V231--Transplant and Hospital Lodging
ID: 36C26325Q0459Type: Combined Synopsis/Solicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OFNETWORK CONTRACT OFFICE 23 (36C263)Saint Paul, MN, 55101, USA

NAICS

Hotels (except Casino Hotels) and Motels (721110)

PSC

TRANSPORTATION/TRAVEL/RELOCATION- TRAVEL/LODGING/RECRUITMENT: LODGING, HOTEL/MOTEL (V231)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/68b42b97546c4efdaa260319a64bd07b/view
Timeline
    Description

    The Department of Veterans Affairs is seeking quotes for Transplant and Hospital Lodging Services for the Iowa City VA Health Care System, as outlined in solicitation number 36C26325Q0459. The procurement aims to provide overnight and extended stay accommodations for eligible veterans, ensuring compliance with safety regulations and offering essential amenities such as utilities, internet access, and transportation to medical facilities. This five-year contract, valued at a total ceiling of $3 million, will commence on March 1, 2025, and conclude on February 28, 2030. Interested contractors must submit their quotes electronically by February 25, 2025, and direct any technical inquiries to Contract Specialist Erica Miller at erica.miller5@va.gov or by phone at 319-688-3703.

    Point(s) of Contact
    Erica MillerContract Specialist
    (319) 688-3703
    erica.miller5@va.gov
    Files
    Title
    Posted
    36C26325Q0459_1.docx
    The Department of Veterans Affairs (VA) seeks quotes for Transplant and Hospital Lodging Services for the Iowa City VA Health Care System via solicitation number 36C26325Q0459. This is a combined synopsis/solicitation following FAR regulations, specifically under Simplified Acquisition Procedures. It is a total small business set-aside, requiring prospective contractors to be registered in the System for Award Management (SAM). The contract will be a firm fixed price for a five-year period, commencing March 1, 2025, and concluding February 28, 2030. Interested contractors must submit quotes electronically by February 25, 2025, and direct technical questions by February 18, 2025, to the Contract Specialist, Erica Miller. Included within the solicitation are additional requirements and references to crucial FAR clauses and attached documents detailing the scope of work. The contract aims to ensure lodging services are efficiently provided to veterans requiring care. The notice underscores the VA's commitment to supporting the needs of veterans through comprehensive service contracts.
    S02 - 36C26325Q0459.pdf
    The document outlines a Request for Proposal (RFP) for lodging services for veterans seeking treatment at the Iowa City VA Healthcare System. It calls for a contractor to provide hotel services, including transportation, meals, and compliance with safety and accessibility standards for eligible veterans from March 1, 2025, to February 28, 2030. The RFP specifies the estimated quantities of rooms required for both general and transplant lodgers, with a total contract ceiling of $3,000,000. Offerors must comply with the Hotel and Motel Fire Safety Act and the Americans with Disabilities Act. The contract encompasses a base year and four optional years, emphasizing the importance of comprehensive services, adherence to federal regulations, and quality accommodations. Invoicing and billing procedures are aligned with government standards, ensuring prompt payment for services rendered. Overall, this procurement aims to enhance lodging support for veterans, demonstrating the Department of Veterans Affairs' commitment to meeting their accommodation needs during treatment.
    SOW FY2025-2030.pdf
    The Iowa City Veteran Affairs Health Care System (ICVAHCS) requires contractors to provide overnight and extended stay hotel accommodations for eligible Veterans near its facilities. This Indefinite Delivery Indefinite Quantity (IDIQ) contract, running from March 1, 2025, to February 28, 2030, targets the lodging of general and transplant lodgers, with a total ceiling amount of $3 million and a minimum contract guarantee of $5,000. Contractors must ensure compliance with fire safety, the Americans with Disabilities Act (ADA), and other relevant regulations. Accommodations must include utilities, free internet, smoke-free environments, and laundry facilities. Daily transportation to and from medical facilities is also required. Room reservations are managed by authorized VA personnel, and any emergencies must be reported to the VA immediately. Contractors are also obligated to maintain detailed records in line with federal regulations regarding the handling of federal records. The document emphasizes the necessity for contractors to secure sensitive data and comply with privacy and information security standards as specified by the VA and federal laws. Overall, this solicitation reflects the government’s commitment to providing adequate care and support for Veterans in need of lodging services during treatment.
    WD - Johnson.pdf
    The document outlines Wage Determination No. 2015-4983 under the Service Contract Act, detailing minimum wage rates and applicable fringe benefits for various job classifications in specific regions of Iowa, particularly Johnson and Washington counties. It specifies that contracts beginning or extending after January 30, 2022, must adhere to Executive Order 14026, which mandates a minimum wage of $17.75 per hour for 2025. It includes wage rates for numerous occupations ranging from administrative support to technical roles, with additional stipulations for fringe benefits, holidays and vacation time. Contractors are also required to comply with Executive Order 13706 regarding paid sick leave. The document emphasizes that positions not listed require a conformance process to establish wages based on work performed. This wage determination underscores the federal government's efforts to ensure fair labor practices among contractors and compliance with established labor standards, particularly affecting state and local government contracts that rely on these regulations. The overall structure includes wage details, notes on executive orders, and compliance requirements, providing a comprehensive guide for contractors operating in affected areas.
    Lifecycle
    Title
    Type
    V231--Transplant and Hospital Lodging
    Currently viewing
    Combined Synopsis/Solicitation
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