MCBH 2025 Air Show Coordinator
ID: M0031825SS01Type: Sources Sought
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE NAVYCOMMANDING OFFICERMCBH KANEOHE BAY, HI, 96863, USA

NAICS

Promoters of Performing Arts, Sports, and Similar Events without Facilities (711320)

PSC

SOCIAL- RECREATIONAL (G003)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/1303a863a4e045c487ef47f0237332e7/view
Timeline
    Description

    The Department of Defense, specifically the Commanding Officer at Marine Corps Base Hawaii, is seeking a qualified contractor to serve as the Air Show Coordinator (ASC) for the 2025 Kaneohe Bay Air Show, scheduled for August 8-10, 2025. The ASC will be responsible for comprehensive planning, execution, and post-event services, including coordination with military and civilian performers, logistical arrangements, legal compliance, and community engagement. This role is crucial for ensuring the successful implementation of the air show, which involves extensive collaboration with various stakeholders and adherence to federal laws and military directives. Interested vendors must submit a capabilities statement and estimated market pricing by 4:30 PM Hawaii Standard Time on December 27, 2024. For further inquiries, potential bidders can contact Sgt. Boo C. Rochester at boo.c.rochester@usmc.mil or Capt. Dylan Globerman at dylan.globerman@usmc.mil.

    Point(s) of Contact
    Sgt Rochester, Boo C.
    (808) 257-1341
    boo.c.rochester@usmc.mil
    Capt Dylan Globerman
    (808) 496-4368
    dylan.globerman@usmc.mil
    Files
    Title
    Posted
    2025 Air Show PWS V3-RCO edits complete.docx
    The Performance Work Statement (PWS) outlines requirements for an Air Show Coordinator (ASC) at Marine Corps Base Hawaii for the 2025 Kaneohe Bay Air Show, planned for August 8-10, 2025. The contract entails comprehensive planning, execution, and post-event services, including coordination with military and civilian performers, logistical arrangements, legal compliance, community engagement, and risk management. The ASC will support the Commander’s initiatives by developing event layouts, securing FAA waivers, and collaborating with local agencies. Key tasks include attending community meetings, handling performer logistics, and facilitating marketing and sponsorship activities. The contractor must possess strong communication skills, extensive experience with air shows, and an understanding of relevant regulations. Deliverables include a detailed work plan, orientation briefings for support personnel, and an after-action report post-event. The contractor is responsible for maintaining personnel compliance with security and operational protocols at MCBH. The document emphasizes the significance of adherence to federal laws and military directives throughout the contract's performance period, reflecting a structured approach typical of government RFPs aimed at ensuring high-quality delivery of public events.
    Lifecycle
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    MCBH 2025 Air Show Coordinator
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