Time Clock System
ID: 140A2325Q0093Type: Combined Synopsis/Solicitation
Overview

Buyer

INTERIOR, DEPARTMENT OF THEBUREAU OF INDIAN AFFAIRSINDIAN EDUCATION ACQUISITION OFFICEAlbuquerque, NM, 87104, USA

NAICS

Other Measuring and Controlling Device Manufacturing (334519)

PSC

IT AND TELECOM - SECURITY AND COMPLIANCE PRODUCTS (HARDWARE AND PERPETUAL LICENSE SOFTWARE) (7J20)

Set Aside

Indian Small Business Economic Enterprise (ISBEE) Set-Aside (specific to Department of Interior and Indian Health Services) (ISBEE)
Timeline
    Description

    The Department of the Interior, specifically the Bureau of Indian Affairs through the Indian Education Acquisition Office, is seeking proposals for a Time Clock System to be implemented at Sherman Indian High School in Riverside, California. The procurement aims to acquire an internet-based time clock reporting system that includes hardware installation, software integration, maintenance agreements, and staff training, with a contract structured as a Firm Fixed Price agreement. This initiative is crucial for enhancing administrative efficiency in educational institutions while ensuring compliance with federal labor standards and regulations. Interested contractors must acknowledge receipt of amendments to the solicitation and submit proposals by May 22, 2025, at 10:00 AM Mountain Time; for further inquiries, contact Leah Azure at leahr.azure@bie.edu or (505) 803-4256.

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    Posted
    This document outlines an amendment to solicitation number 140A2325Q0093, specifically changing the set-aside designation from "Indian Small Business Economic Enterprise" to "Indian Economic Enterprise". Offers must acknowledge receipt of this amendment by the specified due date of April 7, 2025, at 10:00 am Mountain Time, or risk rejection. The amendment includes essential instructions for offerors regarding submission of proposals, stating that changes to previously submitted offers can be made via letter or electronic communication referencing the solicitation and amendment number. The document ensures that all terms and conditions remain unchanged except for the specified modifications. This amendment plays a critical role in clarifying eligibility criteria for bidders, thereby aligning it with the goals of promoting economic opportunities for Indian Enterprises within federal procurement processes.
    The document serves as an amendment to solicitation number 140A2325Q0093, primarily modifying the set-aside status from "Indian Economic Enterprise" to "Total Small Business." It provides detailed instructions for acknowledgment of the amendment, requiring offerors to confirm receipt by specified methods prior to the submission deadline on April 17, 2025, at 10:00 am Mountain Time. The amendment includes the addition of the clause 52.219-6, which addresses total small business set-aside conditions, while removing specific clauses related to Indian Economic Enterprise requirements. The document outlines that while changes are made, all other terms of the original solicitation remain in effect. This amendment emphasizes the government's commitment to accommodating small businesses while ensuring compliance with federal contracting regulations.
    The document reveals an amendment to solicitation number 140A2325Q0093, specifically focused on modifying the terms and scope of a contract related to a time clock system for Indian Education Acquisition Office in Albuquerque, NM. The amendment reflects updates to the statement of work, which specifies that the proposed timekeeping system should accommodate up to 150 user access points and 15 designated administrators for management and reporting. It emphasizes the importance of acknowledging receipt of this amendment by potential contractors, detailing how they must confirm their understanding before the submission deadline of May 2, 2025, at 10:00 AM Mountain Time. This process is critical to avoid the rejection of offers and maintain compliance with federal procurement protocols, adhering to FAR requirements. The amendment ensures that existing terms remain effective and provides a legal framework for modifications necessary to meet evolving project needs.
    The document is a solicitation amendment (140A2325Q0093) from the Indian Education Acquisition Office, indicating a change in the set-aside status from small business to unrestricted for contract opportunities. It outlines the necessity for contractors to acknowledge receipt of the amendment by specified means, either through the submission of amended offers or a separate acknowledgment. The response due date is set for 05/22/2025, at 10:00 AM Mountain Time. The amendment modifies the contractual terms, removing the small business set-aside clause (52.219-6) and emphasizing that all other terms and conditions of the original solicitation remain in effect. The document serves as a crucial communication point for contractors participating in federal procurement, aiming to clarify changes that affect the competitive landscape for the solicitation. By extending the opportunity to a broader range of businesses, the amendment reflects a shift in purchasing strategy while maintaining regulatory compliance.
    This document is a Request for Proposals (RFP) pertaining to the acquisition of a Time Clock System for the Sherman Indian High School in Riverside, California. It outlines the requirements for an internet-based time clock reporting system, including hardware installation, software integration, maintenance agreements, and staff training. The contract is structured as a Firm Fixed Price agreement, with payment upon delivery, inspection, and acceptance of services. The RFP emphasizes the importance of compliance with the Service Contract Act, ensuring fair wages and benefits for contracted employees. Specific obligations include maintaining system functionality during emergencies, supporting remote data access, and integrating various card access options. The duration of the contract is set for one year, with the potential for four additional option years based on performance and funding availability. The document emphasizes federal regulations applicable to the acquisition process and highlights the importance of contractor compliance with labor standards, including wage determinations and provisions for reporting any fraud or waste. Overall, this RFP illustrates the government's initiative to update and improve administrative systems in educational institutions while ensuring adherence to regulatory and operational standards.
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    Time Clock System
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    Combined Synopsis/Solicitation
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