91--#1 Diesel Fuel for Cheyenne River Agency

This Request for Proposal (RFP) is a combined synopsis/solicitation for commercial products, specifically 7,000 gallons of #1 Diesel Fuel Clear, to be delivered to the BIA Cheyenne River Agency in Eagle Butte, SD. The acquisition is 100% set aside for Indian Small Business Economic Enterprises (ISBEEs), with a NAICS code of 324110 (Petroleum Refineries) and a small business size standard of 1,500 employees. The anticipated period of performance requires delivery within seven calendar days after receipt of order. The document outlines various Federal Acquisition Regulation (FAR) and Department of the Interior Acquisition Regulation (DIAR) clauses, including those related to System for Award Management, payment terms, and restrictions on certain telecommunications and foreign purchases. It also details specific Indian Affairs custom clauses for electronic invoicing via the Invoice Processing Platform (IPP), notice of late delivery, limitation of government liability, and non-payment for unauthorized work, emphasizing that only a warranted Contracting Officer can modify contract terms.

The document outlines the requirements for Indian Economic Enterprise (IEE) self-certification under the Buy Indian Act (25 U.S.C. 47) and DIAR Part 1480. To qualify, an enterprise must meet the IEE definition at the time of offer, contract award, and throughout the contract term. Contracting Officers can request additional eligibility documentation at any point. The submission of false or misleading information is a violation of law, punishable under 18 U.S.C. 1001, with false claims during performance subject to penalties under 31 U.S.C. 3729-3731 and 18 U.S.C. 287. The form requires offerors to provide their Federally Recognized Tribal Entity name, Unique Entity ID (UEI), Legal Business Name, and the name of the 51% (or greater) IEE firm owner, along with a certifying signature and printed name, thereby representing their IEE status.

Amendment 0001 to Solicitation 140A0126Q0012 changes the set-aside from Indian Small Business Economic Enterprises (ISBEEs) to Indian Economic Enterprises (IEEs). Offers must acknowledge this amendment by completing items 8 and 15A-C and submitting it with their quotation via email to jodi.zachary@bia.gov by Friday, December 19, 2025, 9:00 AM Pacific. The period of performance for the resulting contract is January 9, 2026. This amendment ensures compliance with the updated set-aside designation and outlines the revised submission requirements for interested parties.

This Statement of Work (SOW) outlines the requirements for a contractor to provide all labor, equipment, and services necessary for the purchase and delivery of 7,000 gallons of #1 Diesel Fuel Clear to the Bureau of Indian Affairs (BIA), Cheyenne River Agency, in Eagle Butte, South Dakota. Deliveries must be made to a government-provided, above-ground storage tank at 605 N Willow Street within seven days of order receipt, during normal business hours (8:00 AM to 4:00 PM Mountain, Monday-Friday, excluding Federal Holidays). Special requirements include obtaining and maintaining a tribal business license from the Cheyenne River Sioux Tribe and complying with all applicable Federal, Tribal, State, and Local laws, industry standards, and environmental protection regulations. The contractor must have a current Nebraska State license, and all work will be inspected and accepted by the BIA Technical POC.

Amendment 0003 for solicitation 140A0126Q0012, effective December 4, 2025, removes the small business set-aside designation, making the RFQ an open market opportunity. All references to the set-aside are hereby removed, and the IEE Representation Form is no longer required. Interested parties must complete Blocks 8 and 15A-15C of Amendments 0001, 0002, and 0003 and submit them with their quotation via email to jodi.zachary@bia.gov by January 26, 2026, at 9:00 AM PT. The period of performance is February 13, 2026. This amendment updates the solicitation, while all other terms and conditions remain unchanged.

Amendment 0002 revises solicitation 140A0126Q0012, changing the set-aside designation from Indian Economic Enterprises (IEEs) to Small Business (SB). All references to the Indian Set-Aside and the requirement for the IEE Representation Form are removed. Offerors must acknowledge receipt of amendments 0001 and 0002 by completing Blocks 8 and 15A-15C and submitting them with their quotation. Quotes are due via email to jodi.zachary@bia.gov by January 14, 2026, at 9:00 AM PT. The Period of Performance is January 30, 2026. Failure to acknowledge amendments may result in offer rejection. The document also details the Standard Form 30 for amendment and modification of contracts, outlining administrative changes and other modifications.