ILARNG - 130th Prepared Meals and Lodging - February 25
ID: W91SMC25QA001Type: Solicitation
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE ARMYW7M6 USPFO ACTIVITY IL ARNGSPRINGFIELD, IL, 62702-2399, USA

NAICS

Caterers (722320)

PSC

SPECIAL DIETARY FOODS AND FOOD SPECIALTY PREPARATIONS (8940)

Set Aside

SBA Certified Women-Owned Small Business (WOSB) Program Set-Aside (FAR 19.15) (WOSB)

Original Source

https://sam.gov/opp/9a5af9fa322b478fa8a19e783ed86e2e/view
Timeline
    Description

    The Department of Defense, through the Illinois Army National Guard (ILARNG), is soliciting proposals from Women-Owned Small Businesses (WOSB) for lodging and prepared meal services during the Home Station Active Duty period from February 7 to February 10, 2024. The selected vendor will be responsible for providing hotel accommodations and delivering meals for approximately 425 personnel across multiple armory locations in Illinois, ensuring compliance with health and safety standards and adherence to a 29-day meal plan. This procurement is crucial for supporting military readiness and operational effectiveness, with a total contract value of $9,000,000. Interested vendors must submit their proposals electronically by January 7, 2025, and can contact Stephanie Maley at stephanie.c.maley.civ@army.mil or Lawrence Romang at lawrence.j.romang.civ@army.mil for further information.

    Files
    Title
    Posted
    2. SOW- 2-130 IN HSAD Packet V2.docx
    The Illinois Army National Guard (ILARNG) requires hotel lodging and meal support services for the 2-130 Infantry during their Home Station Active Duty period from February 7 to February 10, 2024, before mobilization. The selected vendor must provide a specified number of hotel rooms at government rates near designated armory locations, ensuring rooms are well-equipped and meet health and safety standards. Additionally, the vendor is responsible for delivering meals for approximately 425 personnel across various armory sites, adhering to a prescribed menu that includes balanced breakfasts, lunches, and dinners on specific dates. The meals must be served in a timely manner and packaged appropriately, with meal variety being important. The vendor will be accountable for invoicing based on the terms laid out, and changes to the agreement can only be made by a warranted Contracting Officer. In summary, this Statement of Work outlines detailed requirements for lodging and meals to adequately support ILARNG personnel during their active duty period while ensuring compliance with health, safety, and administrative standards.
    Instruction to Offerors - Meals and Lodging.pdf
    The document outlines a Request for Quote (RFQ) for a Firm Fixed Price (FFP) contract to provide meals and lodging services, specifically designated as a Women-owned small business set aside under NAICS 722320 (Caterers). Proposals are due by January 7, 2025, and must be submitted electronically to specified contract specialists. The evaluation will leverage the Lowest Price Technically Acceptable (LPTA) method, focusing first on technical performance, with pricing considered only for bids deemed technically acceptable. Offerors are required to demonstrate understanding and capability related to the Statement of Work (SOW), ensuring compliance with specifications. The submission must include a technical proposal and pricing details, while the government will award the contract based on the most advantageous proposal relative to price and technical acceptability. Preliminary requirements are set, and the government may not answer all inquiries. The overall intent is to ensure responsible bidding aligns with federal acquisition regulations while maintaining fiscal accountability.
    Questions and Answers - 130th Lodging and Meals.pdf
    The National Guard Bureau is soliciting proposals for prepared meals and lodging for the Illinois Army National Guard under solicitation W91SMC25QA001. The document outlines critical questions related to vendor menu flexibility, required certifications, joint ventures, and meal delivery logistics. Vendors may use approved meal recipes but substitutions must comply with Department of Defense nutrition standards. Registration as a Woman-Owned Small Business (WOSB) in SAM.gov is mandatory. Lodging accommodations must be within 15 miles of armories, but hotels can host multiple locations. The government emphasizes compliance with a 29-day meal plan; deviations could lead to contract termination. Breakfast provisions can be from hotels but must adhere to dietary requirements, and individual dietary needs are discussed with vendors prior to arrival. Payment processing occurs upon invoice acceptance, while performance evaluations are not mandatory, and vendors retain risk in unforeseen circumstances. The contracting officer, Lawrence Romang, confirms no incumbent contractor is providing these services. Overall, the document serves to clarify expectations and procedures for potential vendors in response to the federal solicitation for meal and lodging services.
    Solicitation - W91SMC25QA001.pdf
    The document outlines a solicitation for services provided by women-owned small businesses to support the Illinois Army National Guard's Home Station Active Duty period. The contract includes requirements for lodging and prepared meals for personnel during specific dates, focusing on various armory locations in Illinois. Key details include the provision of hotel rooms within a certain radius of the armories and specified quantities of meals for personnel across multiple days. The total contract amount is USD 9,000,000, and specific FAR clauses are cited, focusing on compliance and reporting standards. The solicitation emphasizes the inclusion of Economically Disadvantaged Women-Owned Small Businesses (EDWOSB) and introduces stipulations regarding payment processing through the Wide Area Workflow system. It also specifies inspection and acceptance protocols for the delivered services and supplies. This solicitation reflects the federal initiative to engage women-owned businesses while ensuring the operational needs of military personnel are met during their active duty assignments, thereby supporting both economic growth and military readiness through targeted procurement activities.
    SOW Appendix 2 Army 29 Day Menu.PDF
    The document outlines the FY24-25 29-Day Menu for the Illinois Army National Guard's (ILARNG) IDT/AT Menu, detailing daily meal plans for breakfast, lunch, and dinner. The menu, spanning 28 days, specifies the recipes and portion sizes for each meal, including items such as scrambled eggs, Swedish meatballs, beef stew, and various sides. Each day features a balanced offering to accommodate personnel during training with sufficient nutrition, reflecting a diverse selection of foods. Each menu also includes beverage options like milk, coffee, and fruit juices. This comprehensive meal plan demonstrates the ILARNG's commitment to providing nourishing and appealing food to service members, ensuring their dietary needs are met during their duties. The structured presentation of the menu, with designated portions for each recipe, supports logistical planning for procurement and preparation, aligning with government standards for meal services in military operations. Overall, the document serves as a key resource for ensuring effective and compliant meal service delivery within the framework of military readiness and training operations.
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    ILARNG - 130th Prepared Meals and Lodging - February 25
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