Helium Jacket Assembly
ID: RFP376925Type: Combined Synopsis/Solicitation
Overview

Buyer

ENERGY, DEPARTMENT OFENERGY, DEPARTMENT OFFERMILAB - DOE CONTRACTORBatavia, IL, 60510, USA

NAICS

Machine Shops (332710)

PSC

MISCELLANEOUS ITEMS (9999)

Set Aside

No Set aside used (NONE)

Original Source

https://sam.gov/workspace/contract/opp/b24d74810b194117bfc8d2cb20f7bc3d/view
Timeline
    Description

    The Department of Energy, through Fermilab, is seeking proposals for the procurement of a helium jacket assembly, specifically designed for a 145 MHz cavity. This assembly includes a main vessel, multiple flanges, and comprehensive documentation that adheres to the ASME Boiler and Pressure Vessel Code, ensuring high standards of quality and safety. The helium vessel is critical for advanced particle accelerator technology, supporting collaborative efforts in research and development at Fermilab and Argonne National Laboratory. Proposals are due by January 16, 2026, at 5 PM CST, and interested parties should direct inquiries to Patrick Tarpey at ptarpey@fnal.gov. The procurement will follow a best value trade-off evaluation based on technical merit, past performance, cost, and delivery schedule.

    Point(s) of Contact
    Patrick Tarpey
    ptarpey@fnal.gov
    Files
    Title
    Posted
    Beamport Hat Blank.pdf
    The document is a technical drawing for a "Beamport Hat Blank," likely associated with a government project, possibly an RFP or grant, due to its detailed specifications and formal presentation. The drawing, created by M. Kedzie, details a component made of 304L stainless steel, with specific fabrication requirements including a .stp (STEP) file assembly and a 32 finish on four flange assemblies suitable for sealing with 0.060" Indium wire. The document includes standard engineering drawing elements such as project title, document title, drawing number, material specifications, and tolerance details, indicating a requirement for precision manufacturing in accordance with ASME Y14.5M and ANSI B46.1 standards. Key dates and responsible personnel (M. Kedzie, Mike Kelly, G. Eremeev, T. Petersen) are also listed.
    FFDG General Terms and Conditions for Commercial Products and Commercial Services (08.2025).pdf
    The Fermi Forward Discovery Group, LLC (FFDG) General Terms and Conditions for Commercial Products or Services outlines the contractual framework for subcontracts with FFDG, which operates the Fermi National Accelerator Laboratory under a Department of Energy prime contract. The document defines key terms, establishes the scope of subcontracts for commercial products and services, and details provisions for independent contractors, assignment, and acceptance. It covers performance standards, payment, inspection, licenses, changes, and modifications, emphasizing the subcontractor's obligation to indemnify FFDG and the government. Key sections address warranties for commercial products and services, including compliance with EnergyStar, FEMP, EPEAT, and IPv6 standards. The document also includes provisions for suspect/counterfeit parts, limitation of liability, excusable delays, and termination. Furthermore, it details laws and regulations, dispute resolution processes (including step negotiations, mediation, and binding arbitration), applicable law (Illinois), information release, and notification requirements. The terms establish the entire agreement's precedence and outline access rules for Fermilab facilities, covering environmental, safety, and health (ES&H) protocols, stop-work orders, insurance, and information technology acquisitions. A significant portion is dedicated to special government flow-down provisions, incorporating various FAR and DEAR clauses based on subcontract value and type of service, ensuring compliance with federal acquisition regulations.
    He Tank 3.pdf
    The document outlines the required features and specifications for fabricating a Helium Tank 3, likely for a federal government project given its detail and context. Key requirements include fabrication according to a supplied .stp (STEP) file assembly, a 32 finish surface on four flange assemblies suitable for sealing with 0.060-inch Indium wire, and the provision of four 304L stainless steel blanks for the large top/bottom and cavity port flanges. The document also provides technical details such as dimensions, tolerances, materials, and approval dates by various project personnel, indicating a precise engineering and manufacturing task.
    He Tank To Head Blank.pdf
    This document outlines the design and fabrication requirements for a "He Tank To Head Blank" component, likely for a federal government project given its detailed technical specifications. The project, titled "He Tank To Head Blank" with project number 11/19/2025, specifies fabrication according to a supplied .stp (STEP) file assembly. Key requirements include a 32 finish surface on four flange assemblies, suitable for sealing with 0.060" Indium wire, and the use of four 304L stainless steel blanks—two large top/bottom flanges and two cavity port flanges. The drawing also details standard engineering tolerances and material specifications, with several engineers and managers signing off on the design as of December 2025.
    PUR-466_Proposal Certifications-.pdf
    The document "Proposal Certifications Document PUR-466" outlines mandatory certifications for offerors submitting proposals to the Fermi Forward Discovery Group, LLC (FFDG). These certifications are categorized by proposal dollar value. For proposals at or above $10,000, certifications cover Export/Import Control and adherence to the Buy American—Construction Materials clause (FAR 52.225-9), detailing definitions for domestic and foreign construction materials and conditions for exceptions. Proposals at or above $150,000 require additional certifications regarding Independent Price Determination (FAR 52.203-2), Payments to Influence Certain Federal Transactions (FAR 52.203-11), and Responsibility Matters (FAR 52.209-5), which include declarations on debarment, criminal offenses, delinquent taxes, and contract terminations. Also required are certifications for Employment Reports on Veterans (FAR 52.222-37) and Anti-Kickback Procedures (FAR 52.203-7). For proposals at or above $550,000, offerors must address Combatting Trafficking in Persons (FAR 52.222-50) and provide a compliance plan certification (FAR 52.222-56) if certain conditions are met. The document also includes clauses on Rights to Proposal Data (Technical) (FAR 52.227-23), Rights in Data-General (FAR 52.227-14), and Patent Rights (DEAR 952.227-11 & 952.227-13), requiring offerors to specify any restrictions on data or patent rights and their business classification. All offerors must also complete a Buy American Certificate (FAR 52.225-2). The document concludes with a signature block for company officials and a revision table, indicating updates to clauses and entity names.
    RFP 376925.pdf
    Fermi National Accelerator Laboratory (Fermilab) has issued Request for Proposal (RFP) #376925, seeking firm-fixed price proposals for the procurement of specific assemblies, including a 145 QWR HE TANK Helium Tank Weldment and a BLANK FLANGE KIT. Proposals are due by January 16, 2026, 5 PM CST, and questions must also be submitted by the same deadline to Patrick Tarpey. The award will be based on a best value trade-off source selection, with technical merit, past performance, cost, and delivery schedule ranked in order of importance. Required submissions include a completed RFP page, Subcontractor Annual Reps & Certs (SARC) Form, and PUR-466 Proposal Certifications. All freight charges must be included in the quotation, with delivery to Fermilab's receiving warehouse in Batavia, IL. The procurement is for work under Prime Contract No. DE AC02 07CH11359 with the U.S. Department of Energy.
    SARC_Subcontractor Annual RepsCerts Rev 4.pdf
    The Fermi Forward Discovery Group, LLC's Subcontractor Annual Representations & Certifications (SARC) form is a critical document for subcontractors and offerors engaging with U.S. Government contracts. It requires detailed disclosure of business information, including ownership structure, operational type, and size (e.g., small, large, foreign business, and diversity classifications). The form also mandates executive compensation reporting for entities meeting specific federal revenue thresholds and outlines stringent requirements for accounting system approval, responsible offeror status, and employment eligibility verification (E-Verify). Furthermore, it details compliance obligations with U.S. export/import control laws, equal opportunity regulations (FAR 52.222-26/27), affirmative action programs (FAR 52.222-25), and limitations on pass-through charges. Submitting this form signifies a commitment to complying with all U.S. Government contracting and subcontracting programs and maintaining confidentiality of FermiForward's information.
    SOW - He jacket for Nb3Sn cavity rev0.docx
    This document outlines the technical specifications and scope of work for procuring an ASME code-stamped helium vessel for a Nb3Sn-coated quarter-wave cavity. This cavity is intended for installation in ATLAS at Argonne National Laboratory as part of a collaborative effort between Fermi National Accelerator Laboratory and Argonne to develop advanced particle accelerator technology. The required helium vessel must be made of 304L stainless steel, certified with a U Stamp, and operate within a temperature range of 4K to 396K with specific pressure tolerances. Deliverables include the main vessel assembly, flanges, and comprehensive documentation covering welder qualifications, QA plans, material certifications, as-built drawings, and acceptance test results. The schedule mandates delivery within 26 weeks, with payment contingent upon successful leak checks. Special instructions emphasize proper documentation and protective packaging for shipment.
    Lifecycle
    Title
    Type
    Helium Jacket Assembly
    Currently viewing
    Combined Synopsis/Solicitation
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