W912L725Q0528 278TH ACR LODGING AND MEALS HSAD TN
ID: W912L725Q0528Type: Combined Synopsis/Solicitation
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE ARMYW7N1 USPFO ACTIVITY TN ARNGNASHVILLE, TN, 37204-1502, USA

NAICS

Hotels (except Casino Hotels) and Motels (721110)

PSC

HOUSEKEEPING- FOOD (S203)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/c2ec97fd664744c897e49155e238aecc/view
Timeline
    Description

    The Department of Defense, through the Army National Guard, is soliciting quotes for lodging and meal services for the 278th ACR OSS Mobilization, scheduled from May 27 to May 30, 2025, in Knoxville, Lebanon, Columbia, and Ashland City, Tennessee. The procurement requires the provision of 12 single and 230 double hotel rooms, along with meal services totaling 912 meals, including buffet-style breakfast and dinner, adhering to military per diem rates. This opportunity is designated as a Total Small Business Set-Aside under NAICS code 721110, emphasizing the importance of quality accommodations and meal services for military personnel during their mobilization training. Interested vendors must submit their pricing and rooming list in the specified Excel format by May 16, 2025, and can direct inquiries to Rhonda Lien at rhonda.m.lien.civ@army.mil or Teresa Baxter at teresa.a.baxter.civ@army.mil.

    Files
    Title
    Posted
    278TH ACR OSS RFQ MEAL ROSTER.xlsx
    This document outlines a series of meal delivery requirements for a government contract, specifically for a vendor to provide meals at an armory. It specifies the meal types, quantities, delivery schedules, and accompanying service items for breakfast and dinner over several days from May 27 to May 30, 2025. The total planned meals amount to 135 breakfasts and 135 dinners for one location and 24 breakfasts and 24 dinners for another site. Each breakfast must include specific menu items, serving sizes, and beverage provisions, while dinners require a selection of meat, vegetables, bread, dessert, and beverage. The vendor is responsible for the delivery and provision of single-use items such as plates and utensils and must adhere to specified serving times. The document requests communication with a designated point of contact, Rhonda Lien, for any inquiries, reflecting a typical structure found in government Requests for Proposals (RFPs) and contracts aimed at ensuring compliance with food service standards and logistics for federal projects.
    PWS 278th HSAD Task Force 2 Lodging and Meals 27 MAY 202 (1).docx
    The Performance Work Statement (PWS) outlines the requirements for the provision of lodging and meals for the 278th Task Force 2 during their pre-deployment training in Tennessee, scheduled from May 27 to May 30, 2025. The contractor is tasked with supplying accommodations at specified locations (Knoxville, Lebanon, Columbia, Ashland City) and catering for meals, including dinner on the first day and breakfast on following days. A total of 12 single and 230 double hotel rooms must be secured. Meals must be buffet-style, delivered to the hotels, and adhere to the military per diem rate. Quality control measures are established to monitor service delivery, with a particular focus on inspection criteria for lodging and meal quality. The document emphasizes compliance with security and safety regulations, including background checks for contractor personnel. It also mandates contractor attendance at performance reviews and outlines a zero-tolerance policy regarding trafficking in persons. Overall, the PWS serves as a comprehensive guide for the contractor to meet government standards in supporting military personnel during their mobilization training.
    RFQ UPDATED Hotel Roster.xlsx
    The document is a template used for managing room bookings for military personnel during a specific event, with key oversight by Mrs. Rhonda Lien. It requires information about service members (SMs), including names, ranks, and genders, while distinguishing between single and double room accommodations, specified by color coding. The document lists expected room types, unit prices, total rooms, and check-in/check-out dates spanning from May 27 to May 30, 2025. It highlights critical warnings such as gender mismatches within room assignments and large rank gaps that may complicate occupancy arrangements. Notably, there are placeholders for inputting total prices, which currently show as $0.00, indicating that actual costs have not yet been filled in. The overall purpose revolves around organizing lodging logistics for military personnel related to federal or government-sanctioned events, emphasizing proper delegation, communication, and adherence to military accommodation protocols. This structured approach aids in maintaining accountability and ensures comfortable arrangements for service members attending the event.
    SOLICITATION REQUEST FOR QUOTE 278TH ACR HSAD 27-31 MAY.docx
    The document is a Request for Quote (RFQ) for the provision of lodging and meals for the 278th ACR OSS Mobilization in Knoxville, Lebanon, Columbia, and Ashland City, TN, from May 27 to May 30, 2025. It is designated as a Small Business set-aside under NAICS code 721110, with a size standard of $40 million. The contractor must provide 12 single and 230 double rooms across four locations, ensuring accommodations within 30 miles of each armory. Requirements include meal services (270 dinners, 912 total meals), preference for hotels with free breakfast, and adherence to military per diem rates. Specific delivery times for meals and accommodations need to be confirmed. The contract emphasizes quality control, with evaluations based on technical compliance and pricing. The successful vendor will be bound by various federal regulations, including the Service Contract Act wage determinations. The process includes submission of a rooming list and cost estimates in an Excel format by May 16, 2025, with award notifications communicated electronically. Additionally, all proposals must comply with specific security and operational standards stipulated in the Performance Work Statement (PWS) to ensure effective and safe service delivery during the mobilization period.
    Lifecycle
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    W912L725Q0528 278TH ACR LODGING AND MEALS HSAD TN
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    Combined Synopsis/Solicitation
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