YRRP Event OHARNG 14-15 AUG, Coshocton, OH Area
ID: W91364-25-Q-A054Type: Solicitation
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE ARMYW7NU USPFO ACTIVITY OH ARNGCOLUMBUS, OH, 43235-2712, USA

NAICS

Hotels (except Casino Hotels) and Motels (721110)

PSC

TRANSPORTATION/TRAVEL/RELOCATION- TRAVEL/LODGING/RECRUITMENT: LODGING, HOTEL/MOTEL (V231)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/e425e513e9ab4fa4bd2321245b19b65e/view
Timeline
    Description

    The Department of Defense, through the Ohio Army National Guard, is soliciting quotes for venue, lodging, and catering services for the Yellow Ribbon Event scheduled for August 14-15, 2025, in Coshocton, Ohio. The procurement aims to accommodate approximately 250 participants, requiring a block of ten rooms with complimentary breakfast, a hot buffet lunch, and a venue capable of hosting various activities, including general sessions and breakout rooms equipped with necessary audio/visual facilities. This event is crucial for the Soldier Reintegration Program, emphasizing the importance of providing quality services to support service members and their families. Interested vendors must submit their quotes by July 30, 2025, and can direct inquiries to Claudia Tenaglia at claudia.j.tenaglia.civ@army.mil, with the total contract value set at $40 million under a Small Business Set-Aside.

    Point(s) of Contact
    Claudia Tenaglia
    claudia.j.tenaglia.civ@army.mil
    Herbert L. Brown
    herbert.l.brown24.civ@army.mil
    Files
    Title
    Posted
    15 AUG PWS YRRP Venue Lodging Catering (Combined) 1485.docx
    The provided Performance Work Statement (PWS) outlines the requirements for a contractor to deliver lodging, catering, and venue services for the 2025 Soldier Reintegration Program scheduled on August 14-15, 2025, in Coshocton, Ohio. The contractor must ensure continuous operations, maintain quality control, and adhere to a designated quality assurance plan. Key responsibilities include securing accommodations for at least ten rooms, catering for 250 attendees with specific menu guidelines, and providing a venue that meets parking and space needs. The PWS emphasizes the importance of safeguarding personally identifiable information and adherence to government regulations regarding security and quality standards. Additionally, the contractor is required to appoint a Contract Manager for oversight and compliance with contract terms. Various performance metrics will be evaluated to ensure services are delivered effectively and within government standards.
    Instructions to Offerors YRRP 15 AUG.docx
    The Ohio Army National Guard is issuing a Request for Quote (RFQ) for conference venue, lodging, and catering services for a Yellow Ribbon Event scheduled for August 14-15, 2025, in Coshocton, Ohio. The requirement includes accommodations for approximately 250 participants, with specific lodging arrangements such as a ten-room block that includes both double queen and single sleeping rooms. Attendees will receive complimentary breakfast, and a hot buffet lunch must be provided on August 15 with specified menu items. The venue must accommodate large group gatherings, including registration tables, general session, and breakout rooms equipped with necessary audio/visual equipment. Ample parking for 225 vehicles is required at no cost to participants. The solicitation is set aside for small businesses, with a NAICS code of 721110 and a size standard of $40 million. Proposal submissions are due by July 30, 2025, with evaluation criteria centering on price and adherence to the Performance Work Statement. The Ohio National Guard emphasizes eligibility requirements for vendors, including registration with SAM.gov. The document outlines clear expectations for the event’s logistical needs, reinforcing the importance of comprehensive planning in government contracting.
    Solicitation - W9136425QA054.pdf
    The document outlines a solicitation for services from Women-Owned Small Businesses (WOSB) to provide lodging, catering, and venue services for the Ohio Army National Guard’s Soldier Reintegration Program on August 14-15, 2025. It specifies service requirements including a block of ten rooms with breakfast, a venue accommodating 275 attendees with necessary A/V setup, and a hot buffet lunch for approximately 250 adults. The total award amount for this contract is set at USD 40 million. The solicitation includes essential clauses from the Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS), ensuring compliance with various governmental standards and requirements, such as combating trafficking in persons and securing personally identifiable information (PII). By incorporating a Performance Work Statement (PWS), the document emphasizes quality assurance and oversight, mandating that contractors deliver services per specified standards. The commitment to engaging WOSBs underlines a federal initiative to empower small and disadvantaged business entities, enhancing their participation in government contracts. The overall goal is to ensure efficient service delivery while adhering to federal procurement practices that support minority-owned and small businesses.
    W91364-25-Q-A054 Q-A.docx
    The Ohio Army National Guard is issuing a Request for Quote (RFQ) for the YRRP Event scheduled for 14-15 August in the Coshocton, OH area, referenced as SOL#: W91364-25-Q-A054. The document outlines logistical requirements for the event, noting the need for two breakout rooms, lunch for 250 adults, and the positioning of exhibit tables separate from the General Session area. It confirms that the General Session area can be partitioned and that lunch may be served there. Clarifications include that the General Session room can accommodate 275 attendees, while catering services are specifically required for 250 guests. Counseling rooms must be secluded for privacy, distinguishing them from other meeting spaces. These details highlight the event's planning, emphasizing the importance of appropriate arrangements for participants and logistics involved in managing attendees and vendors. The RFQ reflects the National Guard's structured approach to event planning, ensuring all requirements are met for a successful gathering of service members.
    Wage Determination Coshocton County.pdf
    Lifecycle
    Title
    Type
    YRRP Event OHARNG 14-15 AUG, Coshocton, OH Area
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