DA01--Vocera Platform Software License Upgrade to 6.X (Brand Name) - Greater Los Angeles VA Healthcare System
ID: 36C26225Q0086Type: Combined Synopsis/Solicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF262-NETWORK CONTRACT OFFICE 22 (36C262)Gilbert, AZ, 85297, USA

NAICS

Other Computer Related Services (541519)

PSC

IT AND TELECOM - BUSINESS APPLICATION/APPLICATION DEVELOPMENT SUPPORT SERVICES (LABOR) (DA01)

Set Aside

Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14) (SDVOSBC)

Original Source

https://sam.gov/opp/215e3a3c88d84e279f0b4d7a4ba462d8/view
Timeline
    Description

    The Department of Veterans Affairs is seeking proposals from qualified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) for the Vocera Platform Software License Upgrade to version 6.X at the Greater Los Angeles VA Healthcare System. The procurement involves the migration of the existing Vocera Communications solution, requiring installation, configuration, testing, and professional support services to ensure a seamless transition to the upgraded platform. This upgrade is critical for maintaining effective communication systems within the VA, adhering to federal security standards, and enhancing operational capabilities. Interested vendors must submit their quotes by November 15, 2024, at 10:00 PST, to Contract Specialist Jennell Christofaro at jennell.christofaro@va.gov, with the total estimated contract value around $26,400 and a performance period from December 1, 2024, to September 30, 2025.

    Point(s) of Contact
    Jennell ChristofaroContract Specialist
    jennell.christofaro@va.gov
    Files
    Title
    Posted
    36C26225Q0086.docx
    The document outlines a Request for Quote (RFQ) by the Department of Veterans Affairs (VA) for the Vocera Platform Software License Upgrade to version 6.X for the Greater Los Angeles VA Healthcare System. This procurement is exclusively set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB). The RFQ includes details about the contract scope, objectives, place of performance, and estimated period of performance from December 1, 2024, to September 30, 2025. The contractor will provide services for the migration of the current Vocera Communications solution, which necessitates installation, configuration, and testing, alongside professional support and training. Tasks include system validation, end-to-end testing, and knowledge transfer for the VA personnel. The document also specifies evaluation criteria based on cost, technical capability, and past performance, with responses due by November 15, 2024. The RFQ emphasizes adherence to federal security standards, particularly in establishing VPN connections and ensuring system compliance with VA directives. Overall, this RFQ represents the VA’s commitment to upgrading its communication capabilities while supporting veteran-owned businesses.
    Attachment 1- 52.212-1 ADDENDUM Instructions to Offerors.pdf
    The document outlines the instructions to offerors for a solicitation concerning the Veterans Integrated Service Network (VISN) 22's requirement for a Brand Name-Vocera Platform Software License Upgrade. It incorporates the simplified acquisition provisions from FAR 52.212-1, mandating that offers must include detailed technical descriptions, pricing, warranties, and completed representations and certifications. The NAICS code and small business size standards for the acquisition are specified, indicating a focus on service-disabled veteran-owned small businesses (SDVOSBs), which are the only eligible bidders. Offers must be submitted via email by November 15, 2024, at 10:00 PST, and should adhere to strict guidelines. The document also highlights the importance of maintaining a firm price for 30 days post-submission and the handling of late submissions during government process interruptions. Overall, the purpose is to ensure clarity in the proposal submissions and compliance with federal acquisition regulations while promoting opportunities for SDVOSBs.
    Attachment 2 - 52.212-2 Evaluation.pdf
    The document details the evaluation criteria for quotes submitted in response to a government Request for Proposal (RFP) concerning commercial products and services. The government aims to award a purchase order to the most advantageous quoter based on price and other relevant factors. Key evaluation criteria include technical capability, past performance, and price, with past performance assessed through various sources, such as customer surveys and the Contractor Performance Assessment Reporting System (CPARS). The evaluation methodology involves a comparative process, allowing for considerations beyond just the lowest price if additional benefits to the government are evident. Quotations will be evaluated by summing all line-item prices, including options. Evaluation of options incorporates potential extensions of contract performance, specifically referencing FAR 52.217-8. The document emphasizes the government's discretion in selecting quotes that exceed minimum requirements and clarifies that prices should only be provided for specified periods without submitting estimates for optional extensions. This structured approach underscores the government’s commitment to a thorough evaluation process while maintaining flexibility in awarding contracts that can offer greater value beyond initial proposals.
    Attachment 3 - VAAR 852.219-73 Notice of Total SetAside for Certified SDVOSB.pdf
    The document outlines the VA Notice of Total Set-Aside for Certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs), establishing specific requirements for eligibility to participate in government contracts. It defines an SDVOSB as a small business owned and controlled by one or more service-disabled veterans, meeting certain criteria such as being at least 51% veteran-owned and listed in the SBA certification database. The document details compliance obligations, including limitations on subcontracting and the necessity for SDVOSBs to retain a significant portion of contract work. It specifies representation requirements, conditions for joint ventures, and provisions against misrepresentation, which could lead to debarment for up to five years. The structure emphasizes compliance with federal regulations and VA policies to ensure the fair participation of veterans in government contracting. Overall, this document reinforces the federal government's commitment to supporting service-disabled veteran entrepreneurs in accessing federal contracting opportunities while maintaining stringent eligibility and operational standards.
    Attachment 4 - VAAR 852.219-75 SDVOSB Certification.pdf
    The VA Notice of Limitations on Subcontracting outlines compliance requirements for service and construction contracts awarded to Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) and Veteran-Owned Small Businesses (VOSBs). It specifies that contractors may not subcontract more than 50% of service contracts to non-certified firms, 85% for general construction contracts, and 75% for special trade construction contracts. These limitations ensure the primary contractor performs a majority of the work, fostering engagement with certified veteran-owned businesses. Contractors must understand that providing false certifications can lead to criminal and civil penalties, including potential fines and prosecution. The VA reserves the right to review compliance documentation during and after contract performance, requiring cooperation from contractors to provide necessary records. Failure to provide requested documentation could result in remedial action by the government. A formal certification must be completed by the offeror, affirming their understanding and commitment to comply with these subcontracting limitations, as failure to do so may render bids ineligible for consideration. This document reinforces the commitment to supporting veteran businesses while ensuring accountability in federal contracting processes.
    Attachment 5 SSJ Brand Name- Vocera Upgrade- Signed.pdf
    The document outlines a justification for a single-source acquisition by the Department of Veterans Affairs, specifically for an upgrade of the Vocera Platform 6 Software at the Greater Los Angeles VA Healthcare System. Valued at approximately $26,400, this upgrade is necessary to maintain system performance and support, given that only Vocera software can facilitate this enhancement due to its unique characteristics and compliance with VA security standards (FIPS 140-2). Market research indicates that while Vocera Communications Inc. is identified as the sole provider, adequate competition exists among authorized small business partners for potential set-asides. The contracting officer, Helena Roba, certifies the justification's accuracy, highlighting adherence to federal acquisition regulations that necessitate maintaining quality and operational integrity for sensitive communication systems. This document reflects the government’s systematic procedure for ensuring justified single-source contracts within defined budget limits while complying with federal regulations.
    Similar Opportunities
    6515--VISN ScriptPro Upgrade
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs (VA) is seeking qualified vendors to provide and install a ScriptPro upgrade across various healthcare facilities within the Veterans Integrated Service Network (VISN 22). The procurement aims to enhance pharmacy dispensing automation by integrating a Windows Server 2019 with existing systems, ensuring compatibility and efficient operations at multiple sites, including facilities in Greater Los Angeles, Albuquerque, Long Beach, Loma Linda, Phoenix, and San Diego. This initiative underscores the VA's commitment to improving healthcare delivery through upgraded IT infrastructure while adhering to federal procurement standards, including the Buy American Act. Interested parties should contact Contracting Officer Anthony Dela Cruz at anthony.delacruz@va.gov or 562-766-2284 for further inquiries, referencing RFI 36C26225Q0044.
    6525--Voalte NurseCall Services for Martinsburg VA Medical Center
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking to procure Voalte NurseCall Services for the Martinsburg VA Medical Center through a sole source contract with Hill-Rom, Inc. This procurement aims to secure software maintenance services for the Voalte Nurse Call Systems, which are critical for effective communication and patient care within the facility. Hill-Rom is the original manufacturer and the only provider with certified technicians capable of restoring the system, making this contract essential for maintaining operational efficiency. Interested vendors should note that the response deadline is November 14, 2024, at 12 PM Eastern Time, and inquiries can be directed to Mark Smith at Mark.Smith25@va.gov or by phone at 410-642-2411.
    7A21--Varian Respiratory Gating for Scanners Operating System Upgrade
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs intends to award a sole source, firm-fixed-price contract to Varian Medical Systems Inc. for the upgrade of the Varian Respiratory Gating for Scanners (RGSC) Operating System at the Philadelphia VA Medical Center from Windows 7 to Windows 10. This upgrade is critical to comply with the VA's software security policies, as the current unsupported operating system poses a risk to network security and patient care. The contract will encompass all necessary equipment, software, and labor to ensure the RGSC system operates effectively post-upgrade, reflecting the VA's commitment to maintaining secure medical technology. Interested vendors must submit their capability information by 10:00 AM ET on November 12, 2024, to Contract Specialist Jefferson Mann at jefferson.mann@va.gov.
    Q517--Omnicell New Preventative Maintenance Service Package
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs (VA) Network Contracting Office 19 intends to award a sole source Fixed Price Indefinite Delivery/Indefinite Quantity (ID/IQ) contract to Omnicell, INC. for the provision of preventative maintenance and support for the Omnicell Medication Supply Station and System. This contract will include enhancements such as the addition of new software and capabilities, ensuring the operational efficiency of the medication dispensing systems critical to healthcare services. Interested firms may submit written notifications demonstrating their ability to meet the requirements by November 14, 2024, at 10:00 AM Mountain Standard Time, with all responses directed to Contract Specialist David Glanton at david.glanton@va.gov. Contractors must be registered in the System for Award Management (SAM) to be eligible for consideration, and the estimated period of performance for this contract is from February 1, 2025, to January 31, 2028.
    7B22--RFI Commvault renewal Licensing and Software
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs (VA) is seeking information through a Sources Sought Notice regarding the renewal of Commvault licensing and software for the Michael E. DeBakey VA Medical Center (MEDVAMC) in Houston, Texas. The procurement aims to ensure compatibility of the Commvault Cloud Hyperscale X system with existing infrastructures, focusing on delivering necessary software, licenses, and support under a firm fixed price contract. This initiative is crucial for maintaining modern technological systems that support efficient medical care delivery while adhering to robust contractual and safety standards. Interested parties must submit their responses by 3:00 PM Central Standard Time on November 12, 2024, to Quentin Chew at quentin.chew@va.gov, with the subject line "36C25625Q0140 RFI Commvault Renewal."
    7G20--Medical Emergency Alert Devices RFP
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking proposals for Medical Emergency Alert Devices (MEAD) through an Indefinite Delivery Indefinite Quantity (IDIQ) contract, aimed at enhancing healthcare support for approximately 9 million enrolled veterans across its facilities. The procurement includes a five-year contract with a minimum guaranteed order of $2,500 in the first year, requiring devices that meet specific technical standards such as 4G functionality, GPS integration, and user-friendly design, while ensuring compliance with federal regulations regarding the protection of health information. Interested vendors must submit their final revised price proposals by November 15, 2024, with all proposals remaining valid until December 31, 2024. For further inquiries, potential bidders can contact Contract Specialist Shemika S Wray at Shemika.Wray@va.gov.
    J059--Veeder Root Upgrade
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking contractors for the Veeder Root Upgrade project at the Hampton VA Medical Center, which involves replacing outdated TLS 300 C monitoring systems with TLS 450 Plus systems. This initiative aims to enhance environmental compliance monitoring by upgrading eight locations, ensuring remote access capabilities, and maintaining existing probes and utilities. The total estimated funding for this project is $34 million, with a contract period from December 15, 2024, to December 14, 2025, and four optional one-year servicing periods thereafter. Interested parties can contact Contract Specialist Kristine E Woodbury at Kristine.Woodbury@va.gov for further details.
    7A21--IVC - Site Scheduling Tool (VA-24-00045496)
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking proposals for the acquisition of a Site Scheduling Tool, identified as IVC - VA-24-00045496, under solicitation number 36C10B24Q0315. The primary objective is to procure a robust software solution that facilitates efficient scheduling of conference rooms and cubicles, integrating seamlessly with MS Outlook Exchange and adhering to VA security protocols, including FedRAMP authorization. This procurement is a total small business set-aside, emphasizing the VA's commitment to supporting small enterprises in delivering technology solutions that enhance service delivery. Interested vendors should contact Contracting Officer Peter T. Lewandowski at Peter.Lewandowski@va.gov or 512-981-4474 for further details, with proposals due by the specified deadlines for evaluation based on technical merit and price reasonableness.
    Q201--FY25 Durable Medical Equipment VA Caribbean Healthcare System
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking qualified vendors to provide durable medical equipment (DME) services for the VA Caribbean Healthcare System. The procurement involves a comprehensive range of services, including the pickup, setup, repair, storage, and disposal of DME, aimed at supporting veterans and their beneficiaries. This initiative is crucial for ensuring efficient healthcare delivery and maintaining high standards of service, as it addresses the ongoing need for reliable DME management across multiple clinics. Interested parties must respond to the Sources Sought Notice by November 18, 2024, providing necessary company details and socioeconomic information to the Contracting Officer, Yolanda Glover, at yolanda.glover@va.gov.
    DG11--VEText Messaging Services (VA-25-00009147)
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs (VA) is seeking information from qualified vendors to provide a commercial telecommunications short message service (SMS) gateway for its VEText Messaging Services initiative, aimed at enhancing appointment reminders for Veterans. The objective is to enable Veterans to confirm or cancel medical appointments via text messages, integrating seamlessly with the VA's existing VistA scheduling system to improve communication and reduce appointment "no-shows." This Request for Information (RFI) is purely for planning purposes and does not obligate the government to procure any services; interested vendors must submit detailed capability statements, including company information and proposed solutions, by 10:00 AM EST on November 8, 2024, to the designated VA contacts. Responses should adhere to a 10-page limit and include a Rough Order of Magnitude estimate for pricing models, with no funds currently authorized for this effort.