F014-- Wood Chipping
ID: 36C24125Q0362Type: Presolicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF241-NETWORK CONTRACT OFFICE 01 (36C241)TOGUS, ME, 04330, USA

NAICS

Landscaping Services (561730)

PSC

NATURAL RESOURCES/CONSERVATION- TREE THINNING (F014)

Set Aside

Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14) (SDVOSBC)

Original Source

https://sam.gov/opp/daa381f15f0741b1a481077815b8d51d/view
Timeline
    Description

    The Department of Veterans Affairs is seeking qualified vendors for wood chipping services at the Togus Veterans Affairs Medical Center in Maine. The procurement aims to secure a contractor who can provide the necessary labor, supervision, equipment, and materials for effective tree and brush chipping, with a total award amount anticipated to be $9.5 million. This contract is particularly significant as it encourages participation from small businesses, including service-disabled veteran-owned and women-owned enterprises, and is essential for maintaining the facility's operations and safety standards. Interested parties must submit their offers by May 9, 2025, at 4:00 PM EDT, and are required to acknowledge receipt of amendments and provide photographs of their proposed equipment. For further inquiries, vendors can contact Contract Specialist Paula J. Doerfler at Paula.Doerfler@va.gov.

    Point(s) of Contact
    Paula DoerflerContract Specialist
    (774) 826-4809
    Paula.Doerfler@va.gov
    Files
    Title
    Posted
    36C24125Q0362_1.docx
    The Department of Veterans Affairs (VA) is issuing a Request for Proposal (RFP) for Tree Chipping Services specifically set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) and Veteran-Owned Small Businesses (VOSBs) at the Togus VA Medical Center in Augusta, Maine. The solicitation number for this contract is 36C24125Q0362, with a response deadline of April 9, 2025, at 4 PM Eastern Time. The relevant Product Service Code is F014, and the applicable NAICS code is 561730. This contract aims to ensure proper management and disposal of wood materials generated by the medical center. Interested parties can contact Paula Doerfler, the Contract Specialist, via email for further information. The Togus VA Medical Center’s homepage is also available for additional context and details related to this opportunity. This RFP emphasizes the VA’s commitment to supporting veteran-owned businesses in fulfilling its resource management needs.
    36C24125Q0362.docx
    The document outlines a Request for Proposal (RFP) from the Department of Veterans Affairs (VA) for Tree and Brush Chipping Services at the Togus VA Medical Center in Maine. It specifies the requirement for the contractor to provide labor, supervision, equipment, and materials necessary for chipping services, with a total award amount of $9.5 million expected. This non-personal service contract targets small business participation, encouraging bids from designated small business categories, including service-disabled veteran-owned and women-owned small businesses. The period of performance is set for May 5 to September 1, 2025, and the contractor must ensure that the work aligns with the facility's operations by coordinating with the onsite manager. The document emphasizes compliance with wage determinations and sets forth invoicing requirements, payment terms, and conditions for dispute resolutions. It includes standard federal acquisition regulations relevant to commercial products and services. The overarching goal is to maintain compliance and safety standards while delivering the services effectively at a VA medical facility.
    36C24125Q0362 0001.docx
    The document comprises an amendment to a contract related to a project under the Department of Veterans Affairs, specifically for the Togus VAMC in Augusta, Maine. The amendment extends the deadline for receiving offers to May 9, 2025, at 4:00 PM EDT. It outlines the necessity for offerors to acknowledge receipt of the amendment and provides alternative methods for doing so. A site visit is scheduled for April 30, 2025, where participants are to meet a designated officer at the Togus facility. Additionally, any final questions from bidders must be submitted by May 2, 2025, with responses to be posted by May 6, 2025. The document emphasizes that offers will not be accepted if they lack photographs of the relevant equipment intended for use in the project. The purpose of the amendment is to ensure clarity regarding submission timelines and requirements, reflecting standard practices within government RFPs and procurement processes.
    36C24125Q0362 0002.docx
    The document is an amendment to a solicitation from the Department of Veterans Affairs (VA) related to a procurement project titled "Wood Chipping" at Togus VAMC in Maine. It announces an extension for the submission of offers to May 9, 2025, at 4:00 PM EDT. A scheduled site visit is set for April 30, 2025, to familiarize bidders with the location and project requirements, and questions from bidders must be submitted by May 2, with responses provided by May 6. The amendment highlights that submissions lacking photographs of the proposed equipment will be considered technically unacceptable. Overall, the purpose of this amendment is to clarify details within the solicitation, ensuring all bidders have the necessary information for a successful proposal. Compliance with regulations and completeness of submissions are underscored as critical for this project.
    36C24125Q0362 0003.docx
    The document outlines an amendment for a solicitation (36C24125Q0362) by the Department of Veterans Affairs concerning tree chipping services at the Togus Veterans Affairs Medical Center. Key details include the extension of the quote submission due date to May 9, 2025, at 4:00 PM EST, with a requirement for bidders to submit pictures of the equipment to be utilized. The modification addresses vendor inquiries regarding site conditions, bidding procedures, and the absence of an incumbent contract, confirming that this is a new requirement. A site visit was previously conducted on April 30, 2025, and potential bidders are encouraged to independently view the project location. The amendment also clarifies discrepancies in the solicitation dates, affirming they were corrected in the latest update. Overall, the purpose of this document serves to ensure prospective contractors have updated information and clarity regarding bidding for the project.
    36C24125Q0362 0005.docx
    The purpose of this document is to provide a modification to a solicitation regarding a contract associated with the Department of Veterans Affairs (VA). Specifically, it announces the closure of the solicitation for the Togus, Maine Wood Chipping project, as only one vendor qualified to proceed. The document outlines the process for acknowledging receipt of the amendment, requiring bidders to confirm before a specified deadline. The modification will lead to the resolicitation of the project, indicating that the VA intends to reopen the opportunity for additional vendors to qualify for the contract. This change underscores the ongoing need for competitive bidding in federal contracts and ensures the government can secure suitable vendors for future projects while adhering to regulatory frameworks. The contracting officer, Sterling Mathews, formalizes this notification, ensuring all relevant stakeholders are aware of the amendment's implications.
    Lifecycle
    Title
    Type
    F014-- Wood Chipping
    Solicitation
    F014-- Wood Chipping
    Currently viewing
    Presolicitation
    Similar Opportunities
    Willamette National Cemetery Grounds Maintenance Services
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking qualified contractors to provide grounds maintenance services at the Willamette National Cemetery in Happy Valley, Oregon. The procurement involves comprehensive landscaping tasks, including turf management, tree and shrub care, and leaf removal, with strict adherence to National Cemetery Administration standards and a focus on maintaining the cemetery's dignity. This contract, set aside for Service-Disabled Veteran-Owned Small Businesses, has a guaranteed minimum value of $10,000 and a maximum aggregate value of $7 million over five ordering periods, with a performance period from February 1, 2026, to January 31, 2030. Interested vendors must submit their proposals by December 30, 2025, and are encouraged to contact Brian Trahan or Ralph Crum for further information.
    W099--S02 36C24126Q0125 Combined Synopsis: Intent to Compete SB Set-Aside/RFQ
    Veterans Affairs, Department Of
    The Department of Veterans Affairs (VA) is seeking bids for snow removal and loader equipment rental services for the Togus VAMC campus in Maine, under solicitation number 36C24126Q0125. The procurement includes the rental of two XCMG XC948U loaders or equivalents, two 14-foot Sno Bandit JRB snow pushers, and one Rockland XC948U high-capacity bucket, along with comprehensive support services such as 24/7 helpdesk, preventative maintenance, and emergency repair. This opportunity is a Total Small Business Set-Aside, emphasizing the importance of these services for maintaining operational efficiency during winter months. Quotes are due by December 15, 2025, at 4:30 PM EDT, and must be submitted via email to Carlos Ortiz at carlos.ortiz3@va.gov, with the award based on the lowest price from a verifiable small business that meets all requirements.
    R614--Secure Shredding Contract Overton Brooks VAMC Amend 1
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is soliciting proposals for a Secure Shredding Contract at the Overton Brooks VA Medical Center in Shreveport, Louisiana, specifically set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB). The contract requires the provision of secure document destruction services, including the management of 160 shredding containers across multiple locations, with paper shredding scheduled bi-weekly and adherence to strict confidentiality and quality control protocols. This procurement is crucial for maintaining the security of sensitive information, and interested contractors must submit their offers by December 16, 2025, with technical questions due by December 9, 2025. For inquiries, contact T. Miller at t.miller@va.gov or call 713-791-1414 x229073.
    Plant and Holiday Decor Services
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking qualified contractors to provide Plant and Holiday Decor Services for the Washington DC VA Medical Center and its associated Community Based Outpatient Clinics. The procurement involves a five-year Indefinite Delivery, Indefinite Quantity (IDIQ) contract, with an estimated performance period from January 19, 2026, to January 18, 2031, and a maximum contract value of $500,000.00. Key requirements include weekly plant maintenance, annual plant audits, pest control, and the installation and removal of holiday decorations, emphasizing the importance of maintaining a welcoming environment for veterans and staff. Interested parties must submit their quotes and any questions by January 5, 2026, with site visits scheduled for December 18-19, 2025; inquiries should be directed to Jameel Gordon at jameel.gordon@va.gov.
    Regulated Medical Waste Disposal for Roseburg VAHCS
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking a contractor to provide Regulated Medical Waste disposal services for the Roseburg VA Health Care System and its associated clinics in Oregon. The procurement is specifically set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) and includes a firm fixed price contract with a base year and four option years, running from January 2026 to December 2031. The services required encompass weekly and bi-weekly pickups of various medical wastes, which must be incinerated for energy recovery, while ensuring compliance with all relevant regulations and maintaining security and HIPAA standards. Interested parties should contact Brian Millington at brian.millington@va.gov for further details regarding the solicitation.
    Augusta VA Healthcare System Home Oxygen and Ventilator Services
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is soliciting proposals for Home Oxygen and Ventilator Services for the Augusta VA Healthcare System, with a contract valued at up to $16,000,000.00 over five years. The procurement aims to provide comprehensive oxygen and ventilation services, including equipment setup, installation, maintenance, and 24/7 emergency support for Veteran beneficiaries in the Augusta, GA area. These services are critical for ensuring the health and well-being of Veterans requiring respiratory support, adhering to Joint Commission standards. Interested parties should note that the deadline for submitting proposals has been extended to December 30, 2025, at 11:00 AM EST, and can direct inquiries to Leonard Robinson at leonard.robinson@va.gov.
    V225--Maine Ambulance unrestricted
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is soliciting proposals for unrestricted ambulance services, specifically Basic Life Support (BLS), Advanced Life Support (ALS), and Specialty Care Transport (SCT), for eligible Veteran beneficiaries within the VA Maine Healthcare System. The contractor will be responsible for providing all necessary labor, materials, and supervision under a firm-fixed-price, indefinite-delivery/indefinite-quantity (IDIQ) contract, which spans five years with a minimum annual guarantee of $1,500 and an ordering ceiling of $5,500,000. These services are crucial for ensuring timely transport to and from the Togus VA, VA Community Based Outpatient Clinics in Maine, and other medical centers in Massachusetts and Vermont, with strict adherence to federal, state, and local regulations. Interested contractors should contact Contract Specialist Sterling R Mathews at sterling.mathews@va.gov for further details regarding the proposal submission process and requirements.
    Sale of Chipped Wood
    Dept Of Defense
    The Department of Defense, specifically the Army Contracting Command at Anniston Army Depot (ANAD), is seeking bids for the sale of approximately 50,000 pounds of chipped wood per week, primarily sourced from scrap pallets and lumber. The contractor will be responsible for the removal of this material, which is 99.9% metal-free and suitable for uses such as boiler fuel and mulch, and must comply with all relevant safety and environmental regulations. Bids will be accepted on a per-pound basis, with a contract duration of one year and four option years, and interested parties must submit their bids by 4:00 PM CDT on December 18, 2025. For inquiries, bidders can contact Amber Burdett at amber.e.burdett.civ@army.mil or 256-240-3002.
    R614--Shredding service Providence VAMC Providence RI
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking a contractor to provide on-site document destruction and shredding services for the Providence VA Medical Center and its associated Community-Based Outpatient Clinics (CBOCs). The procurement requires secure destruction of sensitive, confidential, and medical records in compliance with VA Directive 6371, HIPAA, and Privacy Act regulations, including the provision of lockable 32-gallon containers and weekly shredding services. This initiative is crucial for maintaining data security and regulatory compliance in records management, with a total estimated contract value of $16.5 million over a base year and four option years, extending services until January 31, 2031. Interested parties should contact Jeffrey S. Fleming at jeffrey.fleming@va.gov for further details regarding the solicitation.
    36C78626Q50011 Great Lakes Turf Maintenance
    Veterans Affairs, Department Of
    The Department of Veterans Affairs, through the National Cemetery Administration, is seeking quotations for turf maintenance services at Great Lakes National Cemetery in Holly, Michigan. The procurement is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) and involves an Indefinite Delivery Indefinite Quantity (IDIQ) contract with a one-year base period and four one-year options, not exceeding $2,300,000. The services required include shrub management, leaf removal, herbicide and fertilizer applications, and other landscaping tasks, all performed with a high standard of dignity and respect due to the cemetery's status as a national shrine. Interested contractors must submit their proposals by January 13, 2026, and can direct inquiries to April Graves at april.graves@va.gov.