore, the evaluation of options includes the total price of all options within the quoted contract and the potential for extending services for six months, though this option does not obligate the government to exercise it. Bidders are instructed to provide quotes only for specified periods and not for potential extensions at this stage. This document is critical for vendors participating in federal contracts as it clarifies evaluation methods and criteria, enhancing transparency in the procurement process.
    Attachment 3 SSJ Brand Name- Vocera Upgrade- Signed.pdf
    The document presents a justification for a single source procurement by the Department of Veterans Affairs for a software upgrade of the Vocera Platform. The Greater Los Angeles VA Healthcare System seeks to upgrade its existing Vocera Platform 6 system to version 6.x at an estimated cost of $26,400. The justification emphasizes that only Vocera software can perform this upgrade due to the unique characteristics of their communication system, which is necessary for ongoing performance and VA compliance. Market research indicates sufficient competition exists among authorized partners, allowing for a service-disabled veteran-owned small business (SDVOSB) set-aside. The contracting officer has certified the justification's accuracy, supporting adherence to the Federal Acquisition Regulation (FAR) guidelines. This document underscores the federal government's process for single-source acquisitions and highlights the necessity of maintaining compliance and performance standards in veteran healthcare systems.
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