Conference Meeting Space in Phoenix, AZ
ID: IHS1504267Type: Sources Sought
Overview

Buyer

HEALTH AND HUMAN SERVICES, DEPARTMENT OFINDIAN HEALTH SERVICEPHOENIX AREA INDIAN HEALTH SVCPHOENIX, AZ, 85004, USA

NAICS

Hotels (except Casino Hotels) and Motels (721110)

Set Aside

Buy Indian Set-Aside (specific to Department of Health and Human Services, Indian Health Services) (BICiv)

Original Source

https://sam.gov/opp/72fdc6a214f840598e025634f1db4c48/view
Timeline
    Description

    The Indian Health Service (IHS), under the Department of Health and Human Services, is seeking proposals for the 1st Annual National Pharmacy Continuing Education Meeting, scheduled to take place in Phoenix, Arizona, from April 10-13, 2025. The procurement requires a venue that can accommodate approximately 325 participants, providing necessary conference and lodging facilities, including multiple meeting rooms equipped with audio-visual technology, internet access, and technical support, while adhering to federal per diem rates for guest accommodations. This meeting is crucial for enhancing the knowledge and skills of pharmacy staff across various regions, focusing on clinical practices and regulatory factors affecting pharmacy services. Interested vendors must submit their quotes by January 10, 2025, at 1:00 p.m. MST, and can direct inquiries to Kerri Gilmore at Kerri.Gilmore@ihs.gov.

    Point(s) of Contact
    Kerri Gilmore
    Kerri.Gilmore@ihs.gov
    Files
    Title
    Posted
    Attachement 2 - RFQ IHS1504267 Clauses and Provisions.pdf
    The document RFQ IHS1504267 details the clauses, provisions, and conditions related to the 1st Annual Indian Health Service National Pharmacy Continuing Education Meeting. It outlines invoicing instructions, stressing electronic submission through the Department of Treasury's Invoice Processing Platform unless alternative procedures are authorized. Key contract clauses include anti-lobbying measures, privacy protections, equal employment opportunity cooperation, and safety and health regulations. The document highlights mandatory compliance with various federal acquisition regulations (FAR) concerning commercial products and services, emphasizing requirements to implement statutes and executive orders. The evaluation criteria for contract awards focus on achieving the lowest price that meets technical standards. Additionally, the document notes the Department of Health and Human Services' tax-exempt status under specific Arizona regulations. The overall purpose is to establish a clear framework for the contract's execution, ensuring compliance with applicable laws and regulations, which is vital for transparency and accountability in government contracting.
    Attachment 1 - RFQ IHS1504267 Statement of Work Pharmacy Meeting 2025.pdf
    The Indian Health Service (IHS) is hosting its 1st Annual National Pharmacy Continuing Education Meeting in Phoenix, AZ, from April 10-13, 2025, aimed at delivering essential education and training for pharmacy staff from various regions. The event is designed to enhance knowledge in clinical practices, IHS initiatives, and regulatory factors impacting pharmacy services, fostering improvements in healthcare quality. The meeting will span four days, with approximately 325 participants expected. It requires a variety of conference and lodging facilities, including multiple rooms set up for different capacities and arrangements, each equipped with audio-visual equipment, internet access, and technical support. The contractor is responsible for reserving guest rooms, ensuring they comply with federal per diem rates. Key logistical amenities include free transportation, parking, registration tables, and a lockable storage area. A site visit will be conducted by IHS before the award to ensure the venue meets the specified criteria. Notably, the government will not cover food and beverage expenses under this purchase order. This RFP emphasizes the importance of proper planning and resource allocation to support the educational needs of IHS pharmacy practitioners effectively.
    IEE Representation Form.pdf
    The Indian Health Service (IHS) document outlines the requirements for self-certification under the Buy Indian Act, establishing conditions for an "Indian Economic Enterprise." Offerors must affirm their status at three crucial stages: the submission of their bid, upon contract award, and throughout contract execution. If an enterprise ceases to meet eligibility criteria during these times, immediate notification to the Contracting Officer is required. The document emphasizes the importance of accurate self-representation, noting that providing false information can lead to legal penalties under U.S. law. Successful bidders also need to be registered in the System of Award Management (SAM). The form captures crucial details such as the name of the owner, the federally recognized tribal entity, business name, and a DUNS number, assisting the IHS in verifying compliance with the Buy Indian Act parameters. This document serves as a critical tool in promoting and sustaining Native American economic enterprises through federal contracting opportunities while ensuring legal and regulatory adherence.
    Request for Quote IHS1504267 1st Annual Pharmacy Conference Meeting Space.pdf
    This document is a combined synopsis and solicitation for commercial items related to the 1st Annual Indian Health Service (IHS) National Pharmacy Continuing Education Meeting scheduled for April 2025. It serves as a Request for Quote (RFQ) under reference number IHS1504267. Offers must be submitted in writing by January 10, 2025, at 1:00 p.m. MST via email to Kerri Gilmore. The solicitation is governed by FAR 12.6, and bidders must follow outlined guidelines, including providing company information, registration details with the System for Award Management (SAM), and acknowledging a 120-day acceptance period. The document specifies a firm fixed price for services across four meeting days and details the need for prospective vendors to include their CAGE Code, DUNS number, Tax Identification Number, and other pertinent information. Additionally, an attached Statement of Work outlines the goods/services required. Queries should also be submitted by the same deadline. This RFQ is open to all companies that fit the criteria.
    Sources Sought IHS1504267.pdf
    The IHS (Indian Health Service) has issued a Sources Sought Notice to gather information for the Southwest Regional Annual Pharmacy Continuing Education Meeting, scheduled for April 10-13, 2025, in Phoenix, AZ. This notice is neither a request for quotes nor proposals; it aims to assess compliance with the Buy Indian Act and determine potential set-asides. Interested parties must be classified as either Indian Economic Enterprises (IEEs) or Indian Small Business Economic Enterprises (ISBEEs), with specific ownership and operational criteria established for eligibility. Responses should include company credentials, a capability statement outlining qualifications, and evidence of compliance with the necessary business classifications. IHS will utilize the feedback from this notice to ascertain the likelihood of receiving offers from two or more IEEs, which is crucial for making informed acquisition decisions. The document underscores the importance of self-certification for eligibility and emphasizes the requirement for vendors to be registered in the System for Award Management (SAM) to fulfill annual compliance obligations. This notice helps support IEE/ISBEE participation in government contracting, aligning with federal mandates aimed at fostering indigenous economic development.
    Lifecycle
    Title
    Type
    1st Annual Indian Health Service National Pharmacy Continuing Education Meeting Space
    Combined Synopsis/Solicitation
    Conference Meeting Space in Phoenix, AZ
    Currently viewing
    Sources Sought
    Similar Opportunities
    IHS1503470 - Behavioral Health Conference
    Active
    Health And Human Services, Department Of
    The Indian Health Service (IHS) is seeking proposals for lodging, meeting space, and associated amenities for the 21st Annual Integrated Behavioral Health Conference, scheduled for April 22-24, 2025, in Phoenix, Arizona. The selected contractor will provide accommodations that meet federal per diem rates, along with necessary audio-visual support and logistical arrangements for approximately 200 participants focused on enhancing mental health and substance abuse outcomes for American Indian and Alaska Native populations. This procurement emphasizes the importance of supporting Indian Economic Enterprises while ensuring high-quality services for federal events. Interested contractors must submit their proposals by January 10, 2025, and direct any inquiries to Ashley B. Velasquez at ashley.velasquez@ihs.gov or by phone at 480-217-7292.
    Non-personal Pharmacist Services
    Active
    Health And Human Services, Department Of
    The Department of Health and Human Services, specifically the Indian Health Service, is soliciting quotes for Non-personal Pharmacist Services at the Crownpoint Healthcare Facility in Crownpoint, New Mexico. The procurement aims to engage Indian Economic Enterprises to provide essential pharmacy services, with a performance period from January 1, 2025, to December 31, 2025, requiring on-site work for 50 hours per week. This initiative is part of the government's commitment to enhance local healthcare through targeted contracting with small businesses, adhering to compliance and performance standards outlined in federal regulations. Interested bidders should submit comprehensive quotes that demonstrate their technical capabilities and relevant past performance, with inquiries directed to Brenda Joe at brenda.joe@ihs.gov or Janice Martinez at Janice.Martinez@ihs.gov.
    2025 Medical Coding Books - ISBEE Set-aside
    Active
    Health And Human Services, Department Of
    The Indian Health Service (IHS) is seeking quotations for the procurement of 2025 Medical Coding Books, specifically set aside for Indian Small Business Economic Enterprises (ISBEEs) and Native American small businesses. The IHS requires 56 copies each of the 2025 AMA CPT Professional Edition, HCPCS Level II Professional, and ICD-10-PCS Expert, all of which must be new and sourced from authorized manufacturers or distributors. This procurement is crucial for enhancing healthcare services provided by the IHS through efficient and effective medical coding resources. Interested vendors must submit their quotes electronically by December 26, 2024, and ensure they are registered with the System for Award Management (SAM). For further inquiries, contact Phillip Wendzillo at phillip.wendzillo@ihs.gov or call 602-364-5012.
    Patient Business Office and Denial Management Services - Phoenix Indian Medical Center
    Active
    Health And Human Services, Department Of
    The Department of Health and Human Services, specifically the Indian Health Service, is seeking qualified contractors to provide Patient Business Office and Denial Management Services for the Phoenix Indian Medical Center (PIMC) in Arizona. The primary objective of this procurement is to manage and reduce an aging accounts receivable backlog exceeding $28 million through enhanced training, denial management, and patient access services, while ensuring compliance with IHS guidelines. This initiative is crucial for improving the efficiency of revenue collection and patient registration processes at PIMC, with the contract performance period set for one year. Interested firms must respond with their qualifications and self-certification as Indian Economic Enterprises (IEE) or Indian Small Business Economic Enterprises (ISBEE) by the specified deadline, and can contact Dekovan Cook at Dekovan.Cook@ihs.gov or 602-364-5018 for further information.
    Mescalero Service Unit Pharmacy Shelving
    Active
    Health And Human Services, Department Of
    The Department of Health and Human Services, specifically the Indian Health Service, is seeking qualified vendors to provide customized pharmacy shelving for the Mescalero Service Unit in New Mexico. The procurement involves supplying both wall-mounted and free-standing cabinets, designed with features such as mobility, interchangeable drawers and doors, and adjustable shelves, to enhance the facility's storage solutions while ensuring compliance with relevant regulations. This initiative is crucial for improving operational efficiency and minimizing disruptions during installation. Interested parties must submit their responses, including a Statement of Capabilities, to Eric Wright at eric.wright@ihs.gov by January 2, 2025, at 12:00 PM (Mountain Daylight Savings Time), and must be registered in the System for Award Management (SAM).
    InterSystems Software Bundle Licenses and Project Services for the RPMS Health INformation Technology Platform and Program
    Active
    Health And Human Services, Department Of
    The Indian Health Service (IHS), part of the Department of Health and Human Services, is seeking qualified Indian Small Business Economic Enterprises (ISBEEs) to provide InterSystems Software Bundle Licenses and Project Services for the Resource Patient Management System (RPMS) Health Information Technology Platform. The procurement aims to enhance the IHS's Electronic Medical Record system, which serves approximately 2.6 million American Indians and Alaska Natives, by ensuring the provision of software licenses, maintenance, updates, and technical assistance. Interested vendors must submit a capability statement and the Buy Indian Act Representation Form by 10:00 AM EST on December 27, 2024, with submissions not exceeding ten pages. For further inquiries, vendors can contact Julie Corbin at julie.corbin@ihs.gov.
    PIMC Mechanical Projects: HVAC and Central Plant & Isolation Rooms in Phoenix, AZ, Maricopa, County
    Active
    Health And Human Services, Department Of
    The Department of Health and Human Services, through the Indian Health Service, is soliciting proposals for mechanical projects at the Phoenix Indian Medical Center (PIMC) in Phoenix, Arizona. The procurement involves significant construction work, including HVAC system alterations for the Pediatric and Dental Clinics, as well as upgrades to the Central Plant and Isolation Rooms, all aimed at enhancing healthcare infrastructure while ensuring operational continuity during renovations. This project is critical for maintaining high standards of patient care and safety in a healthcare environment, with an estimated contract value between $1,000,000 and $5,000,000. Interested contractors, particularly those classified as Indian Small Business Economic Enterprises (ISBEE), must submit their proposals by February 3, 2025, and can direct inquiries to Kelly Britton at kelly.britton@ihs.gov.
    PIMC - Hologic Thin Prep
    Active
    Health And Human Services, Department Of
    The Department of Health and Human Services, through the Indian Health Service, is seeking quotes for the procurement of a Hologic Thin Prep 5000 and associated service agreements for the Phoenix Area Office. The contract includes the delivery of one unit of the Hologic Thin Prep 5000 and a standard service agreement covering the base year plus four option years, with delivery to the Phoenix Indian Medical Center. This equipment is crucial for medical procedures, emphasizing the importance of acquiring quality medical instruments to support healthcare services. Interested vendors must submit written quotes by December 26, 2024, and can contact Phillip Wendzillo at phillip.wendzillo@ihs.gov or 602-364-5012 for further details.
    Sources Sought Notice, IHS, Phoenix Area Wide BPA, Contractor to Provide Dental Supplies and Non-Dental Equipment
    Active
    Health And Human Services, Department Of
    The Indian Health Service (IHS) Phoenix Area Office is seeking qualified contractors to provide dental supplies and non-dental equipment under a Blanket Purchase Agreement (BPA). The required supplies include a range of dental products such as anesthetics, impression materials, orthodontic products, and various dental instruments, while explicitly excluding dental equipment and repair services. This procurement is crucial for supporting the dental program within the IHS and prioritizes participation from Indian Economic Enterprises (IEE) and Indian Small Business Economic Enterprises (ISBEE) in accordance with the Buy Indian Act. Interested vendors must submit a letter of interest, including a capability statement and relevant documentation, by December 31, 2024, to Contract Specialist Donovan Conley at donovan.conley@ihs.gov.
    Retail Pharmaceutical Prescription Fulfillment for Nashville Area Office Patients
    Active
    Health And Human Services, Department Of
    The Department of Health and Human Services, specifically the Indian Health Service, is seeking proposals for a Retail Pharmaceutical Prescription Fulfillment contract aimed at serving patients in the Nashville Area Office. This initiative is designed to enhance healthcare access for Native American communities by partnering with local pharmacies to provide primary and supplemental prescription coverage. The selected vendors will not only fulfill pharmaceutical needs but also contribute to corporate social responsibility efforts, promoting health equity within these communities. Interested parties can reach out to Paul Carr at paul.carr@ihs.gov or 615-467-1567 for further details, as the solicitation number is 285-25-RFQ-0001, with awards expected to be made following the presolicitation phase.