Health Insurance Services for U.S. Mission in France
ID: 19FR6325R0001Type: Solicitation
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFUS EMBASSY PARISWASHINGTON, DC, 20520, USA

NAICS

Direct Health and Medical Insurance Carriers (524114)

PSC

MEDICAL- GENERAL HEALTH CARE (Q201)

Original Source

https://sam.gov/opp/3de06876479f40f08d2937462452c08c/view
Timeline
    Description

    The U.S. Department of State, through the U.S. Embassy in Paris, is soliciting proposals for health insurance services for locally employed staff, retirees, and their eligible dependents in France under Request for Proposals number 19FR6325R0001. The contract will cover medical, maternity, disability, and death benefits, with a focus on providing supplemental coverage for those affiliated with the French Social Security system. This procurement is crucial for ensuring the well-being of U.S. government employees abroad and maintaining compliance with federal contracting regulations. Proposals must be submitted electronically by November 20, 2024, at 16:00, and interested parties should contact Stanislas Parmentier at parmentiers@state.gov or Dominique Mazier at MazierD@state.gov for further inquiries.

    Point(s) of Contact
    Stanislas PARMENTIER
    0033143122222
    parmentiers@state.gov
    Dominique MAZIER
    33143122487
    MazierD@state.gov
    Files
    Title
    Posted
    Attachment A-1 Medical Pricing-Categories C and D.pdf
    The solicitation reference 19FR6325R0001 outlines various healthcare options available to retirees, riffed employees, and their dependents. It details different categories based on affiliations to French Social Security, specifically categorizing members into groups like retirees aged up to 69, 70-80, and over 81, along with their spouses and children. The document provides a comprehensive list of premium rates for both basic and high options, indicating that the estimated premium per month is €0.00 for all categories. The structure of the document includes multiple sections outlining the general healthcare options available, differentiated by function and member eligibility, capturing key demographic details for each group. The intent of this solicitation is to streamline the understanding of medical coverage pricing for specific member categories, ensuring clarity in the procurement process for these health benefits. By categorizing members and establishing a clear framework for the available healthcare options, the document serves as a guiding reference for responding to the RFP, highlighting crucial information for potential bidders to consider when submitting proposals.
    Attachment A-Medical Pricing-Categories A and B.pdf
    The document outlines the pricing and premiums for medical coverage related to Solicitation reference 19FR6325R0001, focusing on employees affiliated and not affiliated with French Social Security. It categorizes members into two main types, A and B, with subcategories detailing options for employees, spouses, and children. Category A includes options for employees and their families who are affiliated with French Social Security, distinguishing between basic and high options, with specific monthly premiums listed. Category B pertains to employees and families not affiliated with Social Security, including similar premium options. There are provisions for the total costs for twelve months, with a note that contributions for spouses and children's coverage are handled separately and are not included in the total estimates. The file serves as part of a federal request for proposals (RFP), aiming to solicit and outline the commitments for medical coverage under the current contract, supporting the health needs of U.S. Mission staff abroad.
    Attachment B - STATISTICS.pdf
    The document presents an analysis of health insurance statistics for an 8-month period in 2024, encompassing demographic information, financial contributions, and benefit expenditures. It details participant demographics, showing the distribution of members by age and gender, with a total enrollment of 707.9 individuals. Financial data indicate both contributions and benefits paid, reflecting a total contribution of €448,606 against €306,423 in benefits, resulting in a shortfall of €13,584. A consumer study highlights trends in health expenses, with significant spending on dental and optical services, and a noticeable increase in average reimbursements for hospital stays compared to prior years. The analysis also addresses out-of-pocket expenditures, revealing a shift in coverage patterns. Overall, this assessment serves as a vital tool for evaluating the efficacy of health insurance options and understanding consumer behaviors, vital for inform federal and state-level grant and RFPs aimed at enhancing public health initiatives.
    Attachment C - Prevoyance Results.xlsx
    The document outlines financial and risk management details for the US Embassy in France, focused on various contracts related to sick leave and death provisions. The data presented includes gross and net spending rates along with a breakdown of charges, balances, and provisions from the years 2018 to 2022. A total of $111,368 is reported for payments related to sick leave and death, with variations in gross and net spending. Key figures indicate that for contract ID 0LV9959, sick leave expenses amounted to $7,906 gross and $6,878 net, while for contract ID 6009827, gross sick leave spending was $41,429 and net was $36,043. The death provisions also show discrepancies, with a notable figure of $50,605 gross for contract ID 0LV9959 yielding a net of $44,026. The document's overarching goal is to provide a transparent account of the financial commitments associated with employee benefits and mortality-related costs, indicating the embassy's accountability in managing federal funds within the framework of government RFPs and grants. These figures assist in evaluating the financial implications necessary for future planning and budgeting.
    Letter RFP 19FR63225R0001.pdf
    The U.S. Embassy in Paris is soliciting proposals for health and life insurance coverage for locally employed staff under Request for Proposals number 19FR6325R0001. The embassy is looking for off-the-shelf plans that comply with specified minimum benefit levels. Offers will be evaluated based on price, with awards potentially made without discussions unless necessary. Proposals must be submitted electronically by November 20, 2024, at 16:00, in specific file formats and sizes, and incomplete submissions will not be accepted. Prospective offerors must complete required documentation, including SF-33, a pricing schedule, and compliance certifications. Additionally, an IRS Form W-14 must be submitted to ensure compliance, and offerors must be registered in the System for Award Management (SAM) at the time of proposal submission. This RFP outlines the embassy's intent to secure insurance coverage while adhering to federal contracting regulations and the importance of proper documentation and registration for eligibility.
    SF-30 Amendment A0001.pdf
    The document is an amendment to a government solicitation issued by the U.S. Department of State for contract services related to health and life insurance for local employees in France. It provides responses to multiple questions from potential offerors regarding the solicitation, which is referenced as 19FR6325R0001. The key changes include clarifications on employee demographics, contract award timelines, and service requirements, maintaining that all offers must be submitted by 16:00 hours on November 20, 2024. The anticipated start date for the awarded contract is January 1, 2025, to coincide with effective changes in health and life insurance offerings. It highlights that all services will be billed and paid in Euros, emphasizing the requirement for offerors to provide unified proposals for both health and life insurance services. The amendment reinforces that the competitive bidding process follows FAR regulations without malfeasance towards the current contractor. Overall, the purpose is to ensure transparency and accessibility of information for potential bidders, facilitating informed submissions and compliance with federal procurement practices.
    Solicitation ref. 19FR6325R0001.pdf
    The document outlines a request for proposals (RFP) issued by the U.S. Government for health and life insurance services, specifically aimed at covering locally employed staff in France, including their eligible dependents. The solicitation specifies various categories of employees eligible for coverage, including Official Residence Employees and retirees, while detailing the insurance benefits provided, such as medical, maternity, disability, and death benefits. Key provisions include a structured cost-sharing model between employer and employees, varying by employee classification, alongside stipulations for premium adjustments based on affiliation with the French Social Security system. The contract will last twelve months with a minimum of ten employees guaranteed coverage and a maximum of five hundred. The proposal must include specific pricing information, categorization of services, and conditions under which benefits are applicable. Additionally, it necessitates the contractor to provide informative brochures summarizing coverage details to employees. The document serves as a comprehensive guideline, ensuring proper service delivery while adhering to the laws governing employee health benefits in France, demonstrating the U.S. Government's commitment to fulfilling obligations to its local workforce.
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