FY25 Maintenance of Railroad Crossing No. 3 – Hachiko Line at Yokota Air Base
ID: FA520924Q0090Type: Solicitation
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE AIR FORCEFA5209 374 CONS PKAPO, AP, 96328-5228, USA

NAICS

Support Activities for Rail Transportation (488210)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- RAILWAY EQUIPMENT (J022)

Original Source

https://sam.gov/opp/ebcbdf31c82b4a6ebc7ea6cd20544eb8/view
Timeline
    Description

    The Department of Defense, through the 374th Contracting Squadron, is seeking a contractor for the maintenance of Railroad Crossing No. 3 on the Hachiko Line at Yokota Air Base in Japan. The contractor will be responsible for providing all necessary labor, materials, and supervision to ensure the safe operation and maintenance of the crossing, including regular inspections, maintenance of electrical systems, and emergency repairs, all in compliance with local laws and East Japan Railway Company standards. This contract, valued at approximately $8,522.08, is designated for a single source, East Japan Railway Company, due to legal and operational requirements, with the performance period running from October 1, 2024, to September 30, 2025. Interested parties can contact Go Ishikawa at go.ishikawa.jp@us.af.mil or Takahiro Tsukada at takahiro.tsukada.jp@us.af.mil for further details.

    Point(s) of Contact
    Go Ishikawa
    (042) 552-3010
    go.ishikawa.jp@us.af.mil
    Takahiro Tsukada
    81425523010
    81425510973
    takahiro.tsukada.jp@us.af.mil
    Files
    Title
    Posted
    Atch1 PWS 8AUG2024.pdf
    The document outlines the Performance Work Statement (PWS) for the maintenance of Railroad Crossing No. 3 on the Hachiko Line at Yokota Air Base. The contractor is responsible for providing personnel, equipment, and services to ensure the crossing remains in reliable condition from the contract start date through September 30, 2025. Services include regular inspections, maintenance of the signal communication and electrical systems, and emergency repairs, all performed in accordance with the East Japan Railway Company's standards and Japanese environmental regulations. It requires waste management planning, including recycling and hazardous waste disposal aligned with local laws. Quality control and assurance will be monitored through a designated Government Representative (GR). The contractor must maintain a hazardous materials inventory and submit monthly maintenance reports. Communication and compliance with base security protocols and operational hours are critical. The summary emphasizes the contract's overarching goal of ensuring safe and compliant maintenance of the railroad crossing while minimizing environmental impacts and upholding military operation standards.
    FA520924Q0090.pdf
    The document outlines a solicitation for services related to the maintenance of Railroad Crossing No. 3 on the Hachiko Line at Yokota Air Base, specifically targeting women-owned small businesses (WOSB). The request is issued as part of a federal acquisition process, indicating that the government seeks competitive bids for a firm-fixed-price purchase order. Key services include inspection and maintenance as per the Performance Work Statement (PWS) dated August 8, 2024, and emergency repairs, both of which must be executed on-site in accordance with designated guidelines. The performance timeframe is from October 1, 2024, to September 30, 2025, with a clear emphasis on compliance with various Federal Acquisition Regulations (FAR) and Defense Federal Acquisition Regulations (DFARS). The solicitation includes specific clauses regarding payment processing, tax exemptions applicable to certain procurements in Japan, and avenues for conflict resolution. Offerors are instructed to complete representations and certifications in SAM (System for Award Management) to validate their eligibility as small, disadvantaged, or veteran-owned businesses, supporting the government’s goal of bolstering small business participation in federal contracts. This solicitation underscores a commitment to diversity and inclusion in federal contracting, promoting economic opportunities for women-owned and disadvantaged enterprises.
    Single Source Justification.pdf
    This document provides a Single Source Justification for maintenance services related to Railroad Crossing No. 3 on the Hachiko Line at Yokota Air Base. The contracting activity, managed by the 374th Contracting Squadron (374 CONS/PKSB), seeks to secure a contract estimated at $8,522.08, with East Japan Railway Company (JR East) as the sole provider due to specific legal and operational prerequisites. According to the Japanese Railway Business Law, only JR East has the technical authority for the maintenance and safety of this railroad crossing, making it uniquely qualified to fulfill the contract needs. The required services encompass comprehensive inspection and maintenance of the railroad's electrical systems and infrastructure, as well as emergency repairs as dictated by unforeseen issues. These stipulations underline the importance of compliance with local laws and regulations, as contracting with any other entity could lead to delays and potential hazards affecting public safety. Future opportunities for competition may be re-evaluated if changes in Japanese law arise. The contracting officer, Takahiro Tsukada, has verified that only a single source is suitable for this project, ensuring adherence to established guidelines and efficient service delivery.
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    FY25 Maintenance of Railroad Crossing No. 3 – Hachiko Line at Yokota Air Base
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