Miscellaneous Hardware
ID: RFP_377162RLPType: Solicitation
Overview

Buyer

ENERGY, DEPARTMENT OFENERGY, DEPARTMENT OFFERMILAB - DOE CONTRACTORBatavia, IL, 60510, USA

NAICS

All Other Miscellaneous Manufacturing (339999)

PSC

HARDWARE, COMMERCIAL (5340)

Original Source

https://sam.gov/workspace/contract/opp/5cd527f856c6440297a311641d294661/view
Timeline
    Description

    The Department of Energy, through the Fermi National Accelerator Laboratory (Fermilab), is soliciting proposals for the procurement of miscellaneous hardware, specifically various assemblies including screws and bolts, under RFP #377162RLP. Interested vendors are required to submit a formal quote on company letterhead, a completed RFP form, a Subcontractor Annual Representations & Certifications (SARC) form, and a PUR-466 form, all of which must include freight charges and adhere to delivery terms of F.O.B. Fermilab. This procurement is crucial for supporting ongoing projects at Fermilab, emphasizing the importance of reliable hardware in scientific research and operations. Proposals are due by 5 PM CST on January 9, 2026, and inquiries should be directed to Rhiannon Patterson at rhiannon@fnal.gov or by phone at 605-431-2905.

    Point(s) of Contact
    Rhiannon Patterson
    (605) 431-2905
    rhiannon@fnal.gov
    Files
    Title
    Posted
    FFDG General Terms and Conditions for Commercial Products and Commercial Services (08.2025).pdf
    The Fermi Forward Discovery Group, LLC (FFDG) General Terms and Conditions document outlines the contractual framework for commercial product and service subcontracts. It defines key terms like "Commercial product," "commercial service," and "FFDG," and establishes the scope of subcontracts under FFDG's prime contract with the Department of Energy for the Fermi National Accelerator Laboratory. The document details provisions for independent contractors, assignment, subcontract acceptance, performance standards, payment, inspection, licenses, and changes/modifications. It also covers crucial aspects such as indemnification, assumption of risk, theft reporting, warranties for products and services (including energy-consuming products and IT acquisitions), and suspect/counterfeit parts. Limitations of liability, excusable delays, and termination conditions are also specified. The document further addresses compliance with laws and regulations, dispute resolution procedures (negotiation, mediation, arbitration), applicable law (Illinois), release of information, and notification requirements. Site access rules for foreign nationals and comprehensive environmental, safety, and health (ES&H) protocols are included. Stop-work orders, insurance, and information technology acquisition standards are covered. Notably, it incorporates numerous Federal Acquisition Regulation (FAR) and Department of Energy Acquisition Regulation (DEAR) clauses by reference, with specific applicability thresholds based on subcontract value, covering areas like whistleblower protection, computer security, small business utilization, and ethical conduct. This ensures compliance with federal procurement regulations for all FFDG subcontracts.
    PUR-466_Proposal Certifications_r5_10.14.25.pdf
    The
    RFP 377162RLP.pdf
    Fermi National Accelerator Laboratory (Fermilab), managed by Fermi Forward Discovery Group, LLC (FFDG), is seeking firm-fixed price proposals for various assemblies, including screws and bolts, for work under Prime Contract No. DE-AC02-07CH11359 with the U.S. Department of Energy. Proposals for RFP #377162RLP are due by 5 PM CST on January 9, 2026. The award will be based on a best-value source selection, prioritizing the lowest price from technically acceptable offers. Required submissions include a completed RFP page, SARC Form, and PUR-466 Form. All freight charges must be included in the quotation, with delivery terms F.O.B. Fermilab. Questions should be directed to Rhiannon Patterson, Procurement Specialist III, via email at rhiannon@fnal.gov.
    SARC_Subcontractor Annual RepsCerts Rev 7.pdf
    The Fermi Forward Discovery Group, LLC Subcontractor Annual Representations & Certifications (SARC) form is a critical document for subcontractors and offerors involved in U.S. Government contracts. It requires detailed information regarding company ownership, operational structure (e.g., corporation, LLC, educational institution), and business categories, including designations for large, small, foreign, and various diversity-owned small businesses. The form also mandates disclosures on executive compensation, particularly for entities receiving significant federal funding. Key sections address the offeror's accounting system status, responsibility in accordance with FAR 9.104, compliance with anti-trafficking regulations, and E-Verify enrollment. Furthermore, it outlines adherence to U.S. Export/Import Control Laws and Federal Acquisition Regulation (FAR) certifications, including limitations on pass-through charges. Submitting this form certifies compliance with government contracting programs and obliges the offeror to promptly report any changes in status, ensuring transparency and regulatory adherence for a 12-month period.
    Lifecycle
    Title
    Type
    Miscellaneous Hardware
    Currently viewing
    Solicitation
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