Monacan Health Center VOIP Phone System
ID: 285-25-RFQ-0011Type: Solicitation
Overview

Buyer

HEALTH AND HUMAN SERVICES, DEPARTMENT OFINDIAN HEALTH SERVICENASHVILLE AREA INDIAN HEALTH SVCNASHVILLE, TN, 37214, USA

NAICS

Telephone Apparatus Manufacturing (334210)

PSC

TELEPHONE AND TELEGRAPH EQUIPMENT (5805)

Set Aside

Indian Small Business Economic Enterprise (ISBEE) Set-Aside (specific to Department of Interior and Indian Health Services) (ISBEE)

Original Source

https://sam.gov/opp/770385120e84472fb7d5f41c742c96eb/view
Timeline
    Description

    The Department of Health and Human Services, through the Indian Health Service, is soliciting proposals for the provision of a Voice over Internet Protocol (VoIP) phone system for the Monacan Health Center located in Madison Heights, Virginia. The procurement aims to establish a comprehensive communication system that includes internet connectivity for remote access, a complete VoIP phone system, fax lines, and ongoing maintenance and support, with a contract duration of 12 months and four optional years. This initiative is critical for enhancing communication capabilities essential for effective healthcare delivery, and it is set aside exclusively for Indian Owned Small Businesses under the Buy Indian Act. Interested vendors should contact Paul Carr at paul.carr@ihs.gov or call 615-467-1567 for further details and to ensure compliance with eligibility requirements, including registration with the System of Award Management (SAM).

    Point(s) of Contact
    Paul Carr
    (615) 467-1567
    paul.carr@ihs.gov
    Files
    Title
    Posted
    285--25-RFQ-0011.pdf
    The Women-Owned Small Business (WOSB) proposal solicits competitive bids for providing commercial products and services to the Indian Health Service (IHS) Monacan Health Center. The procurement focuses on implementing a comprehensive VoIP phone system, encompassing equipment like IP phones, routers, and switches, along with transport and maintenance support over a contract period of 12 months plus four optional years. This acquisition is designated as 100% set-aside for Indian Owned Small Businesses under the Buy Indian Act, requiring contractors to utilize the Department of Treasury's Invoice Processing Platform for payments. Key evaluation criteria for submissions include price, technical capability, and past performance, with an emphasis on compliance with various federal regulations. The specific scope of work necessitates a functioning system ready by installation completion, alongside requirements for service responsiveness and employee training. The proposal seeks to enhance communication systems vital for effective healthcare service delivery at the facility. Overall, this RFP illustrates government efforts to foster partnerships with small businesses while meeting operational needs within healthcare establishments.
    IHS IEE Form.pdf
    The document is a self-certification form required by the Indian Health Service (IHS) under the Buy Indian Act. It serves as a declaration that the Offeror qualifies as an “Indian Economic Enterprise” (IEE) at the time of proposal submission, contract award, and throughout the contract's duration. Offerors must ensure compliance with eligibility requirements and inform the Contracting Officer if their status changes. The form warns against submitting false information, highlighting the legal consequences under relevant U.S. laws for misleading claims, both during the offer and contract performance. Additionally, Offerors need to be registered with the System of Award Management (SAM) to qualify for set-aside contracts. The documentation stipulates that the principal owner of the IEE must acknowledge and sign the representation of eligibility, ensuring that the initiative facilitates economic opportunities for Indian-owned enterprises while adhering to compliance regulations.
    Monacan Health Center - electrical information.pdf
    The document appears to be a corrupted file, lacking coherent content or context to provide a summary. Initially intended to cover federal government RFPs, grants, and local RFPs, the text is predominantly garbled symbols and letters, making it impossible to discern any key themes, ideas, or structural elements needed for comprehensive analysis. Consequently, without valid information or readable structure, it cannot fulfill the requirements for summarization, evaluation, or interpretation regarding government solicitations or grants. The absence of substantive input significantly limits the ability to extract, synthesize, or present factual summaries that adhere to typical procedural standards.
    Monacan Health Center - floor plan marked with phone and fax locations.pdf
    The file primarily discusses a range of telecommunications equipment relevant to government requests for proposals (RFPs) and grants. It details specifications for various communication devices, including IP phones equipped with expansion modules, conference phones, and analog fax lines, suggesting a focus on enhancing communication infrastructure within federal, state, and local government entities. The document likely serves as a technical reference or guideline for vendors responding to RFPs that require modern communication systems. It emphasizes the need for reliable communication tools to support governmental operations and interactions, underpinning the importance of technology upgrades in public sector settings. The structured information indicates a systematic approach to procurement or deployment of these technologies, though the specifics beyond equipment types are largely unaddressed. Overall, the document highlights the initiative to invest in efficient communication resources to facilitate government functions.
    Lifecycle
    Title
    Type
    Monacan Health Center VOIP Phone System
    Currently viewing
    Solicitation
    Similar Opportunities
    Monacan Health Center WiFi Network
    Health And Human Services, Department Of
    The Department of Health and Human Services, specifically the Indian Health Service, is seeking proposals for the procurement and installation of a WiFi network at the Monacan Health Center located in Madison Heights, Virginia. The project aims to enhance healthcare services for newly federally recognized tribes by ensuring compliance with relevant standards, including those set by the Indian Health Service and the National Institute of Standards and Technology, particularly regarding the protection of Personally Identifiable Information and Personal Health Information. Interested vendors must provide detailed proposals that include their approach, pricing, and compliance documentation, with a project completion timeline of 45 days from the notice to proceed. For further inquiries, potential bidders can contact Andrew Rhoades at Andrew.Rhoades@ihs.gov. This opportunity is set aside for Indian Small Business Economic Enterprises, emphasizing the government's commitment to supporting Indian economic development.
    Monacan Health Center IT Servers
    Health And Human Services, Department Of
    The Department of Health and Human Services, specifically the Indian Health Service, is seeking proposals for the procurement of IT servers for the Monacan Health Center located in Madison Heights, Virginia. The requirement includes the supply of one PowerEdge R350 server, one PowerEdge R450 server, and two PowerEdge R360 servers, with specifications emphasizing the need for high-performance equipment to enhance the health center's IT infrastructure. This procurement is part of a broader initiative to modernize health information technology systems, ensuring reliable support for health services delivery. Interested vendors must submit their proposals, including pricing and technical capabilities, by the specified deadlines, and can direct inquiries to Paul Carr at paul.carr@ihs.gov or Henry Daniels at henry.daniels@ihs.gov.
    Mid Atlantic Tribal Health Center Dental Furniture and Equipment
    Health And Human Services, Department Of
    The Department of Health and Human Services, specifically the Indian Health Service, is seeking proposals from Indian-owned small businesses for the procurement of dental furniture and equipment for the Mid-Atlantic Tribal Health Center located in Charles City, Virginia. This solicitation, identified as 285-25-RFQ-0008, aims to acquire essential dental supplies, including x-ray systems, sterilizers, and dental chairs, to enhance the healthcare services provided to the community. The initiative underscores the importance of quality dental care and compliance with health regulations, reflecting a commitment to improving oral health access for Indigenous populations. Interested vendors must submit their proposals, including pricing and technical capabilities, by the specified deadlines, and can contact Paul Carr at paul.carr@ihs.gov or Henry Daniels at henry.daniels@ihs.gov for further information.
    Medical Furniture for the Mid Atlantic Tribal Health Center
    Health And Human Services, Department Of
    The Department of Health and Human Services, specifically the Indian Health Service, is seeking qualified vendors to supply medical furniture for the Mid Atlantic Tribal Health Center located in Charles City, Virginia. This procurement is part of a Combined Synopsis/Solicitation under the Indian Small Business Economic Enterprise (ISBEE) set-aside program, aimed at enhancing healthcare delivery in tribal communities by providing essential medical and surgical instruments, equipment, and supplies. The selected contractor will play a crucial role in ensuring that the health center is equipped with the necessary furniture to support its operations and patient care. Interested parties can reach out to Paul Carr at paul.carr@ihs.gov or by phone at 615-467-1567, or Henry Daniels at henry.daniels@ihs.gov or 615-467-1516 for further information regarding this opportunity.
    Jicarilla Service Unit OptiPlex All In One Workstations
    Health And Human Services, Department Of
    The Department of Health and Human Services, through the Indian Health Service, is seeking proposals for the provision of 20 OptiPlex All-in-One Workstations for the Jicarilla Service Unit located in Dulce, New Mexico. This procurement is set aside exclusively for Small Business Indian Firms (SBIF) under the Buy Indian Act, emphasizing the government's commitment to supporting small and disadvantaged businesses while enhancing healthcare services through technology. Interested vendors must submit their proposals by 12:00 pm MST on January 27, 2025, and ensure compliance with registration requirements in the System for Award Management (SAM). For further inquiries, potential offerors can contact Eric Wright at eric.wright@ihs.gov or by phone at 505-256-6752.
    Patient Business Office and Denial Management Services, Phoenix Indian Medical Center
    Health And Human Services, Department Of
    The Department of Health and Human Services, through the Phoenix Area Indian Health Service, is soliciting proposals for Patient Business Office and Denial Management Services at the Phoenix Indian Medical Center in Arizona. This procurement aims to address an accounts receivable backlog exceeding $28 million by enhancing accounts receivable, collections, and denial management processes, ultimately improving patient access and expediting payments. The contract is exclusively set aside for Indian Small Business Economic Enterprises (ISBEE)/Native American-owned Small Businesses, with proposals required to comply with IPv6 network standards and include detailed technical and pricing submissions. Interested parties should contact Dekovan Cook at Dekovan.Cook@ihs.gov or 602-364-5018, with proposals due by the specified deadline in the solicitation.
    Sol_75H70725Q00035- Annual Software Maintenance for D3 MMP Label Printer for Zuni Comprehensive Community Health Center
    Health And Human Services, Department Of
    The Indian Health Service (IHS), part of the Department of Health and Human Services, is seeking proposals for an annual software maintenance plan for D3-MMP label printers at the Zuni Comprehensive Community Health Center in New Mexico. This procurement is specifically set aside for Indian Small Business Economic Enterprises (ISBEEs) under the Buy Indian Act, emphasizing the importance of supporting Native-owned businesses in federal contracting. The contractor will be responsible for providing remote diagnostics, software updates, and programming support, ensuring the operational efficiency of essential healthcare printing technology. Proposals are due by January 31, 2025, with inquiries directed to Shannon Eldridge-Shorty at shannon.eldridge-shorty@ihs.gov or by phone at 505-256-6768.
    Oklahoma City Area Office IHS Healthcare Providers IDIQ Solicitation
    Health And Human Services, Department Of
    The Indian Health Service (IHS) is soliciting proposals for an Indefinite Delivery/Indefinite Quantity (IDIQ) contract to provide non-personal healthcare provider services for its Oklahoma City Area Office, specifically aimed at supporting health clinics and hospitals serving Native American patients in Oklahoma and Kansas. The contract will cover a range of medical staffing needs, including anesthesiologists, family medicine physicians, nurse practitioners, and other specialized healthcare providers, with a performance period from May 1, 2025, to April 30, 2030, and an estimated total value of up to $102 million. This initiative underscores the importance of delivering quality healthcare services to underserved populations while promoting participation from Indian Small Business Economic Enterprises (ISBEEs) in compliance with the Buy Indian Act. Interested contractors must submit their Phase I proposals by January 30, 2025, and direct inquiries to Shelton Bruce at shelton.bruce@ihs.gov or Sean Long at sean.long@ihs.gov.
    Oracle Hyperion License Renewal
    Health And Human Services, Department Of
    The Department of Health and Human Services, specifically the Indian Health Service (IHS), is seeking bids for the renewal of Oracle Hyperion licenses, including 195 units each of Oracle Essbase Plus and Oracle Hyperion Planning Plus. This procurement is categorized as an Indian Small Business Economic Enterprise (ISBEE) set-aside, emphasizing the importance of supporting Indian Economic Enterprises in compliance with the Buy Indian Act. The licenses are critical for IHS's financial planning and budgeting processes, and transitioning to alternative software could result in significant costs. Interested offerors must submit their electronic quotes by January 24, 2025, with the contract expected to span from January 29, 2025, to January 28, 2026. For further inquiries, contact Christopher McGucken at christopher.mcgucken@ihs.gov.
    Sources Sought Tele-Radiology Services Billings Area
    Health And Human Services, Department Of
    The Department of Health and Human Services, specifically the Indian Health Service (IHS), is seeking qualified vendors to provide Tele-Radiology Services for various healthcare facilities in the Billings area of Montana. The procurement aims to identify Indian Small Business Economic Enterprises (ISBEEs) and Indian Economic Enterprises (IEEs) capable of delivering tele-radiology interpretations, including routine and emergency cases, while adhering to federal and state regulations, as well as IHS policies. This service is crucial for enhancing healthcare delivery to Indian communities by ensuring timely and accurate radiological assessments. Interested parties must submit their capability statements and the Buy Indian Act Indian Economic Enterprise Representation Form to Johnna Spotted at johnna.Spotted@ihs.gov within 7 days of the announcement, referencing Sources Sought ID 75H70925R00002.