X1AB--2025 National Veterans Wheelchair Games Adaptive Sporting Events Space & Support Services (VA-25-00059745)
ID: 36C77625Q0185Type: Special Notice
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OFPCAC (36C776)INDEPENDENCE, OH, 44131, USA

NAICS

Convention and Visitors Bureaus (561591)

PSC

LEASE/RENTAL OF CONFERENCE SPACE AND FACILITIES (X1AB)

Original Source

https://sam.gov/opp/3a3301c3120840d68ee422c2efac2613/view
Timeline
    Description

    The Department of Veterans Affairs (VA) intends to procure a sole-source contract for the 44th National Veterans Wheelchair Games (NVWG), scheduled from July 17 to July 22, 2025, at the Minneapolis Convention Center. The procurement requires approximately 250,000 square feet of convention center space to accommodate around 500 disabled veteran participants, their families, and support staff, with specific needs for accessibility and proximity to hotels and transportation. This event is significant for promoting adaptive sports and enhancing the quality of life for veterans, and the selected venue must meet stringent requirements as verified by market research. Interested parties must express their capability to meet these requirements by April 30, 2025, at 11 AM Eastern Time, with responses directed to the designated VA contacts, Jane Sepulveda and Alan Willingham.

    Point(s) of Contact
    Contract SpecialistJane Sepulveda
    (216) 739-7000 x 2720
    Jane.Sepulveda@va.gov
    Files
    Title
    Posted
    36C77625Q0185.docx
    The Department of Veterans Affairs (VHA) is notifying interested parties about a sole-source procurement for the 2025 National Veterans Wheelchair Games (NVWG). Scheduled from July 17 to July 22, 2025, the event requires approximately 250,000 square feet of convention center space. Key dates include move-in on July 15-16 and move-out on July 23. The venue must be within 10 miles of the Minneapolis-St. Paul International Airport and 0.5 miles from the athletes' hotels, accommodating around 500 disabled veteran participants and their families. This procurement falls under the NAICS code 561591, with a size standard of $25 million. Interested vendors must express their capability by April 30, 2025, at 11 AM Eastern Time, with relevant information sent to designated VA contacts. The government retains discretion over competition determinations. This notice serves as a formal announcement, not a competitive request, allowing the VA to solicit quotes from a specific supplier to ensure consistent support for this significant event honoring veterans.
    P03 - JA.pdf
    The Department of Veterans Affairs is seeking a sole source contract with the Minneapolis Convention Center for the 44th National Veterans Wheelchair Games (NVWG) scheduled for July 17-22, 2025. The event, co-hosted with the Paralyzed Veterans of America (PVA), will provide a platform for approximately 500 disabled veterans and their supporters to engage in adaptive sports and recreation, promoting a healthy lifestyle. The contract entails securing 225,000 square feet of exhibition space, with considerations for accessibility and proximity to accommodations and transportation. The document outlines that the Minneapolis Convention Center is uniquely qualified to meet the specific needs of the event, which necessitates a large, uninterrupted space. Market research verified that no other venue could accommodate over 500 individuals in wheelchairs, consolidating the decision for a sole source contract. The contracting officer confirmed that the anticipated costs are fair and reasonable. Subsequent competitions may allow more time for vendor solicitation, aiming to broaden future opportunities. Overall, this initiative underscores the VA’s commitment to enhancing the quality of life for veterans through accessible sporting events.
    Similar Opportunities
    X1AB--VENUE RENTAL W/SERVICES FOR LEADERSHIP TRAININGS
    Veterans Affairs, Department Of
    The Department of Veterans Affairs (VA) is seeking contractors to provide a venue for formal leadership training sessions for the VA Central California Health Care System (VACCHCS). The venue must accommodate up to 250 employees, offering over 4,500 square feet of training space, on-site parking for more than 200 vehicles, and be located within a 10-mile radius of the Fresno VA Medical Center. This procurement is critical for facilitating quarterly training sessions scheduled for March, June, and September 2026, ensuring compliance with safety and accessibility standards. Interested contractors must respond via email to Timothy Smith at Timothy.Smith9de3@va.gov by December 16, 2025, at 1:00 P.M. PST, providing detailed information about their capabilities, venue specifications, and relevant experience.
    V212--Boston VA Healthcare System Special Mode/Wheelchair Van Transportaion Services
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is conducting market research to identify qualified vendors for Special Mode/Wheelchair Van Transportation Services for Veteran Beneficiaries in the Boston, Massachusetts area. The procurement aims to support an estimated 5,000 one-way trips per month, ensuring that veterans have access to necessary transportation services. This sources sought notice is part of the government's efforts to evaluate market capacity and may lead to a contract that could be set aside for small businesses or opened to full competition. Interested parties are invited to submit their organizational details and tailored capability statements by January 15, 2026, at 12:00 PM EST, to David Roy at David.Roy@va.gov and Sebastian Freeze at Sebastian.Freeze@va.gov.
    2025 Wheelchair Accessible Light Vehicles Program MY26 Industry Day
    General Services Administration
    The General Services Administration (GSA) is hosting an Industry Day for the 2025 Wheelchair Accessible Light Vehicles Program, as outlined in Solicitation 47QMCA24R0034. This event, scheduled for October 1, 2025, aims to inform existing contractors and new interested offerors about the Open Season process for submitting Next Model Year (NMY) information and proposing new models that comply with federal standards. The GSAFleet.gov platform will facilitate the bid process, allowing vendors to update pricing and specifications for the 2026 model year, with key Open Season dates set for October 1-31 and December 1-15. Interested parties are encouraged to attend the virtual Industry Day and can reach out to Eric VanderVeen at eric.vanderveen@gsa.gov or Sharon Hamer at sharon.hamer@gsa.gov for further inquiries.
    VA Puget Sound, WA Wheelchair Transportation Services Requirement
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking qualified contractors to provide wheelchair transportation services for the VA Puget Sound Healthcare System in Washington. The procurement involves a one-year firm-fixed price Indefinite Delivery Indefinite Quantity (IDIQ) contract, requiring services 24/7, including weekends and holidays, with specific response time requirements for transportation requests. This service is crucial for ensuring that veterans have reliable access to medical facilities and appointments, thereby enhancing their overall care and support. Interested parties can contact Andrew O'Neal at andrew.o'neal@va.gov or by phone at 360-852-9861 for further details, with proposals due by the specified deadline.
    V212--Bedford VA Medical Center Special Mode/ Wheelchair Van Transportation
    Veterans Affairs, Department Of
    The Department of Veterans Affairs, VISN 1, New England, is seeking qualified organizations to provide Special Mode/Wheelchair Van Transportation Services for Veteran Beneficiaries at the Bedford VA Medical Center in Bedford, Massachusetts. The procurement aims to identify capable parties to support an estimated requirement of approximately 1,000 one-way trips per month, contributing to the transportation needs of veterans in the area. This sources sought notice is part of market research to determine the acquisition method, which may include set-asides for small businesses or full and open competition. Interested parties are invited to submit their organizational details and tailored capability statements by January 15, 2026, at 12:00 PM EST, to sebastian.freeze@va.gov and david.roy@va.gov.
    V119--Wheelchair Van Service
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is soliciting proposals for wheelchair van services for the Salisbury VA Healthcare System and its associated clinics. The contract will provide non-emergent transportation services 24/7, including weekends and holidays, with a minimum of 15 vans available to meet the needs of eligible veterans, including transportation to various facilities and local airports within North Carolina. Compliance with federal regulations, quality control standards, and specific vehicle and personnel requirements is essential for contractors, who must also utilize the VetRide transportation software for trip requests and invoicing. Interested parties should contact Contract Specialist Kamilah R Nye at Kamilah.Nye@va.gov for further details, and proposals must adhere to the outlined requirements to be considered for the contract.
    Y1LB--656-24-205, Road Repair 2024 36C263-26-AP-1047
    Veterans Affairs, Department Of
    The Department of Veterans Affairs (VA) is seeking bids for the Roads Repair 2024 project at the St. Cloud VA Medical Center in Minnesota, specifically under Project Number 656-24-205. This procurement is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside, requiring bidders to be registered and certified in the Veteran Small Business Certification (VetCert) database. The project entails the reconstruction of parking lot P111 (56,567 SQ. FT) and adjacent roadways (8050 SQ. FT), including the removal and replacement of asphalt and re-compaction of the base gravel course, with an estimated construction value between $1,000,000 and $2,000,000. The Invitation for Bid (IFB) is expected to be issued around March 9, 2025, with an award anticipated within 90 days of the bid opening. Interested bidders should contact Contracting Specialist Arielle Lifto at arielle.lifto@va.gov or 651-293-3031 for further information.
    Roll-up Door Repair Minneapolis VA Medical Center
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is soliciting quotations for the repair of an overhead roll-up door at the Minneapolis VA Medical Center. The project requires a contractor to provide all necessary tools, equipment, materials, and labor to repair the door, including replacing damaged components and ensuring proper functionality of sensors. This procurement is crucial for maintaining operational efficiency and safety within the facility, and it is set aside exclusively for small businesses under NAICS code 238290, with a size standard of $22 million. Interested contractors should contact Brian Whalen at brian.whalen-crichton@va.gov or call 319-688-3754 for further details, with the contract period running from January 2, 2026, to March 2, 2026.
    R699-- Relocation and Removal Service
    Veterans Affairs, Department Of
    The Department of Veterans Affairs (VA) is seeking proposals for relocation and reconfiguration services for the Atlanta VA Health Care System (AVAHCS) and its associated clinics. This procurement, valued at $34 million, is specifically set aside for Service-Disabled Veteran-Owned Small Business Concerns (SDVOSBC) and includes a base year along with four option years, running from January 2026 to January 2031. The services required encompass receiving, delivery, installation, disassembly, reassembly, repair, and removal of furniture and equipment, with strict adherence to security and privacy protocols mandated by the VA. Interested contractors must operate within a 50-mile radius of Decatur, Georgia, and are required to comply with VA-specific training and invoicing procedures. Proposals are due by December 31, 2025, at 11 AM Eastern Time, and inquiries can be directed to Gail Bargaineer at Gail.Bargaineer2@va.gov or by phone at 404-321-6069.
    W023--MRI Trailer Lease
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking quotes for the lease of a 1.5T Mobile MRI Trailer for the Tomah VA Medical Center in Tomah, Wisconsin. This procurement is specifically aimed at Service-Disabled Veteran-Owned Small Businesses (SDVOSBC) and includes a one-year base lease with four optional one-year extensions, requiring the contractor to provide, install, maintain, and train staff on the MRI unit and trailer, which must meet defined technical specifications. The MRI trailer is crucial for enhancing diagnostic capabilities and patient care at the facility, with the VA providing necessary support such as parking, power, and MRI technologists. Interested parties must submit their proposals by December 17, 2025, at 12:00 PM Central Time, and can contact Contract Officer Steven MacDonald at steven.macdonald@va.gov or 414-844-4882 for further information.