Enterprise-Wide Managed Print Services
ID: 2026-CIO-0020Type: Combined Synopsis/Solicitation
Overview

Buyer

LIBRARY OF CONGRESSLIBRARY OF CONGRESSCONTRACTS SERVICESWashington, DC, 20540, USA

NAICS

Commercial Printing (except Screen and Books) (323111)

PSC

SUPPORT- MANAGEMENT: OTHER (R799)

Original Source

https://sam.gov/workspace/contract/opp/fd017a3c3c6b4737830042df9e4f4088/view
Timeline
    Description

    The Library of Congress is seeking contractor support for its Enterprise-Wide Managed Print Services program, aimed at enhancing its Print Management capabilities. The procurement includes leasing and maintaining production equipment, administrative copiers, and reading room solutions, with a focus on implementing a centralized, secure, and cost-effective print management system. This initiative is critical for improving efficiency and cost recovery across various Library departments, including the Congressional Research Service. Interested vendors should note that questions regarding the solicitation are due by December 18, 2025, and can contact Carrie Fairbanks at cfairbanks@loc.gov or Julia Davis at juhan@loc.gov for further information.

    Point(s) of Contact
    Carrie Fairbanks
    cfairbanks@loc.gov
    Julia Davis
    juhan@loc.gov
    Files
    Title
    Posted
    030ADV26R0001 0001.pdf
    The Library of Congress issued an amendment to solicitation 030ADV26R0001, primarily to correct the due date for contractor questions, with no other changes to requirements. This solicitation outlines an Enterprise-Wide Managed Print Services solution, covering a base period of nine months and four one-year option periods. The services include leasing production equipment, administrative copiers, and reading room solutions, along with maintenance, network printer reporting, on-site help desk services, and secure printing software licenses. The contract also details estimated costs per impression for various printing types. The Library aims to implement a centralized, secure, and cost-effective print management system, including options for equipment purchase and maintenance-only plans. The solution must support multiple equipment brands, provide on-site training, and comply with federal standards, including FedRAMP ATO certification for cloud-based solutions. Specific requirements are detailed for production, administrative, and reading room printing, emphasizing efficiency, cost recovery, and secure document handling.
    030ADV26R0001 Managed Print Srvcs.pdf
    The Library of Congress (LOC) has issued a Solicitation/Contract/Order for Commercial Products and Commercial Services, reference 030ADV26R0001, seeking an Enterprise-Wide Managed Print Services solution. This request for proposal outlines a comprehensive program including the lease and maintenance of production equipment, administrative copiers (MFDs), and reading room solutions. The contract encompasses a base period of nine months and four one-year option periods, with an anticipated start date for the base period of February 1, 2026. Key requirements include a centralized, secure print management system, on-site help desk services, network printer reporting, and options for equipment purchase or maintenance-only programs for various Library departments, including the Congressional Research Service (CRS). The solution must support multiple equipment brands, offer cost recovery options for printing and scanning in reading rooms, and adhere to specific technical standards, including the use of a universal printer driver and FedRamp ATO certification for cloud-based solutions. The contract emphasizes efficiency, cost reduction, and enhanced user experience for both Library staff and researchers.
    Attachment J1 - Copyright Workflow.docx
    The document,
    Attachment J2 - Inventory Pricing Sheet.xlsx
    This document, "030ADV26R0001 - Attachment J2 - Inventory Pricing Sheet," is a pricing template for a government Request for Proposal (RFP) related to various office and production equipment and services. It requires offerors to provide firm fixed pricing for a base period and four option years across 13 Contract Line Item Numbers (CLINs). These CLINs cover production equipment, administrative copiers, reading room solutions, maintenance programs, network printer reporting, on-site help desk services, and cost per impression for both production and administrative multifunction devices. Additionally, it includes secure printing software licenses, library-wide maintenance-only services, and a service unit equipment buyout option. Offerors must propose equivalent equipment to the Library's current inventory and detail unit and total prices for each period. The document also provides current equipment models and quantities to guide pricing submissions.
    Lifecycle
    Title
    Type
    Enterprise-Wide Managed Print Services
    Currently viewing
    Combined Synopsis/Solicitation
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