Winter Maintenance for the Green Mountain & Finger Lakes National Forests Manchester Ranger District
ID: 12444325Q0003Type: Solicitation
Overview

Buyer

AGRICULTURE, DEPARTMENT OFFOREST SERVICEGREEN MOUNTAIN NATIONAL FORESTRUTLAND, VT, 05701, USA

NAICS

Landscaping Services (561730)

PSC

HOUSEKEEPING- LANDSCAPING/GROUNDSKEEPING (S208)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/f24c300a258649ddb8bbffc5b5a8fa1d/view
Timeline
    Description

    The U.S. Department of Agriculture, through the Forest Service, is soliciting proposals for winter maintenance services at the Manchester Ranger District in Vermont. The primary objective is to ensure safe access to administrative sites by removing snow and ice from driveways, sidewalks, and parking areas during the winter months, with a contract period starting December 10, 2024, and concluding on April 30, 2025, followed by three optional years. This maintenance is crucial for operational readiness and accessibility of federal facilities during adverse weather conditions. Interested contractors must submit their proposals by December 8, 2024, and can direct inquiries to Keith Reichard at keith.reichard@usda.gov.

    Point(s) of Contact
    Keith Reichard
    keith.reichard@usda.gov
    Files
    Title
    Posted
    Amendment 0001.pdf
    This document serves as Amendment 0001 to the solicitation identified by number 12444325Q0003, related to the GMF - Winter Maintenance project for the Manchester Ranger District. The primary purpose of the amendment is to extend the due date for offers from November 24, 2024, to December 8, 2024, at 5:00 PM EST, and to adjust the period of performance commencement from December 1, 2024, to December 10, 2024. The period of performance will conclude on April 30, 2025, and the delivery will be made to a destination specified in the solicitation. Additionally, it outlines requirements for contractors to acknowledge receipt of the amendment either by specific methods indicated or via electronic communication. The document also emphasizes that any changes to previously submitted offers must be made before the new due date. All terms and conditions remain effective except for modifications indicated within the amendment, which ensures compliance with federal contracting regulations and facilitates the continuation of the bidding process. This amendment reflects adherence to procurement protocols and aims to clarify requirements for contractors participating in the solicitation process.
    Attachment 1 Schedule of items.docx
    The document outlines the Request for Proposal (RFP) for winter maintenance services at the Manchester Ranger District, specifically for the Manchester Ranger Station and Mount Tabor Work Center. The main objective is to provide seasonal maintenance which includes snow plowing, de-icing, and snow removal from the facilities over a specified performance period that begins on December 1, 2024, and spans multiple option years through April 30, 2028. Each performance year details tasks with estimated quantities and a unit price structure, calling for comprehensive contractor responsibility for labor, equipment, and supervision. This maintenance ensures that the administrative sites remain accessible and safe during winter months, an essential aspect of operational readiness for the U.S. Forest Service. The document serves as a formal solicitation for bids, demonstrating the government's commitment to maintaining public facilities efficiently and effectively. Contractors are invited to submit proposals based on the outlined services and performance requirements.
    Attachment 2 SOW.pdf
    The USDA Forest Service has issued a Statement of Work (SOW) for winter maintenance at the Manchester Ranger District Administrative Sites, essential for ensuring safe access to facilities during the winter months. The objective includes maintaining driveways, sidewalks, and parking areas by removing snow and ice, alongside using anti-skid materials as necessary. The contract spans a base year and three optional years, commencing December 1, 2024, at locations in Bennington and Rutland Counties, Vermont. Key tasks involve snow clearing for the Manchester Ranger Station and the Mount Tabor Work Center, with specific conditions for snow accumulation levels demanding removal at three inches for paved areas and five inches for unpaved access. Additionally, monthly performance reviews will be conducted by the Government to monitor service delivery. Contractor responsibilities include providing a designated representative, maintaining employee conduct, and ensuring no unauthorized use of government property. The document emphasizes compliance with work standards, timely service delivery, and communication protocols, reinforcing the importance of safety and accessibility in winter conditions at these sites.
    Attachment 3 Wage Determination - 2015-4139.pdf
    The document outlines a series of federal and state/local Requests for Proposals (RFPs) and grants, focusing on various funding opportunities aimed at project development and implementation in significant service sectors. It highlights initiatives aiming to enhance public services, infrastructure, and community welfare through collaborative efforts and innovation. A thorough review process is established for evaluating proposals, ensuring they align with regulatory standards and community needs. Key areas emphasized include project sustainability, scalability, and compliance with federal guidelines. Additionally, the document details specific eligibility criteria for applicants, funding limitations, and timelines for submission. Responsibilities of awarded entities are also clarified, focusing on accountability and delivery of outlined objectives. The overarching purpose of the document is to encourage involvement in public sector projects that contribute to community development, infrastructure improvements, and enhanced service delivery. By facilitating transparency and structured processes in grant applications and RFPs, the government aims to foster systematic engagement and effective use of public funds in achieving strategic goals.
    Attachment 4 Government Provided Technical Proposal Forms.rtf
    The document outlines essential forms required for federal government proposals and contracts, focusing on past performance, personnel qualifications, and sustainable practices. The "Past Performance & Experience Form" requires bidders to detail similar projects completed in the last three years, including project specifics such as scope, cost, and whether they served as the prime or subcontractor. The "Personnel Form" collects information on team members’ qualifications, years of experience, and relevant skills. Additionally, the "Sustainable Acquisition/Bio-Preferred/Green Plan Form" emphasizes the incorporation of bio-preferred products, outlining their usage percentages in contract performance. Collectively, these forms are designed to evaluate a bidder's capability, experience, and commitment to sustainability, ensuring compliance with government standards for procurement processes.
    Questions and Answers 12444325Q0003.pdf
    The document focuses on the specifics of service area requirements for a project related to the Mt Tabor Center. It indicates that there is currently no estimated acreage available, but it mentions approximately 20 parking spaces at each location. Additionally, it highlights a 1/4 mile driveway associated with the Mt Tabor Center. This information is likely part of a larger request for proposal (RFP) aimed at outlining the services needed for this location, providing potential contractors with preliminary details regarding the size and scope of the area that requires attention. Overall, the document serves to clarify basic logistical elements essential for vendors to understand the service area, guiding their responses to the RFP.
    Questions and Answers 12444325Q0003 (2).pdf
    The document addresses inquiries regarding an incumbent for a government contract, specifically identifying the previous contractor as Battenkill Property Management, LLC. It provides key details, including the contract number (12444321P0009), the award date (November 17, 2020), and the total monetary amount of the contract, which is $45,475.00. This inquiry serves to inform prospective bidders or interested parties about existing contract obligations and potential competition as they prepare for the request for proposals (RFP) process. Understanding incumbency status is critical for bidders when assessing market conditions and strategizing proposals in the context of federal grants and local RFP initiatives. Overall, the document succinctly outlines essential information pertinent to contract continuity and prepares the groundwork for upcoming procurement activities.
    RFQ 12444325Q0003 - GMF Manchester RD - Winter Maintenance.pdf
    The document serves as a solicitation issued by the USDA for Winter Maintenance services at the Manchester Ranger District in Vermont, specifically covering snow plowing and removal. The contract is set for a base year with multiple option years, extending from 12/01/2024 to 04/30/2028. Interested contractors must submit technical and price proposals by the due date of 11/24/2024, and they are required to register at www.sam.gov for consideration. The solicitation emphasizes a best-value award to the responsible offeror, factoring in price along with technical evaluations such as past performance, qualifications of key personnel, and sustainability practices. The document outlines necessary clauses and regulations under the Federal Acquisition Regulation (FAR) and includes provisions for terms, performance expectations, and compliance requirements related to identity verification and contractor personnel. Overall, this solicitation reflects the government's intention to ensure efficient, effective, and environmentally responsible maintenance services at federal facilities.
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