Secured Courier Services
ID: 10102024Type: Sources Sought
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFACQUISITIONS - AQM MOMENTUMWASHINGTON, DC, 20520, USA

NAICS

Armored Car Services (561613)

Original Source

https://sam.gov/opp/e24ec1e97a9b40249580b624e3f33daa/view
Timeline
    Description

    The U.S. Department of State is seeking qualified contractors to provide secured courier services, specifically for the Bureau of Consular Affairs' Passport Offices. The contractor will be responsible for the secure transportation of funds and accountable items from 25 Passport Agencies and 4 Passport Centers to designated banks, ensuring compliance with federal regulations that mandate same-day deposits. This procurement is critical for maintaining the integrity and security of financial transactions within the department, and contractors must adhere to stringent security protocols, including the use of armored vehicles and armed guards. Interested parties should contact Elaine Crump at Crumpep@state.gov or call 771-204-9364 for further details, and submissions must be made in accordance with the guidelines outlined in the Request for Information documents, with no reimbursement for responses.

    Point(s) of Contact
    Elaine Crump
    (771) 204-9364
    Crumpep@state.gov
    Files
    Title
    Posted
    Attachment 1- DRAFT SOW REV 10102024.pdf
    The U.S. Department of State's Bureau of Consular Affairs is seeking proposals for secured courier services to transport funds and accountable items from its Passport Agencies and Centers to designated banks, adhering to federal regulations requiring same-day deposits. The contract stipulates daily pickups from 25 Passport Agencies and 4 Passport Centers, with provisions for the secure transport of other items when necessary. Contractors must comply with all local laws, provide two armed guards, and utilize clearly marked armored vehicles. A $300,000 fidelity bond is required for cash deposits. Contractors are expected to follow stringent security procedures, report incidents promptly, and ensure constant communication using GPS and other means. They must develop a Continuity of Operations Plan to address emergencies and provide receipts for all transactions. The Department will offer site contacts, perform site tours, and notify contractors of address changes for Agencies and Centers. Successful contractors will demonstrate significant relevant experience and provide qualified personnel, equipped to manage operations of this complexity. Compliance with performance standards is critical, with penalties for failures in scheduled pickups and deliveries. This RFP reflects a commitment to secure fund transport in accordance with federal guidelines.
    Questions to Industry -RFI Secured Courier.pdf
    The document outlines a Request for Information (RFI) aimed at securing courier services, particularly focusing on armored guard operations. Key inquiries include corporate processes for managing guard shortages, handling financial discrepancies, and the firm’s insurance coverage, such as automobile and liability insurance. The RFI also seeks to evaluate whether the requirements clearly communicate the Government's needs and requests suggestions for enhancements. Additionally, it emphasizes the importance of contractor performance measurement, requesting input on effective strategies, including incentive structures. The firm is asked to explain its procedures for recovering lost or missing deposits and whether company policies permit the signing of a Government contract. Overall, this document serves to clarify expectations and gather critical information to ensure effective and compliant courier service provision.
    RFI- Secured Courier Services (a).pdf
    The U.S. Department of State is issuing a Request for Information (RFI) for Secured Courier Services needed by the Bureau of Consular Affairs, specifically its Passport Offices. This notice aims to conduct market research to identify reliable contractors for these services, though it is not a commitment to award a contract. Interested businesses must demonstrate their qualifications and capabilities to meet the required performance objectives by submitting a maximum of 12 pages in an appropriate format to the designated Contract Specialist. Submissions should include a Company Profile and prior relevant experience. The request emphasizes that no reimbursement will be provided for responses, and details of submissions marked as proprietary will be handled accordingly. For further specifications, respondents are directed to refer to the attached Draft Statement of Work. Overall, this RFI serves as an initial step in assessing available resources for the government’s secured courier needs without obligating the agency to procure services at this stage.
    Lifecycle
    Title
    Type
    Secured Courier Services
    Currently viewing
    Sources Sought
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