Cemetery Operations Services - Little Rock National Cemetery
ID: 36C78625Q50040Type: Combined Synopsis/Solicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OFNATIONAL CEMETERY ADMIN (36C786)QUANTICO, VA, 22134, USA

NAICS

Landscaping Services (561730)

PSC

HOUSEKEEPING- LANDSCAPING/GROUNDSKEEPING (S208)

Set Aside

Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14) (SDVOSBC)

Original Source

https://sam.gov/opp/5de9b174646a41178f1e6a850c0aabb1/view
Timeline
    Description

    The Department of Veterans Affairs is soliciting quotations for Total Cemetery Operations Services at the Little Rock National Cemetery in Arkansas, with a focus on maintaining the dignity and respect of veterans' memorials. The procurement includes comprehensive grounds maintenance, interment services, and janitorial tasks, with a contract structure comprising a base period and four one-year option periods, adhering to the Davis-Bacon Act for wage determinations. Interested Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) must submit their quotations by 3 PM EST on December 23, 2024, to the Contracting Officer, Brian Werner, at brian.werner2@va.gov, with a site visit scheduled for December 5th and 6th, 2024, to inspect the cemetery operations.

    Point(s) of Contact
    Brian Werner
    brian.werner2@va.gov
    Files
    Title
    Posted
    36C78625Q50040 A00001.docx
    This document serves as an amendment to a solicitation issued by the Department of Veterans Affairs for grounds maintenance services at Little Rock National Cemetery. The amendment extends the deadline for offers and adds an attachment titled "36C78625Q50040 Questions and Answers," providing essential clarifications for potential contractors. It emphasizes the importance of acknowledging the amendment by the specified deadline, outlining methods for doing so, and reiterating that failure to acknowledge may lead to rejection. The amendment is structured to ensure all other terms and conditions of the solicitation remain unchanged, maintaining clarity and continuity in the procurement process. Overall, it ensures that contractors are well-informed and sets the framework for a fair bidding environment for government contracts in the context of federal RFPs.
    36C78625Q50040 Contract Clauses.pdf
    The document outlines a government contract, incorporating various clauses related to procurement, including specific regulations that contractors must follow. Key clauses examined include provisions on the System for Award Management (SAM), whistleblower rights, and conditions for maintaining contractor integrity. It emphasizes the importance of contractors registering and maintaining accurate profiles in SAM to ensure proper government payments. The document details procedures for invoice submission, dispute resolution, and compliance with labor standards. It also defines personal conflict of interest protocols and the necessity of adhering to various federal regulations during contract performance. Extensions of services and terms of engagement are discussed, noting minimum and maximum order values. Overall, the document establishes a comprehensive framework for managing federal contracts, highlighting roles, responsibilities, and relevant legal requirements to promote transparency and accountability within government procurement processes.
    36C78625Q50040 Price Schedule.xlsx
    This document outlines a government Request for Proposal (RFP) for comprehensive grounds maintenance services at a cemetery, focusing on various interment and maintenance activities. The key services include sunken grave repair, cleaning, and maintenance of approximately 22,885 upright headstones, irrigation system management, and janitorial tasks, including restroom maintenance and power washing. Each service is categorized under different option years, indicating a multiyear contract structure, with provisions subject to the Davis-Bacon Act Wage Determination for specific tasks. The RFP outlines requirements for memorial day activities, such as the placement and removal of gravesite flags and an avenue of flags, alongside regular maintenance services planned over multiple option years, extending from April 2025 to March 2030. The document provides a structured breakdown of services, their frequency, and associated quantities, framed within a clear timeline for execution. This RFP serves to facilitate the procurement of necessary services to uphold cemetery standards, ensuring respect for the deceased and their families while fulfilling government mandates.
    36C78625Q50040 Questions and Answers.docx
    The RFQ 36C78625Q50040 document outlines responses to inquiries regarding maintenance and operational requirements for a cemetery contract. Key topics include acceptable methods for roadway cleaning, management of spoils, and pest control application frequency. It clarifies that street sweeping is not mandatory as blowing is acceptable, and there is an on-site spoils area. The document specifies the use of poly liners for interments unless a family requests a private vault. It also addresses irrigation maintenance, confirming necessary daily checks and detailing storage spaces for contractor equipment. Additionally, the memo notes no niche covers or mulch will be used in landscaping, opting instead for River Rock and Lava Rock. Clarifications regarding trash removal stress that fallen tree limbs will be cleaned as needed, with larger concerns addressed by separate bids. Overall, the document details practical operational guidelines for contractors engaged in cemetery maintenance, ensuring adherence to standards while promoting efficient management of resources and responsibilities.
    36C78625Q50040 Solicitation Provisions.pdf
    The document is a solicitation for proposals (RFP) related to the acquisition of commercial products and services by the federal government. It outlines provisions for submitting offers, including the requirement for offerors to provide detailed technical information, pricing schedules, and representations regarding their business status (e.g., small business classification). The evaluation methodology is "Lowest Price Technically Acceptable," ensuring that submitted quotes meet specific technical requirements while being competitively priced. Key points include the necessity for a Cemetery Operations Supervisor—a role that cannot be subcontracted—to be part of the prime contractor's team. Offerors must also complete certain attachments and provide documentation reflecting past performance and business size standards. Additionally, the document stipulates conditions related to the offeror's compliance with federal regulations, including certifications regarding labor practices and financial standing, as well as registration requirements in the System for Award Management (SAM). Overall, the document serves as a comprehensive guide for potential contractors, detailing the necessary steps and information required to participate in the federal procurement process while emphasizing compliance with government regulations and standards.
    PWS - LRNC TCO.docx
    The Performance Work Statement (PWS) outlines the requirements for a service contract concerning the operations and maintenance of the Little Rock National Cemetery in Arkansas. It emphasizes the importance of cemetery management as a dignified and respectful tribute to veterans, requiring adherence to a high standard of care for grounds maintenance, interments, and headstone services. The contractor will be responsible for a range of tasks, including grounds upkeep, casket transportation, irrigation system management, and janitorial services, while adhering to strict operational protocols and safety standards. The document articulates the expectations for contractor conduct, including employee behavior, dress code, and interaction with cemetery visitors. It details the importance of effective communication with the cemetery's administrative personnel and compliance with environmental and safety regulations. Reports must be submitted regularly to measure performance against established standards. The cemetery aims to maintain a cherished memorial environment that serves as a National Shrine, aligning contractor services with this meaningful mission. This contract initiative showcases the federal government's commitment to honoring veterans through meticulous cemetery management.
    Lifecycle
    Title
    Type
    Cemetery Operations Services - Little Rock National Cemetery
    Currently viewing
    Combined Synopsis/Solicitation
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