Collection Management System for the U.S. Army Heritage and Education Center
ID: 25Q4008Type: Solicitation
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE ARMYW6QM MICC-CARLISLE BARRACKSCARLISLE BARRACKS, PA, 17013-5072, USA

NAICS

Libraries and Archives (519210)

PSC

IT AND TELECOM - COMPUTE AS A SERVICE: MAINFRAME/SERVERS (DB10)

Original Source

https://sam.gov/opp/2ca2fe837ea14f2ca90614e1c0d21418/view
Timeline
    Description

    The Department of Defense, specifically the U.S. Army Heritage and Education Center (USAHEC), is seeking proposals for a Collection Management System (CMS) to enhance the management and accessibility of its archival collections. The primary objective is to develop a user-centric public interface that facilitates the discovery of both digitized and non-digitized materials, while also ensuring robust accountability for the archival lifecycle management. This procurement is crucial for improving user engagement with historical records and requires a commercial off-the-shelf (COTS) solution that is customizable and compliant with governmental policies. Interested vendors should direct their inquiries to Lori Swade or William Byrne via email, with questions due by March 27, 2025, at noon Eastern Daylight Time.

    Point(s) of Contact
    Lori Swade
    lori.a.swade.civ@army.mil
    William Byrne
    william.a.byrne.civ@army.mil
    Files
    Title
    Posted
    212-1 and 212-2 FULL TRADEOFF.docx
    This document serves as an addendum to the instructions and evaluation procedures for quoters responding to a Request for Quotation (RFQ) from the federal government. It outlines the submission process, requiring quotes to be sent via email exclusively to designated government representatives. It specifies that submissions must include three volumes: General, Technical Proposal & Past Performance, and Pricing, with strict adherence to format and page limitations. The evaluation criteria prioritize Technical and Past Performance factors as roughly equal in importance, with Price being less significant in the evaluation process. Quoters must demonstrate relevant technical qualifications, past performance in similar contracts, and submit competitive pricing. The document emphasizes clarity in communication and the importance of fully addressing the requirements in the Performance Work Statement (PWS). Additionally, it details the rating scale for evaluating technical approaches and past performance, ensuring that the government's requirements and expectations are clearly communicated. This structured solicitation process aims to enhance competition among quoters and ensure the selection of the most advantageous proposals for the government.
    PWS_AHEC Collection Management 25-30.docx
    The Performance Work Statement (PWS) outlines a contract for a non-personal service to develop a Collection Management System (CMS) for the U.S. Army Heritage and Education Center (USAHEC). The system is intended to manage and provide access to an extensive range of archival materials, including both physical and digital collections, enhancing their discoverability online. USAHEC requires a commercial off-the-shelf (COTS) solution that is customizable and upgradeable to suit specific governmental needs. Key objectives include ensuring robust accountability for archival lifecycle management, creating detailed metadata for improved access, and establishing a public interface for user engagement. The contractor is responsible for delivering technical requirements including security compliance, user training, and system support. The document specifies a comprehensive framework governing the contractor’s responsibilities, including quality control, operational security, and regular training requirements for personnel. Additional attention is given to system features such as advanced search capabilities, AI and machine learning functionalities, and data migration processes. Overall, this PWS emphasizes the need for a secure and efficient archive management solution that complies with governmental policies while improving user experience in accessing historical records.
    Lifecycle
    Title
    Type
    Collection Management System for the U.S. Army Heritage and Education Center
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