Replace FPC Food Service Coolers and Freezers
ID: 15B41125B00000001Type: Solicitation
Overview

Buyer

JUSTICE, DEPARTMENT OFFEDERAL PRISON SYSTEM / BUREAU OF PRISONSFCI PEKINPEKIN, IL, 61554, USA

NAICS

Plumbing, Heating, and Air-Conditioning Contractors (238220)

PSC

REPAIR OR ALTERATION OF PENAL FACILITIES (Z2FF)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/workspace/contract/opp/505d9ef7973742b48460012b616b2c47/view
Timeline
    Description

    The Department of Justice, Federal Bureau of Prisons, is soliciting bids for the replacement of food service coolers and freezers at the Federal Correctional Institution (FCI) in Pekin, Illinois. This project requires contractors to furnish all necessary equipment, materials, and labor to complete the installation in accordance with the provided specifications, with a project magnitude estimated between $100,000 and $250,000. The selected contractor will be responsible for adhering to strict safety and security protocols, as well as ensuring compliance with federal regulations regarding refrigerants, particularly the transition from R-404A to approved alternatives. Interested small businesses must submit their bids by November 24, 2025, at 2:00 PM CST, and are encouraged to contact Gary Kurtz at Gkurtz@bop.gov for further information and to confirm their SAM registration.

    Point(s) of Contact
    Gary Kurtz
    30934685881059
    Gkurtz@bop.gov
    Files
    Title
    Posted
    15B41125B00000001 - Solicitation.pdf
    This government solicitation (15B41125B00000001) is an Invitation for Bid (IFB) issued by the Federal Bureau of Prisons, FCI Pekin, for the "Replace FPC Food Service Coolers and Freezers" project in Pekin, Illinois. The project, with a magnitude between $100,000 and $250,000, requires the selected contractor to provide all materials, labor, and equipment according to the Statement of Work and Drawings. Key requirements include commencing work within 10 calendar days of notice to proceed and completing it within 300 calendar days, with liquidated damages of $958.40 per day for delays. Contractors must submit bid, performance, and payment bonds, and adhere to specific insurance, security, and privacy requirements, including criminal history checks for all personnel. The contract outlines procedures for submittals, payments, pre-construction conferences, progress meetings, and closeout, emphasizing compliance with federal regulations and institutional policies.
    15B41125B00000001 0001 Amendment 1.pdf
    Amendment 0001 modifies solicitation number 15B41125B00000001, issued by the Federal Bureau of Prisons, FCI Pekin. This amendment, effective November 6, 2025, extends the solicitation closing date and time to November 24, 2025, at 14:00 CT US/Central. It also includes responses to RFI No. 1 and Amendment No. 1 to the Statement of Work. Offerors must acknowledge receipt of this amendment to ensure their offers are considered. All other terms and conditions of the original solicitation remain unchanged. The document outlines the structure of the solicitation, including sections for the commodity/services schedule, special contract requirements, contract clauses, attachments, solicitation provisions, and representations and certifications.
    25Z4AA8 SOW Amendment 1.pdf
    The Federal Bureau of Prisons (FBOP) at FCI Pekin is seeking a contractor for Project 25Z4AA8, focused on removing and replacing evaporators, condensers, refrigerant, and drain lines. The project requires experienced professionals to handle all aspects from delivery and installation to testing and startup, including the safe recovery of existing refrigerant. The contractor is responsible for providing brand-name or equivalent equipment, ensuring compatibility, and adhering to strict specifications. In-house staff will handle tasks like building Unistrut racks and installing a new concrete pad. The document outlines comprehensive procedures for contractor use of premises, personnel and equipment security, execution of work, project meetings, submittals, contract management, temporary facilities, safety, cleaning, substitutions, quality assurance, product handling, warranties, and project closeout, all under the oversight of the FBOP Contracting Officer and their Representative.
    25Z4AA8 Statement of Work.pdf
    Blank NICS form.docx
    The Federal Bureau of Prisons (BOP) requires individuals to complete an NCIC (National Crime Information Center) criminal history check before entering or serving at any BOP facility, or obtaining volunteer/contract status. This form, available in both English and Spanish, authorizes the BOP to access an applicant's criminal background information. Refusal to provide the requested details may lead to denial of entry, volunteer, or contract status. The form collects personal information such as name, address, contact details, aliases, citizenship, Social Security Number, date and place of birth, sex, race, height, weight, eye and hair color. A Privacy Act Notice outlines the authority for collection, purposes (fitness for federal employment, contractual service, security clearance), and effects of non-disclosure, emphasizing that providing information is voluntary but essential for consideration.
    Instructions to Offerors with Past Performance and Banking Information Questionaire.pdf
    The Federal Bureau of Prisons (FBP) at FCI Pekin, IL, issued Solicitation No. 15B41125B00000001 for the replacement of FPC Food Service Coolers and Freezers. This 100% small business set-aside requires contractors to be registered in SAM under NAICS code 238220. Offers are due by November 17, 2025, at 2:00 PM CST. A non-mandatory pre-quotation conference and site visit is scheduled for October 22, 2025, at 9:00 AM CST, requiring NCIC background checks for attendees by October 15, 2025. Offerors must submit specific forms, including SF-1442, commodity schedule, cost breakdown, and various FAR provisions. Additionally, past performance information, including three company references and a bank reference, must be submitted directly by the references to Gkurtz@bop.gov by the offer due date. All questions regarding the solicitation must be submitted by October 24, 2025, at 2:00 PM CST.
    Instructions to Offerors with Questionaires.pdf
    The Federal Bureau of Prisons (FBP) at FCI Pekin, IL, issued Solicitation No. 15B41125B00000001 for the replacement of FPC food service coolers and freezers. This 100% small business set-aside opportunity (NAICS Code 238220) requires contractors to be registered in SAM.gov. Offers are due by November 17, 2025, at 2:00 P.M. CST. A non-mandatory pre-quotation conference and site visit is scheduled for October 22, 2025, at 9:00 A.M. CST, requiring NCIC background checks with forms submitted by October 15, 2025. Offerors must submit specific forms, a cost breakdown, and past performance information, including at least three company/government references and one bank reference, directly to Gary Kurtz at Gkurtz@bop.gov by the offer due date. All questions regarding the solicitation must be submitted by October 24, 2025.
    Pre-Bid Meeting Minutes and Sign in.pdf
    The document details the Pre-Bid Site Visit Minutes for the "REPLACE FPC COOLERS AND FREEZERS" project at FCI Pekin, IL. The meeting's purpose was to familiarize contractors with the correctional setting and explain the solicitation, emphasizing that only formal amendments (SF-30) can change the solicitation. Key instructions for offerors include completing the SF-1442, submitting past performance information, and ensuring SAM registration with NAICS code 238220 (100% small business set-aside). Bids are due by November 17, 2025, at 2:00 PM CST, and must include a bid guarantee valid for 90 days. The project magnitude is between $100,000 and $250,000, with a 300-calendar-day performance period and liquidated damages of $958.40 per day for delays. Critical security and safety protocols are outlined, including NCIC background checks, tool accountability, prohibition of contact with inmates, and restrictions on clothing colors. Questions must be emailed to Gary Kurtz by October 24, 2025, at 2:00 PM CST.
    RFI No. 1 .pdf
    The U.S. Department of Justice, Federal Bureau of Prisons, Federal Correctional Institution Pekin, Illinois, issued a response to RFI No. 1 for Project 25Z4AA8, concerning the replacement of FPC Coolers and Freezers. The RFI addressed a contractor's query about the use of refrigerants, specifically R404A, which will be prohibited starting January 1, 2026, under the EPA AIM Act. The government confirmed that contractors are authorized to propose alternative refrigerants, listing R-454A, R-454C, and/or R-455A as acceptable options. An amended statement of work (SOW Amendment 1) reflecting these changes from R-404A and R-448A to the authorized alternatives has been posted with the RFI.
    WD IL20250003.pdf
    The General Decision Number IL20250003 outlines prevailing wage rates and fringe benefits for building and residential construction projects in Peoria and Tazewell Counties, Illinois. This document, updated on August 29, 2025, supersedes IL20240003 and includes specific wage determinations for various trades like boilermakers, bricklayers, carpenters, electricians, elevator mechanics, power equipment operators, ironworkers, laborers, painters, glaziers, cement masons, plumbers, pipefitters, roofers, sheet metal workers, and truck drivers. It details the applicability of Executive Orders 14026 and 13658, mandating minimum wage rates of $17.75 and $13.30 per hour, respectively, for covered federal contracts. The document also addresses requirements for paid sick leave under Executive Order 13706 and provides guidance on the wage determination appeals process, including contact information for the WHD Branch of Wage Surveys and the Branch of Construction Wage Determinations.
    Similar Opportunities
    Replace Chillers 1, 2 & 3
    Buyer not available
    The Department of Justice, specifically the Federal Bureau of Prisons, is preparing to issue a solicitation for a firm-fixed-price construction contract to replace chillers 1, 2, and 3 at the Federal Detention Center in Miami, Florida. The project involves the professional installation, labor, materials, and equipment necessary for replacing the existing chillers and all associated HVAC components, including pumps, piping, valves, controls, and plumbing services. This upgrade is crucial for maintaining the facility's operational efficiency and comfort. The estimated project value ranges from $1,000,000 to $5,000,000, with the solicitation expected to be available around December 19, 2025. Interested contractors must be registered in the System for Award Management (SAM) and can direct inquiries to Jeffrey Kercheval at jkercheval1@bop.gov.
    FCI Milan - Emergency Surface Blowdown Heat Recovery/DA Controls
    Buyer not available
    The Department of Justice, through the Federal Bureau of Prisons, is soliciting bids for a construction contract focused on the Emergency Surface Blowdown Heat Recovery/DA Controls project at the Federal Correctional Institution (FCI) Milan in Michigan. The project entails providing a temporary Surge/Deaerator System to ensure continuous steam service, including the removal of an existing tank and installation of a new two-tank system with necessary piping, controls, and labor. This initiative is critical for maintaining operational efficiency and compliance with federal regulations in a correctional facility. Interested small businesses must submit their electronic bids by December 12, 2025, at 12:30 PM EST, and are encouraged to attend a pre-bid site visit on November 12, 2025. For further inquiries, contact Kevin Slone at kslone@bop.gov or 202-578-8617.
    Class B Water Testing Solicitation
    Buyer not available
    The Department of Justice, through the Federal Bureau of Prisons at the Federal Correctional Institution (FCI) Pekin, Illinois, is soliciting quotes for Class B Water Testing Services under solicitation number 15B41126Q00000003. The contractor will be responsible for collecting water samples, conducting IEPA Bac-T testing, completing necessary paperwork, and submitting results to the Illinois Environmental Protection Agency (IEPA) in compliance with state regulations. This procurement is critical for ensuring water quality and safety within the institution, with the contract structured as an indefinite delivery/requirements type, including a base year and up to four optional years, plus a potential six-month extension. Interested small businesses must submit their quotes electronically to Hans Frei at hfrei@bop.gov by December 19, 2025, at 4:00 PM CST, and must possess a valid IEPA Class B Water Operator’s License to be considered for the award.
    Emergency Acquisition - 2 x Lochinvar Brand Name or Equivalent Heat Exchangers
    Buyer not available
    The Department of Justice, specifically the Federal Bureau of Prisons at the Federal Correctional Institution (FCI) Pekin, is seeking to procure two Lochinvar brand name or equivalent heat exchangers through a sole source award to Capitol Group Inc. This urgent procurement is necessary to replace existing heat exchangers at FCI Pekin, highlighting the critical need for reliable space and water heating equipment in correctional facilities. The acquisition is being conducted under FAR 13.106-3(b)(3) due to the immediate nature of the requirement, and it falls under the NAICS code 423720. For further inquiries, interested parties can contact Gary M. Kurtz at Gkurtz@bop.gov or by phone at 309-346-8588 x1059, or Sarah McKnight at S1McKnight@bop.gov or 309-346-8588 x1054.
    2nd QTR FY 26 Kosher Menu Solicitation
    Buyer not available
    The Department of Justice, through the Federal Bureau of Prisons, is soliciting quotes for Certified Kosher subsistence items for the Federal Correctional Institution in Pekin, Illinois, for the second quarter of Fiscal Year 2026. Vendors are required to provide a range of kosher food items, adhering strictly to specified dietary requirements, with delivery scheduled between January 19 and January 30, 2026. This procurement is a total small business set-aside, emphasizing the importance of quality and compliance with kosher certification standards, as the government is willing to pay more for superior products. Interested vendors must submit their quotes via email to Hans Frei by December 11, 2025, at 3:00 PM CST, and ensure they are registered in the System for Award Management (SAM.gov) database to avoid disqualification.
    Replacement Sallyport Grill Low Project: 25Z5AA4-Revised
    Buyer not available
    The Department of Justice, specifically the Federal Bureau of Prisons, is seeking contractors for the Replacement Sallyport Grill project at the Federal Correctional Complex in Forrest City, Arkansas. The project involves the removal of the existing grill and the installation of a new custom-fabricated stainless steel grill that meets specific design and safety requirements, including electronic and manual locking mechanisms. This procurement is crucial for maintaining the security and operational integrity of the facility, emphasizing compliance with federal regulations and safety protocols. Interested contractors must submit their quotations by December 16, 2024, and can direct inquiries to Essie Burton at eburton@bop.gov or by phone at 870-494-4230.
    FCI Marion - Replace High Mast Light #4
    Buyer not available
    The Department of Justice, through the Federal Bureau of Prisons, is preparing to solicit bids for a construction contract to replace High Mast Light 4 at the Federal Correctional Institution (FCI) in Marion, Illinois. The project involves the removal of an existing 100-foot high mast pole and lighting fixture, followed by the installation of a new pole, cables, wires, and LED fixtures, all in compliance with local codes and specifications. This procurement is significant for maintaining safety and security lighting at the facility, with an estimated project value between $100,000 and $250,000. Interested small businesses must register in the System for Award Management (SAM) and monitor the Contract Opportunity website for the solicitation, expected to be posted around December 22, 2025. For further inquiries, potential bidders can contact Luke Bonner at lbonner@bop.gov.
    FCI Thomsons 2nd QTR Various Subsistence Food Items
    Buyer not available
    The Department of Justice, specifically the Federal Bureau of Prisons, is seeking qualified vendors to provide various subsistence food items for the Federal Correctional Institution (FCI) in Thomson, Illinois, as part of a total small business set-aside procurement. The solicitation encompasses a range of food products, including certified kosher foods, meats, and other subsistence items, with strict adherence to USDA grading and packaging standards. This procurement is crucial for ensuring the nutritional needs of the institution's population are met, with delivery scheduled between January 2 and January 16, 2026. Interested vendors must submit their quotes by 4:00 p.m. Central Standard Time on December 10, 2025, to Ashleigh Maike at amaike@bop.gov, and are encouraged to review the detailed specifications outlined in the solicitation document.
    FCI Bastrop 2Q FY-2026 Milk Requirement
    Buyer not available
    The U.S. Department of Justice, through the Federal Bureau of Prisons, is seeking quotations for the supply of milk to the Federal Correctional Institution (FCI) Bastrop, as outlined in Request for Quotation (RFQ) 15B50126Q00000008. The procurement requires weekly deliveries of skim milk in half-pint and five-gallon containers, starting January 6, 2026, and continuing through March 31, 2026. This opportunity is crucial for meeting the dietary needs of the institution's population, and the acquisition is unrestricted, allowing all qualified vendors to participate. Interested parties must submit their proposals via email to Magdeline Mirabal at mmirabal@bop.gov by December 8, 2025, at 10:00 a.m. EST, and must be registered in the System for Award Management (SAM) to be eligible for consideration.
    EMERGENCY REPAIR A/C SYSTEM DCB BUILDING- FCC Victorville
    Buyer not available
    The Department of Justice, specifically the Federal Bureau of Prisons, is preparing to issue a solicitation for a firm-fixed-price construction contract for the emergency repair of the A/C system at the DCB building within the Federal Correctional Complex (FCC) in Victorville, California. The project entails the removal of the existing A/C system and its replacement with a new system, with a performance period of 324 calendar days from the notice to proceed. This procurement is crucial for maintaining the operational integrity of the correctional facility, and the estimated project value ranges between $500,000 and $1 million. Interested small businesses must be registered in SAM.gov and can expect the solicitation to be available around December 16, 2025; for further inquiries, they may contact Patrick Ford at pford@bop.gov.