V225--Non-Emergency Ambulance Service Harry S Truman Columbia VAMC
ID: 36C25525Q0464Type: Presolicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF255-NETWORK CONTRACT OFFICE 15 (36C255)LEAVENWORTH, KS, 66048, USA

NAICS

Ambulance Services (621910)

PSC

TRANSPORTATION/TRAVEL/RELOCATION- TRAVEL/LODGING/RECRUITMENT: AMBULANCE (V225)

Original Source

https://sam.gov/opp/336869d9f4274cb186b5018da0552150/view
Timeline
    Description

    The Department of Veterans Affairs is seeking qualified contractors to provide non-emergency ambulance services for the Harry S. Truman Memorial Veterans’ Hospital in Columbia, Missouri. The procurement involves an Indefinite Delivery Indefinite Quantity (IDIQ) contract that requires 24/7 availability of various ambulance services, including Stretcher Transports, Basic Life Support (BLS), Advanced Life Support (ALS), and Critical Care Transport (CCT), ensuring compliance with federal, state, and local regulations. This service is crucial for the safe and efficient transportation of veterans, who rely on these services for access to medical care, with the contract expected to last until September 21, 2030. Interested parties should contact Lisa A. Buchanan at lisa.buchanan1@va.gov or call 913-946-1990 for further details and to discuss the submission of quotes.

    Point(s) of Contact
    Buchanan, Lisa AContract Specialist
    (913) 946-1990
    lisa.buchanan1@va.gov
    Files
    Title
    Posted
    36C25525Q0464_1.docx
    This presolicitation notice pertains to a request for bids (RFP) for Non-Emergency Ambulance Services at the Harry S Truman Columbia VA Medical Center (VAMC) in Missouri, under solicitation number 36C25525Q0464. Scheduled for release on or around August 4, 2025, the solicitation is designated as unrestricted and falls under the NAICS Code 621910, which covers ambulatory services. Responses are due by August 21, 2025, at 10:00 AM CT, and the contracting office is located in Leavenworth, KS. The primary point of contact for potential bidders is Lisa A. Buchanan, whose email is provided for inquiries. The notice emphasizes the importance of this service in supporting veteran healthcare and outlines the procedural steps for interested contractors to submit their bids. Additionally, the agency's URL offers further details regarding the VA facility involved.
    36C25525Q0464.pdf
    The file outlines a Request for Quotes (RFQ) from the Department of Veterans Affairs for providing Non-Emergency Ground Ambulance Services for the Harry S. Truman Memorial Veterans’ Hospital. This solicitation involves an Indefinite Delivery Indefinite Quantity (IDIQ) contract expected to last five years, with the potential for individual task orders as needed. The overarching goal is to transport veterans safely and efficiently, offering various ambulance service levels including Basic Life Support (BLS) and Advanced Life Support (ALS), ensuring compliance with regulatory standards. Key requirements include 24/7 service capability, appropriate certifications for personnel, and specific operational protocols such as patient transport safety and adherence to a Quality Control Plan (QCP). The document also specifies invoicing procedures using the VetRide Vendor Portal, service performance metrics, and establishes penalties for non-compliance. The financial aspect of the contract outlines anticipated service costs over three fiscal periods, though final prices will be determined through task orders. The RFQ emphasizes the importance of maintaining high standards in service delivery while upholding veteran care quality and safety, reflecting the government's commitment to veterans' healthcare needs.
    Attachment A_ Ambulance Ground Service.docx
    The government document outlines the requirements for contractors providing Critical Care Transport (CCT) services as part of a federal procurement process. Offerors must confirm their capability to transport specific drugs and equipment necessary for patient care, including medications such as amiodarone, insulin, and morphine, along with essential medical equipment like portable ventilators and IV pumps capable of managing multiple drips. The form also specifies monitoring equipment requirements, including continuous EKG and blood pressure monitoring capabilities. A signature from an authorized company representative is mandatory to validate compliance with these criteria, ensuring that providers can adequately support critical and urgent medical transport needs within the specified EMS regions. The document emphasizes the importance of operational readiness and the provision of adequate medical resources to meet rigorous patient care standards in CCT scenarios.
    Attachment B_ Ambulance Ground Service.docx
    The Veterans Transportation Service (VTS) outlines Standard Operating Procedures for patient transport, focusing on infection control, particularly during the COVID-19 pandemic. It emphasizes following CDC guidelines on the use of Personal Protective Equipment (PPE) for both routine and COVID-19 patient transports. PPE requirements include face masks, eye protection, gloves, and gowns, depending on the exposure risk. The document stipulates that all passengers must wear masks, with protocols for refusing transport if they do not comply. Post-transport, VTS vehicles must undergo rigorous disinfection procedures, which include air ventilation and cleaning of all surfaces with EPA-approved disinfectants. Operators are instructed on the proper donning and doffing of PPE, emphasizing hygiene throughout the process. The document also underscores the requirement for operators to report potential COVID-19 exposures and adhere to local health authority guidelines for monitoring. Overall, this protocol reflects the commitment of the VTS to maintain safety and health standards during patient transport, ensuring that both personnel and patients are protected from infectious diseases through procedural reminders and strict compliance measures. The procedures specified are vital for securing the health and safety of veterans and adhering to federal health regulations.
    Wage Determination by reference.docx
    This document provides a reference to U.S. Department of Labor (USDOL) wage determinations incorporated into a federal contract under the Service Contract Act. It details specific counties in Missouri and Illinois, along with their corresponding wage determination numbers, revision dates, and the applicability of relevant regulations. The document asserts that contractors must pay service employees at least the minimum wages and offer fringe benefits as dictated by these wage determinations. It highlights the required adherence to FAR clauses related to the Service Contract Act, emphasizing that these wage determinations are integral to the contract terms. Additionally, it outlines how to access the full text of these determinations online and states that employees must be compensated for time spent driving for services related to the contract. The overarching purpose is to ensure compliance with wage standards and labor regulations in government contracting, reflecting the government's commitment to fair labor practices.
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