Reaches 21 Utility Potholing
ID: 140R4025Q0014Type: Solicitation
Overview

Buyer

INTERIOR, DEPARTMENT OF THEBUREAU OF RECLAMATIONUPPER COLORADO REGIONAL OFFICESALT LAKE CITY, UT, 84138, USA

NAICS

Site Preparation Contractors (238910)

PSC

REPAIR OR ALTERATION OF OTHER UTILITIES (Z2NZ)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/ca82bda0a6a94de99c6801c7a8c47a73/view
Timeline
    Description

    The Department of the Interior, specifically the Bureau of Reclamation, is seeking qualified contractors for the "Reaches 21 Utility Potholing" project, which involves locating and verifying existing underground utilities as part of the Navajo-Gallup Water Supply Project. The contractor will utilize air or hydro-excavation methods to expose utility tops for survey data collection, ensuring compliance with safety regulations and coordination with utility owners during excavations. This project is crucial for enhancing water supply infrastructure while adhering to environmental and safety standards. Interested small businesses must attend a mandatory site visit on January 2, 2025, and submit their proposals by acknowledging the amendments to the solicitation, with the performance period set from January 15, 2025, to February 15, 2025. For further inquiries, potential bidders can contact Brittney Nielson at bnielson@usbr.gov.

    Point(s) of Contact
    Singer, Philoma
    (505) 324-5033
    (509) 633-3863
    psinger@usbr.gov
    Files
    Title
    Posted
    140R4025Q0014_Pre-solicitation_notice_1.docx
    The U.S. Bureau of Reclamation's Upper Colorado Region is preparing to solicit bids for the Navajo-Gallup Water Supply Project, specifically for potholing of underground utilities in Reach 21 along the Cutter Lateral. This initiative is a total small business set-aside under the Federal Acquisition Regulations, reflecting sufficient availability of qualified small businesses to meet project demands. The project includes the San Juan Lateral and Cutter Lateral with notable utility excavation required near the Reach 21 Regulating Tank. The North American Industry Classification System (NAICS) code for this project is 238910, with a small business size standard set at $19 million. The solicitation is expected to be released around December 9, 2024, via the System for Award Management (SAM) website. Interested parties can reach the Contract Specialist, Brittney Nielson, or Contracting Officer, Philoma Singer, for inquiries. This notice serves only as a pre-solicitation announcement and does not constitute a commitment to issue a solicitation or award a contract.
    140R4025Q0014_Pre-solicitation_notice_2.pdf
    The U.S. Bureau of Reclamation is issuing a pre-solicitation notice for the Navajo-Gallup Water Supply Project Utilities Potholing, specifically for Reach 21 on the Cutter Lateral. This total small business set-aside solicitation is prepared under Federal Acquisition Regulations (FAR) Part 13, acknowledging the presence of qualified small businesses capable of performing the required tasks. The project entails potholing existing underground utilities to support the design and survey efforts at Reach 21, located near the Reach 21 Regulating Tank 3. The work encompasses two main branches of the project: the San Juan Lateral and the Cutter Lateral, running through different locations in New Mexico. The anticipated solicitation will follow Simplified Acquisition Procedures, and a solicitation copy is expected to be available approximately on December 9, 2024. Interested contractors must be registered in the System for Award Management (SAM). The notice clarifies that this is not a formal request for proposals or quotes, nor does it obligate the government to proceed with the project; rather, it serves to inform potential participants of the contemplated procurement. Questions should be directed to the designated contract specialists via email.
    Sol_140R4025Q0014_Amd_0001.pdf
    The document outlines the solicitation amendment for the Navajo-Gallup Water Supply Project's utility potholing, identified as Solicitation Number 140R4025Q0014. This contract requires the contractor to execute potholing tasks for existing underground utilities in Reach 21 and Reach 2 of the project, enabling the collection of survey data for subsequent design. The work will involve utility locate verification followed by air or hydro-excavation techniques to expose utilities, with specific requirements for reporting, backfilling, and disposal of materials. Key activities include notifying utility owners, verifying crossings, and obtaining necessary permits, with a focus on minimizing ground disturbance. The anticipated schedule for completing this work spans 1-3 business days. The document emphasizes safety protocols, requiring a Job Hazard Analysis before commencing work to ensure compliance with standards. Furthermore, performance standards are established based on the successful verification of utility locations and the adequate excavation of potholes for survey purposes. Contractors must submit pricing estimates for these services along with timelines, fostering transparency in the procurement process. Overall, the amendment seeks to facilitate efficient utility management under the framework of federal contracting processes.
    Sol_140R4025Q0014_Amd_0002.pdf
    The document outlines an amendment to solicitation number 140R4025Q0014, issued by the Bureau of Reclamation for a project in Farmington, NM. The amendment specifies the requirements for acknowledging receipt of the changes, detailing that offers must be submitted along with acknowledgement of this amendment before the specified deadline to avoid rejection. A key point is the coordination of a mandatory site visit scheduled for January 1, 2024, at the Bureau's location in Farmington, which is crucial for potential contractors to gather information pertaining to the solicitation. The set period for contract performance spans from January 15, 2025, to February 15, 2025. Attendance at the site visit is important for logistical planning, and participants are instructed to confirm their attendance with the designated Contracting Specialist. The amendment maintains all previous terms and conditions unchanged, indicating continuity in the solicitation process while clarifying essential procedural steps for interested bidders.
    Sol_140R4025Q0014_Amd_0003.pdf
    The document serves as an amendment to a solicitation for a government contract, specifying changes to the site visit date and the period of performance. Originally scheduled for January 1, 2024, the site visit is now set for January 2, 2025. The performance period is designated from January 15, 2025, to February 15, 2025. The amendment outlines the protocols for acknowledging receipt, including the requirement for responses to be submitted before the specified deadline to avoid rejection. Additionally, it details that contractors can modify their earlier submissions by means of electronic communication if they reference the solicitation and corresponding amendment. The document maintains its contractual integrity by ensuring that all other terms and conditions remain unchanged. This amendment reflects typical procedural adjustments found in federal Requests for Proposals (RFPs) and emphasizes the importance of timely notifications for contractors participating in federal contracts.
    Sol_140R4025Q0014.pdf
    The document details a Request for Proposal (RFP) from the Bureau of Reclamation for utility potholing services related to the Navajo-Gallup Water Supply Project, specifically focusing on Reach 21. The contractor is tasked with locating and verifying existing underground utilities and using air or hydro-excavation methods to expose utility tops for survey data collection. The scope includes utility locate verification, potholing methods, and compliance with safety regulations. The contractor is expected to coordinate with utility owners for on-site presence during excavations and manage unforeseen utility issues as they arise. Performance standards and payment structures are also outlined, emphasizing successful utility location efforts and efficient scheduling. Additionally, the contractor must comply with various safety and administrative clauses from federal regulations. The RFP encourages submissions from small businesses, indicating an unrestricted competitive environment. This project aligns with government efforts to enhance water supply infrastructure while ensuring adherence to environmental and safety standards.
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