R--Printing and Mail Handling Services
ID: 140D0425Q0219Type: Sources Sought
Overview

Buyer

INTERIOR, DEPARTMENT OF THEDEPARTMENTAL OFFICESIBC ACQ SVCS DIRECTORATE (00004)HERNDON, VA, 20170, USA

NAICS

Document Preparation Services (561410)

PSC

SUPPORT- MANAGEMENT: OTHER (R799)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/800a8fc67d29433f9762e3e5777f2fa4/view
Timeline
    Description

    The Department of the Interior's Interior Business Center (IBC) is seeking qualified contractors to provide printing and mail handling services, specifically for high-volume tax-related documents such as Leave and Earnings Statements (LES), W-2 forms, and 1099 tax forms. The procurement aims to enhance operational capabilities in governmental payroll processing while ensuring compliance with privacy regulations and maintaining data security throughout the lifecycle of services. Contractors must demonstrate proficiency in accuracy, timeliness, and disaster recovery capabilities, with the ability to manage peak production volumes exceeding one million documents monthly. Interested parties can contact Christina Lene at christina_lene@ibc.doi.gov or call 571-732-2675 for further details, with submissions for the associated Request for Information due by April 2, 2025.

    Point(s) of Contact
    Lene, Christina
    (571) 732-2675
    christina_lene@ibc.doi.gov
    Files
    Title
    Posted
    A14_MR_Printing_and_Handling_RFI_1.pdf
    The Department of the Interior's Interior Business Center (IBC) issued a Request for Information (RFI) to gather industry insights on capabilities for high-volume printing and mailing services, specifically for tax-related documents like Leave and Earnings Statements (LES) and W2 forms. This RFI aims to support market research; it does not represent a formal request for proposals. The IBC requires a solution that encompasses printing, postal handling, and disaster recovery services to effectively manage and distribute critical official documents. Contractors must demonstrate proficiency in accuracy, timeliness, security compliance, and disaster recovery capabilities, addressing peak production volumes exceeding one million documents monthly. The objective is to optimize services while ensuring data security and regulatory compliance. Submissions for this RFI are due by April 2, 2025, and responses will inform potential future procurement efforts. The document emphasizes the importance of handling sensitive information securely and outlines requisite qualities such as production capacity and effective disaster recovery strategies. Overall, this initiative reflects IBC's commitment to streamlining government operations while safeguarding employee data.
    A14_SOW_DRAFT_1.pdf
    The Interior Business Center (IBC) has issued a Statement of Work (SOW) for printing and postal handling services, aimed at supporting the Federal Personnel and Payroll System (FPPS) used by multiple government entities. Key objectives include securing high-quality printing of forms such as Leave and Earnings Statements (LES), W-2 forms, 1095-C, and 1099 tax forms, along with efficient postal processing and a disaster recovery plan. The contractor must ensure security and efficiency in handling sensitive data, including maintaining compliance with privacy regulations. Specific requirements entail file transfer protocols, address verification services for optimized postal handling, and quality control measures. The SOW outlines management expectations for paper stock, courier services, and disaster recovery capabilities, emphasizing redundancy in the contractor's equipment. Additionally, security requirements mandate background checks for contractor personnel who will handle Personally Identifiable Information (PII). This initiative reflects IBC's commitment to enhancing operational capabilities in governmental payroll processing while ensuring adherence to legal and security standards throughout the lifecycle of services, with provisions for phased transition and quality management.
    Lifecycle
    Title
    Type
    R--Printing and Mail Handling Services
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