Chargemaster Update and EHR Trancode
ID: IHS1504610Type: Combined Synopsis/Solicitation
Overview

Buyer

HEALTH AND HUMAN SERVICES, DEPARTMENT OFINDIAN HEALTH SERVICEOK CITY AREA INDIAN HEALTH SVCOKLAHOMA CITY, OK, 73114, USA

NAICS

Other Computer Related Services (541519)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- MEDICAL, DENTAL, AND VETERINARY EQUIPMENT AND SUPPLIES (J065)

Set Aside

Buy Indian Set-Aside (specific to Department of Health and Human Services, Indian Health Services) (BICiv)

Original Source

https://sam.gov/opp/38dc4760e72e4222860c767185eccbdd/view
Timeline
    Description

    The Indian Health Service (IHS), under the Department of Health and Human Services, is seeking qualified contractors to provide maintenance and support for its ChargeMaster System and Electronic Health Record (EHR) Transcode. The primary objectives include ensuring compliance with Medicare guidelines, enhancing data accuracy, and supporting billing processes through annual updates and ongoing support for the ChargeMaster and EHR systems. This procurement is a 100% Buy Indian set-aside, emphasizing the importance of supporting Indian Economic Enterprises, and the contract period spans from December 16, 2024, to September 30, 2025. Interested vendors must submit their quotes by November 20, 2024, to Misti Bussell at misti.bussell@ihs.gov, and must be registered in the System for Award Management prior to contract award.

    Point(s) of Contact
    Misti Bussell
    (918) 342-6235
    misti.bussell@ihs.gov
    Files
    Title
    Posted
    Combinded Synopsis Solicitation (2).docx
    The document is a combined synopsis and solicitation (RFQ # 246-20-0066) for commercial maintenance and support services required by the Indian Health Service (IHS), specifically for a ChargeMaster System and EHR Transcode. This procurement is designated as a 100% Buy Indian set-aside, adhering to federal regulations under the FAR. It includes two line items for maintenance services from December 16, 2024, to September 30, 2025, with specific requirements for vendors such as being authorized representatives of Chargemaster and using original manufactured parts. Quotes are due by November 20, 2024, and submissions must be sent electronically to the designated Contract Specialist. The evaluation criteria focus on obtaining the lowest price that meets technical acceptability, considering factors like authorized representation, product conformities, and ongoing support. The document outlines necessary FAR provisions and clauses that govern the solicitation, emphasizing registration in the System for Award Management and complete technical documentation. Overall, this RFQ serves to solicit bids from qualified vendors, ensuring compliance with federal procurement standards while emphasizing support for the Indian business community. This encapsulates the primary objectives and conditions of the government solicitation process for necessary services.
    IHS IEE Representation Form_Jan 2022_508 Compliant.pdf
    The Indian Health Service (IHS), under the Department of Health & Human Services, outlines requirements for self-certification as an “Indian Economic Enterprise” as part of the Buy Indian Act. Offerors responding to requests for information (RFI) or solicitations must confirm their eligibility both at the offer submission, contract award, and throughout contract performance. If an enterprise ceases to meet eligibility requirements at any time, they must promptly notify the contracting officer. Individual contracting officers may request documentation proving eligibility. False statements regarding eligibility risk legal repercussions under federal law. The document requires the Offeror to clearly indicate whether they meet the definition of an “Indian Economic Enterprise” and includes spaces for signatures, names of owners, tribal affiliations, and unique entity ID details. This self-certification process is vital for maintaining compliance and integrity in contracts set aside under the Buy Indian Act, encouraging economic development within Indian communities.
    signed_McManis Chargemaster SOW_.pdf
    The Claremore Indian Hospital, part of the Indian Health Service, requires a contractor to perform updates and maintenance on its chargemaster and electronic health record (EHR) transaction codes (trancodes). The primary objective is to ensure compliance with Medicare guidelines, enhance data accuracy, and support billing processes. The contractor will conduct annual chargemaster updates, which involve adding or removing CPT/HCPCS codes, pricing, and revising charge tickets to meet current standards. Additionally, ongoing support will include managing quarterly changes and providing training to staff on coding procedures. The contractor must operate off-site, ensuring that all electronic data is encrypted to protect patient information, adhering to HIPAA guidelines. Security measures include visitor passes and notifications before entering hospital premises. The contract period spans from December 16, 2024, to September 30, 2024. Key deliverables comprise updated chargemaster records, thorough EHR trancode maintenance, and regular training sessions. No government property will be provided to the contractor, who must supply all necessary resources. Changes to the project scope must be documented through official channels. This RFP aligns with federal requirements to enhance healthcare service delivery in Indian Health Service facilities.
    Lifecycle
    Title
    Type
    Chargemaster Update and EHR Trancode
    Currently viewing
    Combined Synopsis/Solicitation
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