Travel Management Center Services
ID: 191N6525R0002Type: Combined Synopsis/Solicitation
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFUS EMBASSY NEW DELHIWASHINGTON, DC, 20520, USA

NAICS

Travel Agencies (561510)

PSC

TRANSPORTATION/TRAVEL/RELOCATION- RELOCATION: TRAVEL AGENT (V302)

Original Source

https://sam.gov/opp/6f0b52b4b6114f82bbd571d1937d1442/view
Timeline
    Description

    The U.S. Department of State, through the U.S. Embassy in New Delhi, is seeking proposals for Travel Management Center Services to support its operations in India, including its consulates in Hyderabad, Chennai, Mumbai, and Kolkata. The contract will encompass comprehensive travel management services, including booking air, bus, and rail tickets, providing airport transfers, and assisting with emergency support and visa procurement, with an estimated annual booking of 62,000 tickets. This requirement is crucial for ensuring efficient travel arrangements for U.S. government personnel and operations in the region. Interested firms must submit their proposals by November 22, 2024, at 5 P.M. IST, and are encouraged to attend a pre-proposal conference on November 5, 2024, with registration required by October 30, 2024. For further inquiries, contact Audrey F. Moyer at moyeraf@state.gov or Jaya Vedi at vedij@state.gov.

    Point(s) of Contact
    Audrey F Moyer
    911124198000
    moyeraf@state.gov
    Jaya Vedi, Contracting Assistant
    911124198000
    vedij@state.gov
    Files
    Title
    Posted
    COVER LETTER.pdf
    The U.S. Embassy in New Delhi is seeking proposals for Travel Management Center Services for its operations in India, covering New Delhi and its consulates in Hyderabad, Chennai, Mumbai, and Kolkata. The solicitation number is 191N6525R0002, and interested firms must comply with specific proposal submission guidelines detailed in Section 3 of the solicitation. Proposals must be submitted by email to newdelhibids@state.gov by November 22, 2024, at 5 P.M. IST. A pre-proposal conference will take place on November 5, 2024, and interested participants must register by October 30, 2024. The Embassy aims to award the contract to the lowest priced, technically acceptable contractor, potentially based on initial proposals without discussions unless further clarification is needed. All requests for information regarding the RFP must be submitted by October 30, 2024. This RFP reflects standard federal procurement processes, prioritizing competition and compliance with government regulations.
    FORM W-14.pdf
    Form W-14, issued by the Department of the Treasury, is a Certificate of Foreign Contracting Party Receiving Federal Procurement Payments. This form is intended for foreign entities participating in U.S. federal contracts that may seek exemptions from taxation under specific international agreements. The form is structured into several parts: 1. Identification of the foreign contracting party and the acquiring agency, including details such as name, address, country of incorporation, and taxpayer identification number. 2. Sections to claim tax relief based on international agreements or exemptions for goods and services produced in the U.S. 3. An explanation section where parties must detail the agreements relied upon and provide breakdowns of exempt and nonexempt amounts. 4. A certificate where the foreign party attests to the veracity of the information provided, including acknowledgment of tax obligations under section 5000C. The main purpose of Form W-14 is to facilitate compliance with U.S. tax regulations for foreign contractors while clarifying their tax obligations to remaining in line with federal procurement guidelines. Proper completion of this form is essential for foreign entities involved in U.S. federal contracts to ensure lawful engagement and potential tax benefits.
    SF1449-1.pdf
    The document serves as a solicitation for a contract focused on providing Travel Management Services to the American Embassy in New Delhi and its consulates in various Indian cities including Hyderabad, Chennai, Mumbai, and Kolkata. It outlines essential details such as the solicitation number, effective date, and the stipulations for submission of offers. The document specifies that the solicitation is aimed primarily at women-owned small businesses, highlighting the emphasis on inclusion in government contracting. Additionally, it contains sections detailing the required services, delivery instructions, discount terms, and the payment process. The contractor is required to sign the document, confirming their commitment to meet the stipulated terms. The goal of this solicitation is to procure reliable travel services, ensuring compliance with all government regulations and requirements, and to strengthen partnerships with small businesses, particularly those owned by women.
    SOLICITATION-TRAVEL MANAGEMENT.pdf
    The RFP Number 191N6525R0002 requests the provision of travel management services for the U.S. Embassy in New Delhi and its consulates in India. This requirement encompasses domestic and international travel arrangements, including ticketing for various transport modes, accommodation bookings, and related services. The contract, categorized as a requirements type agreement, spans one year with four potential extensions. Key pricing aspects include transaction fees for different travel services, with a requirement to comply with regulations such as GST collection. The contractor must deliver comprehensive travel services, including emergency support, assistance in obtaining visas, and adherence to government travel regulations. Several specific obligations for the contractor encompass maintaining a 24-hour emergency hotline, timely reporting and invoicing, and a commitment to prioritize government travel over non-government travel. The document outlines detailed requirements for operations, including the provision of equipment, space for services, and compliance with various federal travel regulations. Overall, the RFP underscores the importance of efficient and compliant travel management in supporting U.S. government operations overseas.
    Lifecycle
    Title
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    Travel Management Center Services
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    Combined Synopsis/Solicitation
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