Grease Trap Renewal
ID: FA440724QTW09Type: Solicitation
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE AIR FORCEFA4407 375 CONS LGCSCOTT AFB, IL, 62225-5015, USA

NAICS

All Other Miscellaneous Waste Management Services (562998)

PSC

HOUSEKEEPING- WASTE TREATMENT/STORAGE (S222)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/a521363eff0340fb97b66f112a3e029c/view
Timeline
    Description

    The Department of Defense, specifically the 375th Contracting Squadron at Scott Air Force Base (AFB) in Illinois, is soliciting proposals for grease trap cleaning services under the title "FY25 Grease Trap Solicitation." The contractor will be responsible for providing all necessary labor, materials, and equipment to clean and maintain grease traps across various buildings, ensuring compliance with environmental regulations and safety standards, including the use of microbial treatments for grease management. This procurement is crucial for maintaining operational efficiency and environmental hygiene within military facilities, with a performance period from May 10, 2025, to September 30, 2029. Interested small businesses must submit their proposals by May 8, 2025, and can direct inquiries to Tymera Washington at tymera.washington@us.af.mil or Nicholas Weiss at nicholas.weiss.5@us.af.mil.

    Files
    Title
    Posted
    Amendment 01 Renewal Grease Trap.pdf
    The 375th Contracting Squadron of the Department of the Air Force issued Amendment 01 for Request for Quotation (RFQ) FA440724QTW09 related to grease trap cleaning services. This amendment serves to update the pricing sheet to accurately reflect the number of monthly indoor and outdoor grease trap cleanings and the requisite enzyme cleanings for outdoor grease traps. Additionally, it revises the due date for quotes. The contact information for the contracting officers is provided for any inquiries. This document exemplifies typical procedures within government RFP processes, ensuring clarity and accuracy in procurement details for necessary maintenance service contracts.
    Amendment 02 Renewal Grease Trap.docx
    The Department of the Air Force's 375th Contracting Squadron has issued Amendment 02 for the Request for Quote (RFQ) regarding the renewal of a grease trap. This amendment serves to extend the deadline for receiving quotes to May 13, 2025. Furthermore, the amendment indicates that a subsequent revision of the pricing schedule is forthcoming due to prior miscommunication with the customer. For any inquiries, interested parties are encouraged to contact the designated officials via email. This formal modification reflects the Air Force's commitment to complete the procurement process adequately while ensuring all stakeholders are informed of updates related to the solicitation.
    Amendment 03 - Grease Trap Solicitation - Scott AFB.pdf
    The memorandum from the 375th Contracting Squadron outlines Amendment 03 for the RFQ concerning the installation and maintenance of grease traps at Scott AFB for FY25. The amendment aims to correct an error in the pricing sheet, add relevant CLIN data, and clarify the scope of work (SOW) regarding enzyme treatments for both indoor and outdoor facilities. Additionally, key deadlines are modified: the quote submission date is now set for 08 May 2025 at 1:00 PM CST, and the request for information (RFI) due date has been revised to 06 May 2025 at 1:00 PM CST. For inquiries, the document provides contact information for the contracting officer. This update is essential for ensuring all parties have accurate and clear information ahead of the revised submission deadlines.
    Attch 2 - Pricing Sheet FA440724QTW09.xlsx
    The document presents a government Request for Proposal (RFP) related to the cleaning and maintenance of grease traps at Scott Air Force Base, spanning a contract period starting from April 1, 2025, with four optional additional years. It details specific tasks, including indoor and outdoor grease trap cleanings across various buildings, and enzyme treatments. The proposal includes a breakdown of individual line item numbers (CLINs), quantities, and unit pricing, although the specific amounts are not filled in, indicating that potential contractors will provide quotes. Each option year reiterates the same tasks with varying quantities for monitoring and maintenance in subsequent years. This systematic structure is significant for maintaining operational compliance and hygiene within the facilities, emphasizing the government’s ongoing commitment to public health and environmental standards through scheduled upkeep. The proposal invites bids with a submission deadline, highlighting its urgency and importance to the management of facility maintenance supporting military operations. Overall, the document functions as a guideline for contractors to ensure governmental needs for facility hygiene are met efficiently and effectively over a projected multi-year timeline.
    Attch 2 - Updated Pricing Sheet FA440724QTW09.xlsx
    This document outlines a contract proposal for the maintenance and cleaning of grease traps at Scott Air Force Base, encompassing a base year from May 10, 2025, to September 30, 2025, along with four option years extending through September 30, 2029. The contract includes a variety of tasks such as monthly cleaning of both indoor (10-gallon) and outdoor grease traps (ranging from 750-1500 gallons) at multiple buildings, including the Fire Department, Event Center, and Commissary. There is also a focus on enzyme treatments for these grease traps scheduled in varying quantities. The pricing details are yet to be provided, highlighting the need for potential contractors to submit their bids for the services stated. The document is structured with a breakdown for each year, specifying the tasks, locations, and units required, which aligns with government Request for Proposals (RFPs) guidelines for contractors to submit competitive quotes for federal projects. The main purpose is to secure maintenance services that ensure compliance with environmental standards and operational efficiency at the base. The focus on detailed service expectations reflects the government's approach to systematic contract management.
    Attch 3 - CLS Solicitatioin Provision and Clauses FA440724QTW09.pdf
    The document outlines critical clauses and provisions related to federal Request for Proposals (RFPs) and grants, specifically for contractors engaging with the Department of Defense (DoD). It incorporates various compliance requirements, including whistleblower rights, cybersecurity protocols, and prohibitions against employing telecommunications equipment from specific nations. Key provisions encompass the need for contractors to ensure proper safeguarding of defense information and to comply with payment requirements through the Wide Area Workflow (WAWF). Additionally, the document emphasizes the importance of contractors offering accurate representations and disclosures regarding their business operations, especially concerning labor practices and federal tax compliance. The structure facilitates understanding by categorizing clauses into sections and detailing the specific requirements that apply to commercial products and services. Overall, the document serves to guide contractors in adhering to legal and regulatory frameworks while engaging with government acquisitions, thereby ensuring transparency and accountability in the procurement process.
    Attch1 - SOW Grease Trap Mx 28 Mar 25.pdf
    The Statement of Work details the requirements for cleaning and maintaining grease traps at various buildings within Scott AFB, IL. The contractor is responsible for providing labor, materials, and equipment to clean grease, fats, and oils, ensuring compliance with federal and state regulations, particularly in USDA food preparation areas. Work is to predominantly occur during standard hours, with provisions for emergency services outside of these times. Key tasks include physically cleaning grease traps and applying organic microorganisms to optimize waste decomposition. Monthly maintenance is mandated, including hand inoculation of sink drains and systematic removal of grease. Facilities are clearly outlined for both indoor and outdoor service, specifying electrical and tank requirements. The contract emphasizes safety and liability, requiring adherence to OSHA standards and providing a clear procedure for incident reporting and environmental compliance. Importantly, the document clarifies that this is a non-personal services contract, meaning the contractor retains complete control over their staffing and task execution. Overall, this RFP aims to establish clear guidelines for effective waste management and maintenance on military property, ensuring operational efficiency and environmental protection.
    RFQ - Grease Trap Solicitation - Scott AFB IL.pdf
    The 375th Contracting Squadron at Scott AFB, IL, issued a Request for Quotation (RFQ) for grease trap cleaning services, referenced as UF3S3524081AQ02. The contractor is required to provide all labor, transportation, and equipment to service grease traps in specified buildings, utilizing NAICS Code 562998. The targeted performance period spans from May 10, 2025, to September 30, 2029, with a mandatory site visit on April 24, 2025. Offer submissions must include specific elements such as a technical proposal, past performance examples, a pricing sheet, and a cover letter, all due by May 8, 2025. Offers must adhere to Federal Acquisition Regulations (FAR) guidelines, including registration in the System for Award Management (SAM). The evaluation criteria will focus on technical approach, past performance, and pricing, with emphasis on providing affordable and effective grease trap maintenance solutions. The government's best value determination will consider overall compliance with RFQ requirements, with the option for a single award based on the proposal's merit and pricing structure.
    RFQ Attch 1 - SOW - Grease Trap Mx 05 May 2025.pdf
    The Statement of Work outlines the requirements for a contractor to conduct accelerated grease liquefaction and digestion services at Scott AFB, IL. The contractor must provide labor, materials, and equipment to clean grease traps and employ microbial treatments to manage grease buildup in various facilities. Work is primarily scheduled during regular business hours but may also require off-hours attention. The contractor is responsible for ensuring compliance with environmental and safety regulations, including OSHA standards, and will assume liability for any accidents or spills that occur during operations. The contractor will utilize scheduled enzyme treatments and a range of microorganisms to maintain grease traps and must perform monthly inspections and cleanings of specified facilities. A detailed list of indoor and outdoor grease trap locations is provided, including the frequency of service and equipment requirements. Importantly, contractors must adhere to stringent security protocols, including background checks for personnel and compliance with the REAL ID Act. The intent of this project is to ensure operational efficiency and environmental compliance within military facilities, emphasizing safety, regular maintenance, and proper waste management procedures.
    RFQ Attch 2 Pricing Sheet FA440724QTW09 Revised 05.05.2025.xlsx
    This document outlines a request for proposal (RFP) related to the cleaning and maintenance of grease traps at various buildings on Scott Air Force Base. It specifies the base year from May 15, 2025, to May 14, 2026, followed by three option years and a potential six-month extension. The contract includes a list of cleaning services required for both indoor and outdoor grease traps of various sizes located across multiple facilities. Each line item details the building location, quantity, and cleaning frequency, with provisions for monthly enzyme treatments of all grease traps. The consistent format throughout the document indicates a structured approach to service delivery across multiple years, emphasizing the ongoing need for maintenance and environmental hygiene compliance. Proposals must be submitted by May 8, 2025, by 1 PM CST. This RFP highlights the federal government's commitment to maintaining operational standards and managing waste effectively in government facilities.
    RFQ Grease Trap Follow On.pdf
    The document outlines a Request for Quotation (RFQ) by the 375th Contracting Squadron at Scott AFB, seeking offers for grease trap cleaning services from contractors. The project entails cleaning and maintaining indoor and outdoor grease traps at specified buildings, with detailed service requirements specified in the Performance Work Statement (PWS). The RFQ cites relevant NAICS and PSC codes, offers a timeline for service from May 2025 to September 2029, and establishes a submission deadline for proposals on May 2, 2025. Interested vendors are encouraged to participate in a site visit on April 24, 2025, to assess conditions before bidding. Proposals must include specific documentation such as a technical proposal, pricing sheet, and past performance information to demonstrate qualifications. The selection will be based on price and technical evaluation criteria, ensuring compliance with outlined requirements. The RFQ emphasizes the need for active registration in SAM, adherence to the REAL ID Act for base access, and addresses potential conflicts of interest. Overall, the RFQ aims to secure responsive bids for essential maintenance services at federal facilities, ensuring operational efficiency and compliance with federal standards.
    Updated RFQ Grease Trap Follow On.pdf
    The document is a Request for Quotation (RFQ) issued by the 375th Contracting Squadron at Scott Air Force Base for grease trap cleaning services. The RFQ outlines the requirements for vendors to provide labor, equipment, and transportation for the cleaning and enzyme treatment of various grease traps in designated buildings. The contract will utilize NAICS Code 562998 and requires interested contractors to register in the System for Award Management (SAM). Proposals are due by May 6, 2025, with a performance period spanning from May 10, 2025, to September 30, 2029. A pre-bid site visit is scheduled for April 24, 2025. Submission requires a cover letter, technical proposal, pricing sheet, and past performance examples, with rigorous evaluation criteria focusing on technical capability, past performance, and price reasonableness. Offerors must understand the contract's obligations and comply with security requirements for base access. The evaluation process emphasizes a best-value determination, ensuring that technical solutions align with pricing and past performance metrics, reflecting the government’s commitment to obtaining quality services effectively and efficiently.
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    Grease Trap Renewal
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