R--Food Delivery and Courier Services, HES
ID: 140A2326Q0010Type: Combined Synopsis/Solicitation
Overview

Buyer

INTERIOR, DEPARTMENT OF THEBUREAU OF INDIAN AFFAIRSINDIAN EDUCATION ACQUISITION OFFICEAlbuquerque, NM, 87104, USA

NAICS

Couriers and Express Delivery Services (492110)

PSC

SUPPORT- ADMINISTRATIVE: COURIER/MESSENGER (R602)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/workspace/contract/opp/89f2989d0e7848fc88ccb72d57614abb/view
Timeline
    Description

    The Department of the Interior, specifically the Bureau of Indian Affairs, is seeking qualified vendors to provide Food Delivery and Courier Services for Havasupai Elementary School (HES) located in Supai, Arizona. The procurement involves weekly deliveries of temperature-controlled food and secure package courier services, addressing logistical challenges due to the school's remote canyon location and ensuring compliance with food safety standards. This contract is critical for maintaining the school's operations and supporting its K-8 student population, with a performance period from December 15, 2025, to December 14, 2026, and potential extensions through four option years until December 14, 2030. Interested parties must submit their proposals by December 29, 2025, and can direct inquiries to Felicia Aspaas at felicia.aspaas@bie.edu or (480) 252-0702.

    Point(s) of Contact
    Aspaas, Felicia
    (480) 252-0702
    felicia.aspaas@bie.edu
    Files
    Title
    Posted
    B08_SOW_HES_Food_Delivery_and_Courier_Services.pdf
    The Bureau of Indian Education (BIE) requires food delivery and package courier services for Havasupai Elementary School (HES), a K-8 school in a remote Grand Canyon location. The contractor will provide weekly, temperature-controlled food deliveries and secure package courier services to address issues with traditional mail. This involves coordinating with third-party couriers and helicopter sling operators for transportation from the Red Barn to the Hilltop Helipad, then via sling to HES. The contractor must manage end-to-end logistics, maintain chain of custody, and ensure food safety through temperature monitoring. Additionally, the contractor will establish a USPS-approved address for package receipt, consolidate deliveries, and ensure secure handling and documentation. Personnel must meet specific qualifications, including a valid driver's license, food handling certification, and successful completion of a BIE background check. Performance standards emphasize timeliness, completeness, food safety, and thorough documentation. Invoicing will separate labor and sling costs, with payments contingent on satisfactory service and documentation.
    B08_Wage_Determination_2015-5465.pdf
    This document, Wage Determination No.: 2015-5465, outlines the minimum wage rates and fringe benefits for service contract employees in Coconino County, Arizona, under the Service Contract Act. It details different minimum wage requirements based on Executive Orders 14026 ($17.75/hour) and 13658 ($13.30/hour) for contracts awarded before or after January 30, 2022. The determination lists numerous occupations across various fields, including administrative, automotive, health, and IT, with corresponding hourly rates. It also specifies fringe benefits such as health and welfare (including a separate rate for contracts covered by EO 13706 for paid sick leave), vacation, and eleven paid holidays. Special provisions cover computer employees, air traffic controllers, weather observers (night and Sunday pay), hazardous pay differentials, and uniform allowances. The document also details the conformance process for unlisted occupations, emphasizing proper classification and wage rate determination.
    Q_A__Food_Delivery___Courier_Services_-Amend_0002_0002.pdf
    The solicitation (140A2326Q0010 Amend: 0002) outlines requirements for a Food Delivery and Courier Service for HES, detailing crucial logistics for challenging deliveries to a canyon location. Key issues addressed include USPS delivery failures due to package size, necessitating alternative carriers like FedEx and UPS that also face delivery restrictions, and the recommendation for tracking numbers. The service requires maintaining specific temperature controls for food items (frozen and cold) prior to helicopter transport, with the vendor responsible for coordinating with the helicopter provider. The contractor is also responsible for all costs associated with sling load operations, including those from the tribally approved helicopter carrier. The weekly food weight from Sysco is typically under 900 lbs, with food and courier packages able to be combined if within the weight limit. The government allows a one-person operation for handling deliveries, provided safety, timing, and coordination requirements are met within the 20-hour weekly maximum. Key contacts and coordinates for pickup and delivery locations are provided.
    Sol_140A2326Q0010_Amd_0001.pdf
    Amendment 0001 to Solicitation 140A2326Q0010 extends the due date for offers to provide weekly Food Delivery and Courier Services for Havasupai Elementary School (HES) in Supai, Arizona. The new response deadline is December 10, 2025, at 10:00 AM (MS). Acknowledgement of this amendment is mandatory for a responsive offer. Additionally, questions and answers related to the solicitation will be posted the week of December 1, 2025. Offerors are reminded to read and download the Scope of Work and other attachments, and to submit proposals in accordance with Section E Solicitation Provisions to FAR 52.212-1 Instructions to Offerors Commercial Items. The Period of Performance for the services is from December 15, 2025, to December 14, 2026.
    Sol_140A2326Q0010_Amd_0002.pdf
    Amendment 0002 to solicitation 140A2326Q0010 addresses the requirement for weekly Food Delivery and Courier Services for Havasupai Elementary School. The primary purpose of this amendment is to post questions and answers (Q&A) and extend the solicitation's due date. The response date has been changed from December 10, 2025, to December 29, 2025, at 10:00 AM (MS). Additionally, follow-up questions for the Q&A are due by December 15, 2025, at 10:00 AM (MS). Acknowledgment of this amendment is mandatory for a responsive offer. The Period of Performance is currently stated as December 15, 2025, to December 14, 2026, and will be officially updated upon award. All other terms and conditions of the original solicitation remain unchanged.
    Sol_140A2326Q0010.pdf
    This government Request for Quote (RFQ) (Solicitation Number 140A2326Q0010) is for Food Delivery and Courier Services for Havasupai Elementary School (HES) in Supai, Arizona. The contract is a single "Time and Material" type purchase order with a base year (12/15/2025-12/14/2026) and four one-year option periods, extending the potential performance until 12/14/2030. The services include weekly food delivery and courier services, with helicopter travel costs being reimbursable. The NAICS code is 492110 (Couriers and Express Delivery Services), with a small business size standard of 1,500 employees, and the solicitation is set aside for small businesses. Key aspects include strict invoicing via the IPP system, requirements for contractor key personnel, background investigations for onsite personnel, and compliance with various federal acquisition regulations and clauses related to labor standards, whistleblower protections, and small business utilization.
    Lifecycle
    Title
    Type
    Food Delivery and Courier Services, HES
    Currently viewing
    Combined Synopsis/Solicitation
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