Presolicitation Notice - Replace FPC Food Service Coolers and Freezers
ID: 15B41125B00000001Type: Presolicitation
Overview

Buyer

JUSTICE, DEPARTMENT OFFEDERAL PRISON SYSTEM / BUREAU OF PRISONSFCI PEKINPEKIN, IL, 61554, USA

NAICS

Plumbing, Heating, and Air-Conditioning Contractors (238220)

PSC

REPAIR OR ALTERATION OF PENAL FACILITIES (Z2FF)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/b9b3eceaa7ad4330a2255dc8b873826c/view
Timeline
    Description

    The Department of Justice, Federal Bureau of Prisons, is soliciting bids for the replacement of food service coolers and freezers at the Federal Correctional Institution (FCI) in Pekin, Illinois. This project requires contractors to furnish all necessary equipment, materials, and labor to complete the installation in accordance with the provided specifications, with a project magnitude estimated between $100,000 and $250,000. The selected contractor will be responsible for adhering to strict safety and security protocols, as well as ensuring compliance with federal regulations regarding refrigerants, particularly the transition from R-404A to approved alternatives. Interested small businesses must submit their bids by November 24, 2025, at 2:00 PM CST, and are encouraged to contact Gary Kurtz at Gkurtz@bop.gov for further information and to confirm their SAM registration.

    Point(s) of Contact
    Gary Kurtz
    30934685881059
    Gkurtz@bop.gov
    Files
    Title
    Posted
    15B41125B00000001 - Solicitation.pdf
    This government solicitation (15B41125B00000001) is an Invitation for Bid (IFB) issued by the Federal Bureau of Prisons, FCI Pekin, for the "Replace FPC Food Service Coolers and Freezers" project in Pekin, Illinois. The project, with a magnitude between $100,000 and $250,000, requires the selected contractor to provide all materials, labor, and equipment according to the Statement of Work and Drawings. Key requirements include commencing work within 10 calendar days of notice to proceed and completing it within 300 calendar days, with liquidated damages of $958.40 per day for delays. Contractors must submit bid, performance, and payment bonds, and adhere to specific insurance, security, and privacy requirements, including criminal history checks for all personnel. The contract outlines procedures for submittals, payments, pre-construction conferences, progress meetings, and closeout, emphasizing compliance with federal regulations and institutional policies.
    15B41125B00000001 0001 Amendment 1.pdf
    Amendment 0001 modifies solicitation number 15B41125B00000001, issued by the Federal Bureau of Prisons, FCI Pekin. This amendment, effective November 6, 2025, extends the solicitation closing date and time to November 24, 2025, at 14:00 CT US/Central. It also includes responses to RFI No. 1 and Amendment No. 1 to the Statement of Work. Offerors must acknowledge receipt of this amendment to ensure their offers are considered. All other terms and conditions of the original solicitation remain unchanged. The document outlines the structure of the solicitation, including sections for the commodity/services schedule, special contract requirements, contract clauses, attachments, solicitation provisions, and representations and certifications.
    25Z4AA8 SOW Amendment 1.pdf
    The Federal Bureau of Prisons (FBOP) at FCI Pekin is seeking a contractor for Project 25Z4AA8, focused on removing and replacing evaporators, condensers, refrigerant, and drain lines. The project requires experienced professionals to handle all aspects from delivery and installation to testing and startup, including the safe recovery of existing refrigerant. The contractor is responsible for providing brand-name or equivalent equipment, ensuring compatibility, and adhering to strict specifications. In-house staff will handle tasks like building Unistrut racks and installing a new concrete pad. The document outlines comprehensive procedures for contractor use of premises, personnel and equipment security, execution of work, project meetings, submittals, contract management, temporary facilities, safety, cleaning, substitutions, quality assurance, product handling, warranties, and project closeout, all under the oversight of the FBOP Contracting Officer and their Representative.
    25Z4AA8 Statement of Work.pdf
    Blank NICS form.docx
    The Federal Bureau of Prisons (BOP) requires individuals to complete an NCIC (National Crime Information Center) criminal history check before entering or serving at any BOP facility, or obtaining volunteer/contract status. This form, available in both English and Spanish, authorizes the BOP to access an applicant's criminal background information. Refusal to provide the requested details may lead to denial of entry, volunteer, or contract status. The form collects personal information such as name, address, contact details, aliases, citizenship, Social Security Number, date and place of birth, sex, race, height, weight, eye and hair color. A Privacy Act Notice outlines the authority for collection, purposes (fitness for federal employment, contractual service, security clearance), and effects of non-disclosure, emphasizing that providing information is voluntary but essential for consideration.
    Instructions to Offerors with Past Performance and Banking Information Questionaire.pdf
    The Federal Bureau of Prisons (FBP) at FCI Pekin, IL, issued Solicitation No. 15B41125B00000001 for the replacement of FPC Food Service Coolers and Freezers. This 100% small business set-aside requires contractors to be registered in SAM under NAICS code 238220. Offers are due by November 17, 2025, at 2:00 PM CST. A non-mandatory pre-quotation conference and site visit is scheduled for October 22, 2025, at 9:00 AM CST, requiring NCIC background checks for attendees by October 15, 2025. Offerors must submit specific forms, including SF-1442, commodity schedule, cost breakdown, and various FAR provisions. Additionally, past performance information, including three company references and a bank reference, must be submitted directly by the references to Gkurtz@bop.gov by the offer due date. All questions regarding the solicitation must be submitted by October 24, 2025, at 2:00 PM CST.
    Instructions to Offerors with Questionaires.pdf
    The Federal Bureau of Prisons (FBP) at FCI Pekin, IL, issued Solicitation No. 15B41125B00000001 for the replacement of FPC food service coolers and freezers. This 100% small business set-aside opportunity (NAICS Code 238220) requires contractors to be registered in SAM.gov. Offers are due by November 17, 2025, at 2:00 P.M. CST. A non-mandatory pre-quotation conference and site visit is scheduled for October 22, 2025, at 9:00 A.M. CST, requiring NCIC background checks with forms submitted by October 15, 2025. Offerors must submit specific forms, a cost breakdown, and past performance information, including at least three company/government references and one bank reference, directly to Gary Kurtz at Gkurtz@bop.gov by the offer due date. All questions regarding the solicitation must be submitted by October 24, 2025.
    Pre-Bid Meeting Minutes and Sign in.pdf
    The document details the Pre-Bid Site Visit Minutes for the "REPLACE FPC COOLERS AND FREEZERS" project at FCI Pekin, IL. The meeting's purpose was to familiarize contractors with the correctional setting and explain the solicitation, emphasizing that only formal amendments (SF-30) can change the solicitation. Key instructions for offerors include completing the SF-1442, submitting past performance information, and ensuring SAM registration with NAICS code 238220 (100% small business set-aside). Bids are due by November 17, 2025, at 2:00 PM CST, and must include a bid guarantee valid for 90 days. The project magnitude is between $100,000 and $250,000, with a 300-calendar-day performance period and liquidated damages of $958.40 per day for delays. Critical security and safety protocols are outlined, including NCIC background checks, tool accountability, prohibition of contact with inmates, and restrictions on clothing colors. Questions must be emailed to Gary Kurtz by October 24, 2025, at 2:00 PM CST.
    RFI No. 1 .pdf
    The U.S. Department of Justice, Federal Bureau of Prisons, Federal Correctional Institution Pekin, Illinois, issued a response to RFI No. 1 for Project 25Z4AA8, concerning the replacement of FPC Coolers and Freezers. The RFI addressed a contractor's query about the use of refrigerants, specifically R404A, which will be prohibited starting January 1, 2026, under the EPA AIM Act. The government confirmed that contractors are authorized to propose alternative refrigerants, listing R-454A, R-454C, and/or R-455A as acceptable options. An amended statement of work (SOW Amendment 1) reflecting these changes from R-404A and R-448A to the authorized alternatives has been posted with the RFI.
    WD IL20250003.pdf
    The General Decision Number IL20250003 outlines prevailing wage rates and fringe benefits for building and residential construction projects in Peoria and Tazewell Counties, Illinois. This document, updated on August 29, 2025, supersedes IL20240003 and includes specific wage determinations for various trades like boilermakers, bricklayers, carpenters, electricians, elevator mechanics, power equipment operators, ironworkers, laborers, painters, glaziers, cement masons, plumbers, pipefitters, roofers, sheet metal workers, and truck drivers. It details the applicability of Executive Orders 14026 and 13658, mandating minimum wage rates of $17.75 and $13.30 per hour, respectively, for covered federal contracts. The document also addresses requirements for paid sick leave under Executive Order 13706 and provides guidance on the wage determination appeals process, including contact information for the WHD Branch of Wage Surveys and the Branch of Construction Wage Determinations.
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