W065--Equipment Lease and Maintenance for Mailing, Shipment Tracking, Proof of delivery Receiving Services for Mailroom and Warehouse.
ID: 36C26225Q0288Type: Sources Sought
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF262-NETWORK CONTRACT OFFICE 22 (36C262)Gilbert, AZ, 85297, USA

NAICS

Office Machinery and Equipment Rental and Leasing (532420)

PSC

LEASE OR RENTAL OF EQUIPMENT- MEDICAL, DENTAL, AND VETERINARY EQUIPMENT AND SUPPLIES (W065)

Original Source

https://sam.gov/opp/827e8f7de6004a0aa7c1c424d84827b6/view
Timeline
    Description

    The Department of Veterans Affairs (VA) is seeking qualified vendors to provide equipment lease and maintenance for mailing, shipment tracking, and proof of delivery services at the Jerry L. Pettis VA Medical Center in Loma Linda, California. The procurement involves leasing a digital mailing system and package tracking equipment/software, with a focus on compliance with USPS and VA standards, to enhance the efficiency of mail operations. This initiative is critical for managing high-volume mail processing and ensuring continuity of operations, with a lease period starting from April 1, 2025, and extending through four optional years. Interested parties must submit their capabilities, business size information, and pricing by January 10, 2025, to the Contracting Officer, Anette Doan, at Anette.Doan@va.gov.

    Point(s) of Contact
    Anette DoanContracting Officer
    (562) 766-2200
    Anette.Doan@va.gov
    Files
    Title
    Posted
    36C26225Q0288.docx
    The Department of Veterans Affairs (VA) is soliciting information through a Sources Sought Notice for leasing and maintaining equipment related to mailing, shipment tracking, and proof of delivery services for its mailroom and warehouse at the Jerry L. Pettis VA Medical Center in Loma Linda, California. This request seeks potential vendors to submit their capabilities for providing a digital mailing system, package tracking software, and associated services. The lease is proposed for a base year with four additional option years, commencing April 1, 2025. Key requirements include a digital mailing system that automates postage assignment for various mail types and ensures compliance with USPS and VA mail processing standards. Additionally, the VA seeks parcel tracking equipment and software with features like signature capture and technical support. The document outlines expected features, service performance, and maintenance support, emphasizing a timely response and disaster recovery capabilities. This sources sought notice functions as an information-gathering exercise to assess possible vendors for an upcoming solicitation, thus aiding the VA in informed acquisition decisions while ensuring compliance with federal regulations and standards.
    RFI 36C26224Q0288 Fortis Mailroom Equipment Due 1-10-2025 at 11am.pdf
    The Department of Veterans Affairs (VA) has issued a Request for Information (RFI) to identify potential sources for leasing mail metering and tracking equipment for the Loma Linda Health Care System. The RFI is intended for information and planning purposes only, not as a solicitation. The required equipment includes a digital mailing system capable of efficiently managing high-volume mail, meeting USPS and VA standards. The lease will cover a base year (April 2025 - March 2026) with four optional years. Key features requested include USPS shape-based compliant metering, multi-carrier shipping capability, and comprehensive tracking systems, including software for parcel delivery. Vendors must also provide installation, training, support, and timely maintenance to ensure continuous operations. Interested parties are required to submit information about their business size, capabilities, and pricing by January 10, 2025. The responses will inform future acquisition decisions, which could lead to a formal solicitation announcement following this RFI. This initiative reflects the VA’s commitment to enhancing mail operations within its facilities.
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