V222--Wheelchair and Stretcher Van Transport Services (VA-25-00003026) for Syracuse VAMC
ID: 36C24225Q0008Type: Presolicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF242-NETWORK CONTRACT OFFICE 02 (36C242)ALBANY, NY, 12208, USA

NAICS

Special Needs Transportation (485991)

PSC

TRANSPORTATION/TRAVEL/RELOCATION- TRAVEL/LODGING/RECRUITMENT: PASSENGER MOTOR CHARTER (V222)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/1a9abd9d71d74fcc9c4b9448c7ea3bec/view
Timeline
    Description

    The Department of Veterans Affairs is seeking contractors to provide wheelchair and stretcher van transport services for eligible veterans at the Syracuse Veterans Affairs Medical Center (VAMC). The procurement aims to ensure reliable transportation for veterans to and from medical appointments, with a focus on maintaining safety, comfort, and compliance with established regulations. The contract, valued at approximately $19 million, will commence on November 1, 2024, and includes multiple option years. Interested parties can contact Contracting Officer Michelle Harsch at michelle.harsch@va.gov for further details regarding the solicitation and requirements.

    Point(s) of Contact
    Michelle HarschContract Specialist
    (716) 862-7373
    Michelle.Harsch@va.gov
    Files
    Title
    Posted
    36C24225Q0008_1.docx
    The presolicitation notice announces a request for quotes (RFQ) for wheelchair and stretcher van transport services for the Syracuse Veterans Affairs Medical Center (VAMC), with the solicitation number 36C24225Q0008 expected to be posted around August 12, 2024. Responses are due by September 9, 2024, at 2:00 PM Eastern Time, and the contract is set aside for small business administration (SBA) entities. Contact for further information is Contract Specialist Michelle Harsch, reachable at Michelle.Harsch@va.gov.
    36C24225Q0008.docx
    The document outlines a solicitation for wheelchair and stretcher van transport services for veterans via the Department of Veterans Affairs (VA) at the Syracuse Veterans Affairs Medical Center (VAMC). The contractor will provide transportation for eligible veterans from various locations, adhering to specific schedules and requirements outlined in a Statement of Work. The contract details include performance periods starting November 1, 2024, and extending through multiple option years, with a total award amount of $19 million. Key services include a flat payment structure for trips, defined compensation rates based on mileage for longer distances, and specific protocols for wait times and patient management. The contractor must maintain vehicles that comply with safety and comfort standards and may transport multiple patients in a single trip. Additional administrative requirements emphasize customer service, timely communication with veterans, and a responsive approach to service requests. Compliance with laws and regulations, including the Service Contract Labor Standards, is mandatory. The document serves the dual purpose of specifying contract requirements and ensuring that transport services meet the needs of veteran beneficiaries efficiently and safely.
    36C24225Q0008 0001.docx
    This document serves as Amendment 0001 to a solicitation issued by the Department of Veterans Affairs, specifically modifying the Statement of Work related to transportation services for patients. The adjustment primarily involves the compensation structure for contractors who provide transport to and from medical appointments. Payment is now based on a flat rate calculated per trip mileage, with specific conditions outlined for cancellations: 50% of the flat rate for cancellations while en route, and 100% if canceled after arrival at the pickup point. Additionally, all flat rates encompass associated costs like tolls and fuel without the possibility of separate reimbursements. Mileage will be verified using Bing Maps, ensuring charges reflect the shortest route. This amendment clarifies the contractor's obligations regarding payment and operational procedures, reinforcing control over transportation costs and maintaining standards for patient transport services.
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