Panoramic Dental X-Ray Unit w/Service Maintenance Agreement for IHS, Mid-Atlantic Tribal Health Center
ID: 75H71525Q00001Type: Combined Synopsis/Solicitation
Overview

Buyer

HEALTH AND HUMAN SERVICES, DEPARTMENT OFINDIAN HEALTH SERVICENASHVILLE AREA INDIAN HEALTH SVCNASHVILLE, TN, 37214, USA

NAICS

Dental Equipment and Supplies Manufacturing (339114)

PSC

DENTAL INSTRUMENTS, EQUIPMENT, AND SUPPLIES (6520)

Set Aside

Indian Small Business Economic Enterprise (ISBEE) Set-Aside (specific to Department of Interior and Indian Health Services) (ISBEE)
Timeline
    Description

    The Department of Health and Human Services, through the Indian Health Service (IHS), is seeking bids for a Panoramic Dental X-Ray Unit along with a service maintenance agreement for the Mid-Atlantic Tribal Health Center located in Charles City, Virginia. This procurement is specifically aimed at Indian Small Business Economic Enterprises under the Buy Indian Act, requiring vendors to provide competitive quotes that include detailed product specifications, installation plans, and compliance certifications. The dental x-ray unit is crucial for enhancing dental diagnostics for Native populations and must integrate with existing software systems, with a delivery timeline set for no earlier than December 1, 2024, and a contract performance period extending through January 2030. Interested vendors should submit their quotes via email by November 26, 2024, and can contact Courtney Davis at courtney.davis@ihs.gov or 629-248-4259 for further information.

    Point(s) of Contact
    Files
    Title
    Posted
    The document outlines the representation form associated with the Buy Indian Act for the Indian Health Service (IHS) within the Department of Health and Human Services. It serves as a self-certification tool for Offerors to confirm their status as "Indian Economic Enterprises," complying with eligibility criteria during the solicitation, contract award, and the entire contract performance period. Offerors must notify the Contracting Officer within a specified timeframe if they no longer meet these requirements. The form emphasizes the importance of accurate self-representation and stipulates that false information could lead to legal repercussions under federal law. Additionally, successful Offerors must be registered with the System of Award Management (SAM). This document is essential for ensuring that contracts awarded under the Buy Indian Act are justly given to qualifying Indian-owned businesses, thereby promoting Indian economic interests in the contracting process.
    The document outlines the provisions and clauses related to government contracts and requests for proposals (RFPs), highlighting essential compliance elements for offerors. It incorporates references to various solicitation provisions, such as the representation of covered telecommunications equipment and services, specifically detailing requirements set by the John S. McCain National Defense Authorization Act regarding equipment used in federal contracts. The document emphasizes the Offeror’s need to provide information on ownership, control, and compliance with Federal regulations, including equal employment opportunity, supply chain risk assessments, and adherence to the Buy American Act and related trade agreements. It outlines necessary certifications regarding child labor laws, responsibilities related to federal tax liabilities, and disclosures regarding foreign ownership or business affiliations. The comprehensive nature of these provisions signifies their importance in ensuring that government contracts are awarded to entities compliant with federal laws and regulations, ultimately safeguarding governmental interests and promoting fair contracting practices. The structured approach of the document serves to ensure clarity in expectations for potential contractors within state, local, and federal RFP frameworks.
    The Indian Health Service (IHS) is soliciting bids for the purchase of a Panoramic Dental X-Ray Unit along with a service maintenance agreement, specifically aimed at Indian Small Business Economic Enterprises under the Buy Indian Act. This solicitation is structured as a 100% set-aside opportunity, aligned with federal acquisition regulations for commercial products and services. The contract includes the purchase and delivery of the dental equipment and a maintenance agreement that spans a base year with four optional extension years. The pricing must cover all associated costs for the unit and services. Vendors are required to submit competitive quotes, including detailed product specifications, installation plans, and compliance certifications. The contract's overall period of performance begins with delivery and ranges from February 2025 for the base year through January 2030 for the optional years. Quotes must be submitted via email by November 26, 2024. Awarding is based on the lowest price technically acceptable quote, consistent with fair and reasonable pricing standards, highlighting IHS's emphasis on support for local and tribal enterprises.
    This document outlines a Request for Proposal (RFP) for the acquisition of a Panoramic Dental X-Ray Unit and an associated service maintenance agreement for the Indian Health Service's Mid-Atlantic Tribal Health Center in Charles City, VA. The document specifies that the solicitation is a 100% set-aside for Indian Small Business Economic Enterprises. The award includes the delivery of the dental unit within 60 days of the contract award, with provisions for a 12-month service maintenance agreement followed by multiple optional years extending over the next several years. The solicitation, numbered 75H71525Q00001, is administered by the Nashville Area Office and includes references to relevant federal acquisition regulations. The document also contains specific details related to payment, delivery timelines, and contact information for the contracting officer and offeror, ensuring clarity in the bidding process for potential contractors.
    The Mid-Atlantic Tribal Health Center (MATHC), operated under the Indian Health Service, aims to purchase a panoramic dental x-ray machine to enhance dental diagnostics for Native populations in Virginia. Established in 2019, the Mid-Atlantic Service Unit serves seven federally recognized tribes with a new clinic in Charles City, VA, providing crucial healthcare services. The requested panoramic x-ray unit will facilitate comprehensive dental imaging and will need to integrate with existing software systems like MiPACs and Dentrix. The procurement includes delivery, installation, and a five-year maintenance support plan, ensuring the machine meets several advanced specifications for both 3D and 2D imaging. A contractor is required to manage logistics, installation, technician support, and training on the equipment. A one-year warranty will cover the machine post-installation. The delivery is scheduled for no earlier than December 1, 2024, coordinated with the facility's Technical Point of Contact. This initiative supports the IHS's mission of improving healthcare quality for American Indian and Alaska Native communities, emphasizing the urgent need for quality diagnostic tools in underserved areas.
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