IHS1499012 - Cibecue - A-dec
ID: RFQ-24-PHX-076Type: Sources Sought
Overview

Buyer

HEALTH AND HUMAN SERVICES, DEPARTMENT OFINDIAN HEALTH SERVICEPHOENIX AREA INDIAN HEALTH SVCPHOENIX, AZ, 85004, USA

NAICS

Dental Equipment and Supplies Manufacturing (339114)

PSC

DENTAL INSTRUMENTS, EQUIPMENT, AND SUPPLIES (6520)

Set Aside

Indian Small Business Economic Enterprise (ISBEE) Set-Aside (specific to Department of Interior and Indian Health Services) (ISBEE)

Original Source

https://sam.gov/opp/e2249e1b0b6140158e030396a53add84/view
Timeline
    Description

    The Department of Health and Human Services, through the Indian Health Service (IHS), is seeking proposals for the procurement of dental operatory equipment from A-dec for the Cibecue Health Center in Arizona. The procurement includes the replacement of outdated dental equipment and cabinetry, requiring new A-dec products that meet specific technical specifications and warranty requirements. This initiative is crucial for enhancing dental care services within the IHS facilities, ensuring compliance with industry standards and improving operational efficiency. Interested vendors must submit their quotes by September 13, 2024, with questions due by September 10, 2024; for further inquiries, contact Ashley B. Velasquez at ashley.velasquez@ihs.gov or call 480-217-7292.

    Point(s) of Contact
    Ashley B. Velasquez
    (480) 217-7292
    ashley.velasquez@ihs.gov
    Files
    Title
    Posted
    Bid Sheet.pdf
    The Indian Health Service, through its Division of Acquisition Management, has issued a Request for Quotation (RFQ) identified as A-DEC – RFQ-24-PHX-076. This RFQ seeks vendor proposals for unspecified supplies or services relevant to healthcare provision. Potential vendors must complete a Vendor Offer Sheet detailing their business name, point of contact, email, phone number, and their SAM UEI (Unique Entity Identifier). Additionally, vendors are required to indicate whether they are Indian Small Business Economic Enterprises (ISBEE) and to specify their estimated delivery timeframe from order receipt. The quote must also remain valid for a specified duration. The document serves as a framework for eliciting competitive offers, ensuring compliance with federal procurement standards, and advancing the mission of facilitating healthcare resources through effective vendor partnerships. This RFQ aligns with federal efforts to enhance service delivery in tribal health contexts, reflecting the government's commitment to equitable health access.
    Bill of Materials.pdf
    The document outlines the procurement requirements for dental operatory equipment and cabinetry for the Cibecue Health Center, focusing on A-dec products and configurations. It includes detailed specifications for various models, such as the Inspire Side Support and several cabinetry options (Models 5730, 5731, and 5744). Key elements include equipment dimensions, materials (such as solid surface countertops and stainless steel sinks), and customization options regarding colors and accessories. Additionally, it details service requirements, including de-installation of existing equipment, delivery, assembly, performance testing, and staff training following installation. The procurement emphasizes that the contractor must be an authorized dealer for the equipment, ensuring safety and compliance with warranties. The scope not only covers procurement but also addresses long-term support and maintenance, reflecting the aim of ensuring high-quality dental services at the health center. This RFP serves as a guideline for vendors to meet specifications, ensuring that all equipment is reliable and complies with health standards in the provision of dental care services.
    Combined Synopsis - Final.pdf
    The Indian Health Service (IHS) is issuing a Request for Quotation (RFQ) for dental operatory equipment from A-DEC for the Cibecue Health Center. The RFQ, identified as #RFQ-24-PHX-076, specifies that only new equipment, covered by the manufacturer's warranty, will be considered for procurement. Vendors must be original equipment manufacturers (OEM) authorized dealers and registered with the System for Award Management (SAM). The solicitation prioritizes Indian Small Business Economic Enterprises (ISBEE) and Indian Economic Enterprises (IEE), applying a tiered evaluation preference for bids. Responses are required by September 13, 2024, with questions due by September 10, 2024. The procurement operation expects to award the purchase order to the lowest priced, responsive, and responsible offeror based on an "All or None" basis, meaning total requested quantities must be met. The document also outlines various clauses and provisions affecting the solicitation process, payment terms, and compliance requirements, underscoring the necessity of adhering to established federal procurement standards. This RFQ reflects the government's commitment to supporting Indian enterprises while ensuring quality and compliance in the purchase process.
    Manual_Exhibit_5-5_1A_IEERepresentationForm.pdf
    The Indian Health Service (IHS) outlines requirements related to the Buy Indian Act through a self-certification form for Offerors seeking federal contracts. To qualify as an “Indian Economic Enterprise,” Offerors must demonstrate Indian ownership at three key stages: when the offer is submitted, at contract award, and throughout contract performance. Notifying the Contracting Officer is mandatory if eligibility status changes. Offerors are also required to register with the System of Award Management (SAM). The form emphasizes that providing false information is a criminal offense under U.S. law and establishes potential penalties for false claims. The document includes a representation section for the Offeror to indicate compliance with the relevant definitions and requirements regarding Indian ownership. Overall, this solicitation emphasizes adherence to specific legal and eligibility criteria essential for the procurement process under the Buy Indian Act, aimed at fostering economic opportunities for Indigenous enterprises in governmental contract opportunities.
    SOW.pdf
    The Indian Health Service (IHS) is seeking a contractor to replace outdated dental equipment and cabinetry at the Cibecue Health Center with new A-dec products. The project entails de-installation of existing equipment, delivery, assembly, installation, inspection, and staff training on the new equipment. All equipment must adhere to A-dec's specifications, ensuring compatibility with existing infrastructure and compliance with industry standards set by organizations such as the ADA and TJC. The contractor is required to utilize A-dec certified personnel for safe de-installation and proper installation of the new dental operatory equipment, as well as for providing warranty support and training for the dental staff. The workload includes a detailed installation and inspection process, with a strong emphasis on safety and waste management, particularly concerning biohazardous materials. Final inspection and performance testing of the dental equipment are necessary prior to acceptance by IHS, with comprehensive documentation required throughout the process. This procurement aims to enhance dental care services by aligning equipment standards with those utilized across the IHS facilities in the Phoenix area, thereby improving operational efficiency and care delivery.
    Lifecycle
    Title
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    IHS1499012 - Cibecue - A-dec
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