68--PROPANE
ID: 140A1125Q0036Type: Sources Sought
Overview

Buyer

INTERIOR, DEPARTMENT OF THEBUREAU OF INDIAN AFFAIRSWESTERN REGIONPHOENIX, AZ, 85004, USA

NAICS

Petroleum Refineries (324110)

PSC

GASES: COMPRESSED AND LIQUEFIED (6830)

Original Source

https://sam.gov/opp/80b642a19a0445ea8446f09053ee933a/view
Timeline
    Description

    The Department of the Interior, specifically the Bureau of Indian Affairs (BIA), is seeking proposals for the procurement of propane delivery services for the Truxton Canon Agency in Arizona. The contract, structured as a Firm-Fixed-Price agreement, will cover the continuous delivery of liquid propane (LP) gas, along with maintenance and repair services for propane tanks and related equipment, ensuring a reliable supply for agency operations. This opportunity is particularly significant as it is set aside for small businesses, promoting their engagement in federal contracting while adhering to safety and environmental standards. Interested vendors should note that the contract duration is from April 1, 2025, to September 30, 2025, and they can contact Danielle Bitsilly at danielle.bitsilly@bia.gov for further information.

    Point(s) of Contact
    Bitsilly, Danielle
    (000) 000-0000
    danielle.bitsilly@bia.gov
    Files
    Title
    Posted
    Sol_140A1125Q0036.pdf
    The document outlines a Request for Proposal (RFP) for the procurement of propane delivery services for the Truxton Canon Agency, administered by the Bureau of Indian Affairs (BIA). It specifies a Firm-Fixed-Price contract with a duration from June 30, 2025, to September 30, 2025, enabling small businesses to participate in the bidding process under a 100% small business set-aside. The solicitation encompasses key details such as the North American Industry Classification System (NAICS) code 324110, conditions for quotes, and essential compliance requirements, including the use of the Invoice Processing Platform (IPP) for payment processing. Furthermore, it includes guidelines on safety and labor standards, emphasizing the need for compliance with Federal Acquisition Regulations (FAR) and Department of the Interior Acquisition Regulations (DIAR). The document also showcases performance expectations, including timely delivery and quality assurance checks overseen by a designated BIA Technical Representative. Overall, this RFP serves as a vital solicitation for reliable propane delivery to ensure continued operations at the agency while promoting small business engagement in governmental contracts.
    SOW_for_Propane_Services_FY_2025_1_1.pdf
    The document outlines a non-personal services contract for the delivery of liquefied propane gas (LP gas) to the Truxton Canon Agency, a federal establishment that manages utilities for federally owned facilities. The contract requires the vendor to maintain an uninterrupted supply of propane, conduct regular checks on tanks, and perform both minor and major repairs on associated equipment. The service period is scheduled from April 1, 2025, to September 30, 2025, with operations taking place Monday through Friday, barring federal holidays or emergencies. Specific delivery locations include various buildings in Valentine, Peach Springs, and Supai, Arizona, with a total of fourteen propane tanks of differing capacities. Key compliance standards such as NEPA, ASME, and OSHA must be adhered to during service delivery. Clint Walker serves as the main point of contact for this contract. The document demonstrates the federal government's objective to ensure reliable propane supply and maintenance to support the operations of its facilities.
    SOW_for_Propane_Services_FY_2025_1.pdf
    The document outlines a non-personal services contract for the delivery of propane to the Truxton Canon Agency, a federal facility that manages its own utilities, including LP gas. The contractor is responsible for supplying propane, maintaining tank integrity, conducting repairs on related equipment, and ensuring an uninterrupted gas supply. Weekly inspections of propane tanks during standard business hours are mandated. The performance period for this contract is from April 1, 2025, to September 30, 2025, and services are to be provided primarily at specified buildings in Valentine, Peach Springs, and Supai, Arizona. The contractor must comply with various safety and regulatory standards and maintain a workforce capable of fulfilling requirements even during agency closures. The primary point of contact for this contract is Clint Walker, the Facility Manager.
    SOW_for_Propane_Services_FY_2025_2.pdf
    The document outlines a non-personal services contract for the delivery of propane to the Bureau of Indian Affairs at the Truxton Canon Agency. The contractor is responsible for maintaining an uninterrupted supply of LP gas across multiple facilities located in Arizona, including necessary equipment, repairs, and compliance with safety regulations. Key responsibilities include weekly tank checks, immediate refueling, and lighting pilots if propane shortages occur. The contract's performance period is set from April 1, 2025, to September 30, 2025, with operations conducted Monday to Friday during standard business hours, excluding federal holidays or emergency closures. Specific locations for propane delivery include sites in Valentine, Peach Springs, and Supai, each with designated tank capacities. Clint Walker, the Facility Manager, serves as the primary contact for this contract. This summary highlights the contract's purpose of ensuring reliable propane delivery to federal facilities and outlines the essential duties expected from the contractor.
    SOW_for_Propane_Services_FY_2025.pdf
    The Statement of Work outlines a non-personal services contract for the continuous delivery of liquid propane (LP) gas to the Bureau of Indian Affairs' Truxton Canon Agency in Arizona. The contractor must provide general maintenance and repair for propane tanks, gauges, and related equipment, ensuring a constant supply of propane. Weekly inspections of the tanks are required during operational hours (Monday to Friday, 8:00 AM to 4:30 PM, excluding federal holidays). The delivery locations include buildings in Valentine, Peach Springs, and Supai, each with specified tank capacities. The contract duration is from April 1, 2025, to September 30, 2025. The document emphasizes adherence to environmental and safety standards as outlined by NEPA, ASME/DOT, and OSHA. The primary contact for the contract is Clint Walker, the facility manager, who can be reached at provided phone numbers. This summary encapsulates the essential elements of the RFP, reflecting its purpose within government procurement processes.
    Lifecycle
    Title
    Type
    PROPANE
    Combined Synopsis/Solicitation
    68--PROPANE
    Currently viewing
    Sources Sought
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