RFP#363079KMW - ion/NEG Pump(s)
ID: RFP3363079KMWType: Combined Synopsis/Solicitation
Overview

Buyer

ENERGY, DEPARTMENT OFENERGY, DEPARTMENT OFFERMILAB - DOE CONTRACTORBatavia, IL, 60510, USA

NAICS

Measuring, Dispensing, and Other Pumping Equipment Manufacturing (333914)

PSC

GENERAL SCIENCE & TECHNOLOGY R&D SVCS; GENERAL SCIENCE & TECHNOLOGY; EXPERIMENTAL DEVELOPMENT (AJ13)

Original Source

https://sam.gov/opp/06941d3f70de41e2a21e68ba2e618517/view
Timeline
    Description

    The Department of Energy, through the Fermi National Accelerator Laboratory (FNAL), is seeking proposals for the procurement of ion/NEG pumps as part of the PIP-II superconducting linac project. The objective is to acquire specific models of ion/NEG pumps and their controllers from SAES, which are critical for enhancing particle physics experiments by providing high-intensity proton beams. This procurement is vital for supporting significant scientific initiatives, including the Long Baseline Neutrino Facility and the Deep Underground Neutrino Experiment (LBNF/DUNE). Interested vendors must submit fixed-price proposals by November 7, 2024, at 12 pm CT, and all inquiries should be directed to Kody M. Whittington at kwhittin@fnal.gov or by phone at 630-840-6898.

    Point(s) of Contact
    Kody M Whittington
    (630) 840-6898
    kwhittin@fnal.gov
    Files
    Title
    Posted
    FRA General Terms and Conditions for Supplies (03.2024).pdf
    The document outlines the General Terms and Conditions for Supplies as mandated by the Fermi Research Alliance, LLC (FRA) for contracts involving supplies. It defines essential terms, clarifies the scope of subcontracts, and emphasizes the independent contractor status of the subcontractor. It covers critical clauses regarding payment terms, inspections, licensing, modifications, indemnification, termination, compliance with laws, and dispute resolutions. Notably, it also includes requirements for compliance with government regulations, including environmental safety, and mandates specific practices regarding warranties and the handling of suspect or counterfeit parts. Additionally, the document incorporates provisions from the Federal Acquisition Regulation (FAR) and Department of Energy Acquisition Regulation (DEAR) relevant to the subcontract's value. These terms aim to ensure accountability, safety, compliance, and clarity in operations at the Fermi National Accelerator Laboratory, highlighting the FRA’s commitment to high standards in government contracts.
    PUR-466_Proposal Certifications.pdf
    The document outlines the Proposal Certifications required by the Fermi Research Alliance, LLC for submissions related to government contracts. It specifies several certifications based on the dollar value of proposals, primarily focusing on compliance with export/import controls, Buy American provisions, rights to proposal data, patent rights, certification of independent price determination, and anti-kickback regulations. For proposals equal to or exceeding $10,000, compliance with export regulations and domestic preference for construction materials is emphasized. Proposals exceeding $150,000 require certifications regarding price determination and disclosures related to lobbying activities. For those at $500,000 or more, additional certifications addressing compliance to prevent trafficking in persons are mandated. The structure includes checks for various statutory compliance aspects which bidders must verify, including tax compliance and debarment status. The document requires a signature from an authorized company official for validation. Overall, it serves as a comprehensive guide to ensure that applicants meet federal contracting requirements while reinforcing the importance of ethical practices and adherence to legal standards.
    SARC_Subcontractor Annual RepsCerts Rev 3.pdf
    The Fermi Research Alliance, LLC (FRA) Subcontractor Annual Representations & Certifications (SARC) form serves as a comprehensive tool for subcontractors to confirm their compliance with federal procurement regulations. It consolidates essential business information, ownership structure, and eligibility status for contracting while reinforcing the obligation to report any changes within 15 days. Key sections include company identification details, confirmation of the small business status, and adherence to federal laws such as employment eligibility verification and export/import regulations. The form emphasizes the importance of maintaining accurate and up-to-date records to secure funding and facilitate procurement processes, requiring substantiation of executive compensation in specific contexts. Additionally, compliance with quality standards and certifications is necessary, underscoring the FRA’s commitment to ethical business practices and accountability. Subcontractors must assure they operate under a compliant accounting system and acknowledge limitations on subcontracting as per federal guidelines. The completion of the form culminates in an official certification of accuracy from the authorized company representative, which is essential for engaging in future FRA contracts or subcontracts.
    Solicitation Cover Page - RFP363079.pdf
    The Fermi National Accelerator Laboratory has issued a Request for Proposal (RFP#363079) for various equipment, specifically pumps and cable components. Companies are invited to submit fixed-price proposals by November 7, 2024, at 12 pm CT. The RFP emphasizes a Low Price Technically Acceptable (LPTA) source selection, meaning the award will go to the lowest evaluated price from a responsible vendor whose proposal meets technical standards. Delivery must be arranged to Fermilab's dock, with clarity on any exceptions to specifications. Vendors are required to package items adequately and provide material certification upon shipment. The acquisition falls under the NAICS code 333914, targeting suppliers of measuring and pumping equipment, with a size standard of 750 employees. The proposal must include specific representations if it exceeds $10,000. All queries regarding the proposal should be directed to Kody M. Whittington, the procurement specialist. This document represents standard protocol for governmental procurement processes, ensuring compliance with federal standards and promoting fair competition among suppliers.
    Specification_for_PIP-II_SCL_ion_NEG_Pumps.pdf
    The specification document outlines the requirements for purchasing ion/NEG pumps for the PIP-II superconducting linac at the Fermi National Accelerator Laboratory (FNAL). The PIP-II project aims to enhance particle physics experiments through a new 800-MeV superconducting linear accelerator, providing high-intensity proton beams for significant scientific endeavors like the Long Baseline Neutrino Facility and Deep Underground Neutrino Experiment (LBNF/DUNE). The document specifies that new ion/NEG pumps and their controllers from SAES must be acquired, detailing the necessary model numbers and expectations for product condition. Acceptance criteria for these pumps include damage inspection upon receipt and verification of vacuum performance. Quality control protocols are outlined for addressing nonconformities and ensuring compliance with engineering standards. By establishing detailed technical and logistical specifications, the document seeks to uphold FNAL's commitment to advance scientific inquiry and maintain its position as a leading research laboratory.
    Lifecycle
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    RFP#363079KMW - ion/NEG Pump(s)
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    Combined Synopsis/Solicitation
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