Indoor Small Arms Range (ISAR) Cleaning and Ventilation System Maintenance Services at U.S. MCAS Iwakuni, Japan
ID: N4008425B5403Type: Solicitation
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE NAVYNAVFACSYSCOM FAR EASTFPO, AP, 96349-0013, USA

NAICS

Facilities Support Services (561210)

PSC

HOUSEKEEPING- FACILITIES OPERATIONS SUPPORT (S216)

Original Source

https://sam.gov/opp/3f652b54486c4c80a9957e89ae56a77e/view
Timeline
    Description

    The Department of Defense, through the NAVFACSYSCOM FAR EAST, is soliciting proposals for Indoor Small Arms Range (ISAR) Cleaning and Ventilation System Maintenance Services at the U.S. Marine Corps Air Station in Iwakuni, Japan. The procurement aims to secure a contractor capable of providing both recurring and non-recurring maintenance tasks, ensuring compliance with federal standards and enhancing operational efficiency and safety in cleaning protocols for the facility. This contract is critical for maintaining the operational integrity of military training environments, with the base period running from April 2025 to March 2026 and options extending through March 2030. Proposals are due by 11:00 AM local time on March 10, 2025, and interested contractors should contact Janofsky Herrion at janofsky.herrion@usmc.mil or Martin Hansen at martin.hansen@usmc.mil for further information.

    Files
    Title
    Posted
    25B5403_A0001.pdf
    This document serves as Amendment 0001 to the solicitation for maintenance services of the Indoor Small Arms Range Cleaning and Ventilation Systems at U.S. Marine Corps Air Station Iwakuni, Japan. The primary purpose of this amendment is to change the date of the Pre-Bid Conference, originally set for February 13, 2025, to the new date of February 14, 2025, at 1300 hours. Aside from this modification, all other terms and conditions of the original solicitation, dated January 22, 2025, remain unchanged and in full effect. Contractors must acknowledge receipt of this amendment to ensure their offer is considered valid. The document emphasizes the importance of timely acknowledgment to avoid rejection of submitted offers. The contracting officer is identified, and administrative responsibilities associated with the solicitation's modification are outlined to maintain clear communication regarding the RFP process.
    25B5403_A0002.pdf
    This document is an amendment (00002) to the solicitation for the maintenance services of the Indoor Small Arms Range Cleaning and Ventilation System at U.S. Marine Corps Air Station Iwakuni, Japan, under contract ID N4008425B5403. The amendment incorporates changes to the Performance Work Statement (PWS) and responds to pre-award inquiries. Notably, the due date for bids has been confirmed to remain at 10 March 2025, 11:00 AM, with all other terms and conditions of the contract unchanged. The document reiterates that contractors must acknowledge the receipt of this amendment prior to the specified time to avoid rejection of their offers. This amendment is part of standard procedures to ensure clarity and compliance within federal contracting processes, highlighting critical updates without altering the initial solicitation substantially.
    Amendment list -ISAR_A0002.pdf
    This document is an amendment (0002) to the Invitation for Bids (IFB) N4008425B5403, detailing significant updates and corrections to various sections of the associated Performance Work Statement (PWS). Key changes include editorial corrections in the Table of Contents and specific subsections, adjustments to the roles and requirements of Environmental and Quality Managers, and modifications to operational parameters regarding access to information technology systems. It also outlines revisions to the cleaning schedule for indoor small arms ranges, including an increase in the frequency of training range cleanings from six to ten per year. Notably, the document adjusts provisions related to contractor responsibilities for employee safety. Overall, this amendment aims to clarify contractual requirements and enhance operational efficiency and safety in cleaning protocols for designated areas.
    Atch(3)_Escort Request Form_Entry-Exit.pdf
    The document outlines the procedures for submitting a 1-Day Official Entry/Exit Request at the U.S. Marine Corps Air Station in Iwakuni, Japan. The request must include details such as the escorter's information, sponsor's details, purpose of the visit, and specific dates and times. It emphasizes that guests must be escorted at all times on the installation and must check in at the main gate with a valid picture ID. It is noted that guests traveling without parents who are under 17 years of age need to attach a signed permission statement. The document also stresses that failure to comply with the outlined regulations may result in disciplinary actions, including termination of sponsorship privileges. Furthermore, the guidelines state that guests must exit within 30 minutes after club activities conclude. Overall, the document serves as a formal request for access to military facilities while ensuring strict adherence to security protocols and regulations.
    Atch(4)_PreAward_Inquiry_Form.xlsx
    The document outlines the solicitation for cleaning and maintenance services at the Indoor Small Arms Range (ISAR) located at U.S. Marine Corps Air Station in Iwakuni, Japan. It is officially identified by the solicitation number N4008425B5403. The document includes a government pre-award inquiry form designed to facilitate communication between the government and potential contractors. It contains sections for referencing received questions and government responses, ensuring clarity and transparency in the procurement process. The information is structured to help contractors understand the expectations and standards required for the maintenance of the ISAR facility. By engaging contractors through this process, the U.S. government aims to ensure that the services provided meet operational needs and align with safety and maintenance regulations. This reflects a broader commitment to effective facility management within military settings.
    Atch (2) J-0200000-10 ELINs -ISAR.xlsx
    The document outlines specifications for Contract #40084, related to recurring and non-recurring work for facility investment and environmental services over multiple option periods, from April 2025 through March 2030. The contract is segmented into various line items, each specifying different services such as emergency, urgent, and routine maintenance work, preventive maintenance for ventilation systems, and indoor small arms range cleaning. Each line item includes details about the quantity, unit price, and total costs, while contractors are instructed to provide prices based on specific sections and specifications outlined in the document. The structure includes recurring work in specified base periods and option periods, emphasizing the need for compliance with government guidelines for maintenance and operation of facilities. Labor costs are also detailed, with various job roles specified, and a fixed burden rate for material handling and costs. The overall aim is to ensure continuous, effective maintenance and compliance with safety standards across the facilities involved, indicative of systematic government contracting processes to uphold operational integrity and service quality in governmental operations.
    Attachment 1_Statement of Interest Questionnaire.docx
    The presolicitation notice, N4008425B5403, outlines the request for services related to the cleaning and ventilation of the Indoor Small Arms Range (ISAR) at the U.S. Marine Corps Air Station in Iwakuni, Japan. Companies interested in bidding are required to provide detailed company information, including their Cage Code, DUNS Number, and relevant experience in similar projects. Respondents must submit a Statement of Interest, including previous contract examples and bonding capacity, by the specified deadline, as late submissions may not be considered. The notice emphasizes the protection of proprietary information submitted in response and clarifies that this is only a presolicitation notification, meaning no evaluation letters will be provided to respondents. Overall, the document serves as an invitation for potential contractors to express their qualifications and demonstrate their ability to meet the project requirements for the ISAR cleaning and ventilation work.
    GVTResp_PPI01.pdf
    This document outlines the request for proposals (RFP) for cleaning and maintenance services related to the Indoor Small Arms Range (ISAR) at the U.S. Marine Corps Air Station in Iwakuni, Japan. It specifies that proposals must be submitted to the Facilities Engineering & Acquisition Division by 11:00 AM local time on March 10, 2025. A discrepancy was noted regarding an earlier date listed on SAM.gov, which was corrected from March 1, 2025, to align with the official solicitation form (SF1449). The communication emphasizes confirming the accurate due date for proposals, ensuring clarity for potential contractors as they prepare their submissions. The guidance provided exhibits the government's commitment to maintaining procedural integrity in the procurement process for military facility services.
    SF1449_25B5403.pdf
    The document outlines a Request for Proposal (RFP) for Indoor Small Arms Range (ISAR) Cleaning and Ventilation Systems Maintenance Services at the U.S. Marine Corps Air Station Iwakuni, Japan. It details the solicitation number N4008425B5403, with proposals due by 11:00 AM on March 10, 2025. The contract covers recurring and non-recurring maintenance tasks for indoor ranges, specifying that proposals must be priced exclusively in Japanese Yen. The maintenance services are categorized into clearly defined periods: the base period from April 2025 to March 2026, with additional options extending up to March 2030. Each section includes requirements for labor, materials, and inspections at specified locations, ensuring compliance with federal standards, including representation around telecommunications and prior convictions affecting corporation liability. The solicitation emphasizes securing a contractor that can meet the stringent operational standards while highlighting the importance of following established protocols, making it critical for contractors interested in working with federal entities and increasing opportunities for small business participation.
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