DA10--Intent to Sole Source - Elekta Mosaiq Software License
ID: 36C24126Q0102Type: Special Notice
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF241-NETWORK CONTRACT OFFICE 01 (36C241)TOGUS, ME, 04330, USA

NAICS

Software Publishers (513210)

PSC

IT AND TELECOM - BUSINESS APPLICATION/APPLICATION DEVELOPMENT SOFTWARE AS A SERVICE (DA10)

Original Source

https://sam.gov/workspace/contract/opp/1d76498ebb824adbab6d0b4f56dad8df/view
Timeline
    Description

    The Department of Veterans Affairs, Boston Healthcare System, intends to award a firm-fixed, sole source contract to Elekta Inc. for a one-year software license and support for Elekta Mosaiq radiation therapy software. The procurement aims to maintain and support the Mosaiq Oncology Information System (OIS), which has been in use for five years, ensuring accurate radiation dose delivery and facilitating the management of cancer treatment procedures. This software is critical during the transition to a new system in 2026 and is necessary for the conversion of legacy records, with Elekta being the sole provider of the required services and support in the United States. Interested parties may submit documentation to the primary contact, Kim McCarthy, at kim.mccarthy@va.gov by December 5, 2025, at 11:00 AM EST, for consideration in the market research process.

    Point(s) of Contact
    Kim McCarthyContract Specialist
    (774) 826-4806
    kim.mccarthy@va.gov
    Files
    Title
    Posted
    36C24126Q0102.docx
    The Department of Veterans Affairs, Boston Healthcare System, intends to award a firm-fixed, sole source contract to Elekta Inc. for a one-year software license and support for Elekta Mosaiq radiation therapy software. This notice, under FAR 6.103-1, is an intent to sole source, not a request for competitive proposals. The contract period of performance is from December 15, 2025, to December 14, 2026. Interested and responsible sources who believe they can provide the required supplies may submit detailed documentation to kim.mccarthy@va.gov by December 5, 2025, at 11:00 AM EST. The government will use this information for market research to determine if an unrestricted open-market procurement is feasible.
    P03_SSJ MJC_Redacted.pdf
    The Department of Veterans Affairs, VISN 1, Boston Healthcare System (BHS) Jamaica Plain campus, requires a one-year firm fixed price software license from ELEKTA for their Mosaiq radiation therapy software. This single-source acquisition is justified because Elekta Mosaiq was in use for five years and is necessary during the transition to a new software package in 2026, ensuring accurate radiation dose delivery for cancer treatment, facilitating procedure management, 3D visualization, scheduling, and electronic medical record data transfer. Additionally, the software is needed to assist with the conversion of five years of legacy records. Elekta is the sole OEM provider, offering proprietary remote support (IntelliMax) and being the only source for parts and service in the United States, with only Elekta technicians able to service the equipment. Market research confirmed Elekta as the sole provider, with no other results found for similar products or services. The Contracting Officer has approved this purchase in accordance with FAR 6.103-1(b).
    P09_Elekta SOW Final.docx
    The VA Boston Healthcare System seeks a one-year, firm-fixed-price contract for software license and support for Elekta MOSAIQ Radiation Therapy (523-26-1-7441-0020). The objective is to maintain and support the MOSAIQ OIS, used in the Jamaica Plain Oncology department for five years. The contract, from December 15, 2025, to December 14, 2026, requires the vendor to provide certified technicians, software downloads, upgrades, patches, and maintenance. Field service agents must comply with strict security protocols, including identification and escort procedures, and adhere to federal laws like HIPAA and the Privacy Act. The scope of authorized services includes Elekta’s ONE Element software support, covering management reviews, tech support, software updates, and emergency assistance. All work must be within the contract's scope, and detailed field service reports are required. The contractor must also comply with stringent VA information security, privacy, and records management regulations, ensuring data protection, proper handling of federal records, and mandatory training for all personnel.
    Lifecycle
    Title
    Type
    DA10--Intent to Sole Source - Elekta Mosaiq Software License
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