FIRE DEPARTMENT PHYSICALS
ID: FA660625Q0030Type: Combined Synopsis/Solicitation
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE AIR FORCEFA6606 439 CONF PKWESTOVER AFB, MA, 01022-1508, USA

NAICS

Offices of Physicians (except Mental Health Specialists) (621111)

PSC

MEDICAL- EVALUATION/SCREENING (Q403)

Set Aside

Local Area Set-Aside (FAR 26.2) (LAS)

Original Source

https://sam.gov/workspace/contract/opp/fc0e76402ae74dfaaf94a839629cad70/view
Timeline
    Description

    The Department of Defense, specifically the Department of the Air Force, is seeking quotes for providing pre-employment and annual physical examinations for civilian firefighters at Westover Air Reserve Base in Chicopee, Massachusetts. The contractor will be responsible for conducting comprehensive medical evaluations, including medical history assessments, physical examinations, laboratory tests, and screenings for various health conditions, all in compliance with NFPA Standard 1582 and other relevant regulations. This procurement is crucial for ensuring the health and fitness of firefighters, thereby enhancing operational readiness and safety. Interested vendors must submit their quotes by November 21, 2025, at 12:00 PM EDT, and can direct inquiries to Rosalie M. Connelly or Robert Stacy via the provided email addresses.

    Point(s) of Contact
    Rosalie M. Connelly
    rosalie.connelly.1@us.af.mil
    Robert Stacy
    (413) 557-2134
    robert.stacy.2@us.af.mil
    Files
    Title
    Posted
    2026 Price Schedule.pdf
    This Request for Proposal (RFP) F5N3FP5101A001 from the 439th Contracting office seeks bids for medical services, specifically Firefighter/EM/Bio Physicals, PFAS LAB Services, and follow-up exams as required. The RFP outlines specific quantities for the physicals and lab services, with follow-up exams being a non-biddable item dependent on the situation. Proposals will be evaluated based on the lowest price and technical acceptability, with both factors holding equal weight. Technical acceptability requires vendors to provide proof of licensed physicians for occupational physicals; submissions without this will be deemed non-responsive. Price evaluation will consider the total cost of items 0001 and 0002. Additionally, bidders must provide company details, point of contact, telephone number, email address, SAM UEI Number, and CAGE code.
    FA660625Q0030 Clause Set.pdf
    This government file, FA660625Q0030, outlines various clauses incorporated by reference and in full text, primarily focusing on acquisition regulations for commercial products and services within the Department of Defense (DoD). Key areas covered include requirements related to compensation of former DoD officials, whistleblower rights, safeguarding covered defense information, prohibitions on acquiring specific telecommunications equipment and services, and compliance with NIST SP 800-171. It also details preferences for domestic commodities, restrictions on business operations with the Maduro Regime and from the Xinjiang Uyghur Autonomous Region, and electronic submission of payment requests via Wide Area WorkFlow (WAWF). The document specifies procedures for offers, including cost or pricing data requirements for single offers and instructions for Canadian Commercial Corporation offers. Furthermore, it incorporates numerous FAR clauses pertaining to ethical conduct, small business utilization, labor standards, environmental protection,
    Fire Physical RFI.pdf
    This Request for Information (RFI) dated October 29, 2025, addresses several questions and concerns regarding a Performance Work Statement (PWS) for medical examinations, likely for fire department personnel. Key issues include the geographical radius for providers, with specific concerns about mobile clinics meeting regulations like NFPA 1582. If mobile units are considered, detailed questions arise concerning licensed physicians, blood and urine testing procedures, behavioral health screenings, re-examinations, and handling of pre-employment physicals. The RFI also clarifies that a rapid 3-4 day examination schedule for all personnel is not feasible due to staffing complexities. Additionally, the department will not refer out firefighters for LDCT scans, will not consider questionnaires in lieu of Pap Smears, and will not accept alternate pricing formats. The overall purpose is to clarify requirements and address potential provider challenges in meeting the PWS's stipulations for medical services.
    Performance Work Statement for Firefighters Physical.pdf
    This Performance Work Statement outlines the requirements for a contractor to provide pre-employment and annual health examinations for up to 68 civilian firefighters, emergency management, and bio-engineering personnel at Westover Air Reserve Base, MA. The contractor must be located within a 25-mile radius of the base and furnish all necessary personnel, equipment, materials, and facilities. Examinations must comply with NFPA 1582, OPM standards, DOD/AF regulations, and Westover ARB Aeromedical Council determinations. The scope includes medical history, physical examinations (e.g., vital signs, HEENT, cardiovascular, pulmonary), various lab services (blood, urine), spirometry, ECGs, and screenings for various cancers (colon, prostate, lung, cervical, bladder, oral, thyroid, skin), sleep disturbances, and behavioral health issues. The contractor's physician must understand the physiological and psychological demands on firefighters and determine fitness for duty. Abnormal results and disqualifying conditions must be reported immediately to the Fire Chief. The contractor is responsible for all liability and must use the Wide Area Workflow (WAWF) for invoicing. Performance thresholds are set for scheduled appointments, examination completion, and adherence to requirements, with a 72-hour remedy period for non-compliance.
    WAGE DETERMINATION 15-4095 REV 31.txt
    This document, Wage Determination No. 2015-4095, outlines the minimum wage rates and fringe benefits for service contract employees in specific counties of Massachusetts. It details the applicability of Executive Orders 14026 and 13658, setting minimum hourly wages for contracts based on their award or renewal dates, and specifies that these rates are adjusted annually. The document also lists various occupations with their corresponding hourly wages, along with information on health and welfare benefits, paid sick leave under EO 13706, vacation, and holiday entitlements. It provides guidelines for computer employees, night and Sunday pay for air traffic controllers and weather observers, hazardous duty differentials, uniform allowances, and the conformance process for unlisted job classifications.
    Lifecycle
    Title
    Type
    FIRE DEPARTMENT PHYSICALS
    Currently viewing
    Combined Synopsis/Solicitation
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