Global Magnetic Shield
ID: 375942-DSFType: Solicitation
Overview

Buyer

ENERGY, DEPARTMENT OFENERGY, DEPARTMENT OFFERMILAB - DOE CONTRACTORBatavia, IL, 60510, USA

NAICS

Fabricated Structural Metal Manufacturing (332312)

PSC

BUILDING COMPONENTS, PREFABRICATED (5670)

Set Aside

No Set aside used (NONE)

Original Source

https://sam.gov/workspace/contract/opp/3109e2a041eb44e68cb663ede15cf073/view
Timeline
    Description

    The Department of Energy, through the Fermi National Accelerator Laboratory (Fermilab), is seeking proposals for the fabrication, assembly, testing, and delivery of Global Magnetic Shields for the PIP-II SSR2 Cryomodule project. This procurement aims to secure a built-to-print package that adheres to specific fabrication specifications and quality assurance requirements, essential for the operation of the PIP-II linear accelerator. Proposals must be submitted in two parts, with a focus on technical merit and pricing, and are due by January 22, 2026, at 2:00 P.M. CST. Interested contractors should direct inquiries to Seth Fryar at sfryar@fnal.gov by January 7, 2026, and note that a small business subcontracting plan is required for awards exceeding $750,000.

    Point(s) of Contact
    Seth Fryar
    (630) 840-3665
    sfryar@fnal.gov
    Files
    Title
    Posted
    A. SOW ED0045002 - SSR2 Global Magnetic Shield.pdf
    This document outlines the procurement and fabrication specifications for Global Magnetic Shields for the PIP-II SSR2 Cryomodule project, a key component of the PIP-II linear accelerator. Fermilab Research Alliance (FFDG) is seeking firm-fixed pricing for DDP shipping. Bidders must provide a quotation, a 12-24 month schedule, a technical proposal demonstrating compliance with fabrication specifications and ASTM A753 Type 4 material, and a Management Control Plan for quality assurance. The selected manufacturer will manage technical execution and quality control, participate in kick-off and Manufacturing Readiness Review meetings, and provide bi-weekly status reports. Key hold points include kick-off, MRR, discrepancy reporting, and shipping readiness reviews. The fabrication specification details materials, dimensional conformance, manufacturing processes (cutting, forming, heat treatment), serial number stamping, hardware provision, on-site assembly at Fermilab, and magnetic flux measurements. The manufacturer is responsible for developing a Manufacturing and Inspection Plan (MIP) and ensuring all components are properly packed and labeled for shipment, with all deliverables subject to FFDG approval.
    C. FFDG General Terms and Conditions for Supplies (08.2025).pdf
    The Fermi Forward Discovery Group, LLC (FFDG) General Terms & Conditions for Supplies (08/2025) outlines the contractual framework for providing supplies under FFDG's prime contract with the U.S. Department of Energy (DOE). The document defines key terms, specifies the scope of work, and establishes the Subcontractor as an independent entity. It details provisions for payment, inspection, licenses, changes, indemnification, warranties (including IPv6 compliance and genuine parts), and termination. The terms also cover laws, dispute resolution (prioritizing negotiation, mediation, and FFDG's option for binding arbitration), information release, notifications, and site access regulations, especially for foreign nationals. Environmental, Safety & Health (ES&H) compliance, stop-work orders, insurance, and adherence to various federal acquisition regulations (FAR) and Department of Energy acquisition regulations (DEAR) are also mandated, with specific clauses becoming applicable based on subcontract value and nature of work.
    D. FL-55 Small Business Subcontracting Plan.pdf
    The FL-55 (Rev. 6/23) document outlines the requirements for small business subcontracting plans for federal government RFPs, grants, and state/local RFPs. It defines key terms like "Alaska Native Corporation," "commercial item," and various subcontracting plan types (commercial, individual contract, master). The document mandates that subcontract-offerors submit and negotiate a subcontracting plan with the FRA, detailing goals for utilizing small businesses and other disadvantaged business concerns. These plans must include specific dollar goals, descriptions of services to be subcontracted, methods for goal development and source identification, and assurances of compliance with reporting requirements. The Electronic Subcontracting Reporting System (eSRS) is the designated platform for submitting Individual Subcontract Reports (ISRs) and Summary Subcontract Reports (SSRs). Failure to comply with these requirements constitutes a material breach of the subcontract. The document also details the roles of subcontractors in assisting small businesses and ensuring accurate reporting.
    E. Subcontractor Annual Reps Certs SARC.pdf
    The Fermi Forward Discovery Group, LLC's Subcontractor Annual Representations & Certifications (SARC) form collects crucial information from offerors for U.S. government contracts. This document ensures compliance with federal regulations by requiring offerors to disclose details about their ownership, operational structure, business size (e.g., small, large, foreign), and diversity classifications (e.g., woman-owned, veteran-owned). It also mandates disclosure of executive compensation under specific conditions, particularly for entities receiving significant federal funding. Offerors must certify the adequacy of their accounting systems, demonstrate responsibility in accordance with FAR 9.104, and confirm compliance with employment eligibility verification (E-Verify) and U.S. export/import control laws. Additionally, the form includes certifications regarding limitations on pass-through charges, aiming to prevent excessive subcontracting costs. The SARC form is valid for 12 months, requiring prompt notification of any changes to FermiForward. This comprehensive certification process underscores the government's commitment to transparency, accountability, and regulatory adherence within its subcontracting framework.
    F. PUR-466 proposal Certifications.pdf
    The
    G. Sample Subcontract.pdf
    This subcontract outlines the terms and conditions between Fermi Forward Discovery Group, LLC (FFDG) and a subcontractor for the Proton Improvement Plan II Project (PIP-II). It is issued under a prime contract with the U.S. Government (Department of Energy) for the management and operation of Fermi National Accelerator Laboratory. The document details general terms, pricing (firm fixed prices and milestone payments), scope of work, packaging, inspection, delivery schedules, and subcontract administration. Key sections cover responsibilities, notification of potential changes, invoicing procedures, and special requirements such as FFDG-furnished government property and subcontractor liability. The subcontract incorporates various documents, including the RFP package and general terms and conditions for supplies.
    RFP 375942-DSF.pdf
    This Request for Proposal (RFP) #375942-DSF, issued by Fermi Forward Discovery Group, LLC (FFDG) on behalf of Fermi National Accelerator Laboratory (Fermilab) and the U.S. Department of Energy (DOE), seeks a contractor for the fabrication, assembly, testing, and delivery of PIP-II SSR2 Cryomodule Global Magnetic Shields. The acquisition, identified by NAICS code 332312, is unrestricted, with a small business subcontracting plan required for awards exceeding $750,000 to non-small businesses. Proposals are due by January 22, 2026, at 2:00 P.M. CST and should be submitted in two parts: a Technical Proposal (Part I) covering merit, experience, management, and delivery, and a Business Management & Price Proposal (Part II) detailing firm-fixed pricing, certifications, and any proposed milestone payments. FFDG will award based on a best-value trade-off, prioritizing non-cost factors. All inquiries must be submitted in writing by January 7, 2026, to Procurement Specialist Seth Fryar.
    Lifecycle
    Title
    Type
    Global Magnetic Shield
    Currently viewing
    Solicitation
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